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The Executive Assistant, C-Suite provides comprehensive administrative support for C-level executives as well as responsibility for the administration of programs, projects, and/or processes requiring the highest level of discretion and judgement. This role will collaborate proactively with executives to deliver key priorities and initiatives for the company.
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Responsibilities include but are not limited to:
- Schedule and organize extensive internal and external meetings, conference/video calls, and appointments; manage, prioritize, and maintain a busy and dynamic calendar of meetings and events.
- Prepare documents, spreadsheets, slide presentations, agendas, reports, special projects, and other documents in support of objectives for the organization.
- Plan, execute, and monitor key projects. Collaborate with cross-functional teams to ensure project success.
- Manage the daily, weekly, monthly calendar, customer contacts and workflow of the C-Suite executives. Make travel arrangements, as needed.
- Handle sensitive matters with a high level of confidentiality and discretion, especially decisions directly impacting the operations of the company. Organize and maintain confidential data and information with the utmost integrity.
- Maintain constant communication with executives to ensure they are prepared, organized and ready for all meetings and events. This includes reviewing and organizing correspondence relating to business and personal matters.
- Prepare invoices, reports, memos, letters, financial statements and other documents, as needed.
- Perform general office duties such as ordering supplies, maintaining records management systems, and performing basic bookkeeping work.
- Mentor and guide other administrative assistants on administrative processes, procedures and best practices.
Required Skills:
- Ability to work fast and accurately under pressure, always maintaining professional disposition.
- Impeccable organizational and time management skills with the ability to adapt when needed and juggle multiple priorities effectively.
- High proficiency in Microsoft Office Suite including PowerPoint, Word, Excel, Outlook, and Teams.
- A proactive and solution-oriented mindset, anticipating needs and taking initiative.
- High level of interpersonal skills and professionalism to be able to interact with all levels of executives, both internally and externally, as well as Board members.
- Ability to perform administrative duties using independent judgment and personal initiative and resourcefulness.
- Strong project management skills.
- Excellent communication skills (both verbal and written).
- High level of integrity and the ability to maintain confidentiality with sensitive information.
- Excellent phone and customer service skills.
Required Experience:
- High School diploma or GED.
- Minimum of 8 years supporting C-Suite Executives.
Preferred Experience:
- Associate's degree in office management or related field.
Exact compensation may vary based on skills, experience, and location.
$81,400.00
$140,500.00
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Valley National Bank
$81,400.00-$140,500.00
Dec 22, 2024