Purchasing Card Expense Specialist

There's a Place for You at Crawford Electric Supply.

A career at Crawford Electric Supply is more than a job. You're investing in a brighter, more sustainable future together and joining a team that makes a real difference for our customers. Crawford Electric Supply offers electrical products and services to contractors. If it helps bring electricity to an office, home, factory or other building - you can find it here. We operate throughout the southeast region of the United States, and are part of the Sonepar group, the world's #1 electrical distributor with over 45,000 associates around the globe.

Being "Powered by Difference" means we respect and value diverse perspectives.Crawford Electric Supply we offer a supportive culture and great benefits, and as part of the larger Sonepar group, we can offer exciting opportunities to grow your career.

It's time to energize your future! Don't miss out on this electrifying opportunity - apply today! Stay connected with us - follow our journey, job openings, and latest news on LinkedIn and Facebook.

The Purchasing Card Expense Specialist is responsible for the day-to-day administration, review, reconciliation, and compliance monitoring of the company's purchasing card program. This position ensures P-Card transactions are properly supported, accurately coded, appropriately approved, and processed in accordance with company policies and internal controls.

The role partners closely with cardholders, managers, Accounts Payable, Accounting, Procurement, and other business functions to resolve transaction issues, improve expense reporting accuracy, support timely month-end close, and promote effective purchasing-card controls.

• Key expense transactions into ERP system with high level of accuracy, including general ledger accounts, cost centers, branches, departments, projects, and other applicable dimensions.
• Perform purchasing-card accruals and other month-end close activities.
• Research transactions impacting specific departments or general ledger accounts.
• Process corrections and reclassifications when transactions have been posted incorrectly.
• Perform reconciliation between purchasing-card activity, expense systems, and the general ledger.

• Review purchasing card transactions for appropriate business purpose, supporting documentation, account coding, and required approvals.
• Ensure receipts, invoices, and other supporting documentation are complete and submitted timely.
• Reconcile card transactions and statements to the applicable expense management and accounting systems.
• Research and resolve transaction discrepancies, duplicate charges, credits, refunds, and other exceptions.
• Follow up with cardholders and approvers on incomplete or outstanding transactions.
• Monitor aged and unreconciled purchasing card transactions.
• Assist with the proper accounting treatment of transactions at month-end.

• Monitor purchasing card activity for compliance with company policies and established spending limits.
• Identify transactions requiring additional review, including missing receipts, unusual transactions, potential duplicate charges, or purchases outside established guidelines.
• Escalate unresolved or recurring compliance issues through the appropriate management channels.
• Support internal and external audits by providing transaction documentation, reconciliations, and other requested information.
• Assist Finance leadership with maintaining and improving P-Card policies, procedures, and internal controls.

• Support new cardholder setup and maintenance of existing cardholder information.
• Coordinate card limit and account change requests in accordance with established approval requirements.
• Assist employees with questions regarding P-Card transactions, documentation, coding, and expense policies.

• Prepare recurring P-Card reports for Finance and Management.
• Analyze purchasing-card activity to identify recurring issues and opportunities to improve compliance.
• Maintain metrics related to processing timeliness and transaction exceptions.
• Assist with ad hoc spend analysis and reporting as requested.

• Identify opportunities to streamline purchasing-card reconciliation and expense-management processes.
• Help standardize transaction documentation and coding practices across locations and departments.
• Support implementation and enhancement of expense-management tools and workflows.
• Develop and maintain desk procedures, training materials, and documentation for cardholders and approvers.
• Participate in Finance initiatives designed to strengthen expense controls and improve transaction visibility.

• Associate's or Bachelor's degree in Accounting, Finance, Business Administration, or a related field preferred.
• Equivalent combination of education and relevant experience may be considered.

• Two to four years of experience in Accounts Payable, purchasing cards, corporate credit cards, expense reporting, accounting, or a related finance function.
• Experience reviewing employee expenses and supporting documentation preferred.
• Experience working in a multi-location organization is a plus.
• Previous experience supporting month-end close and account reconciliations preferred.

• Strong Microsoft Excel skills.
• Experience with ERP and expense-management systems.
• Experience with corporate credit card or purchasing-card platforms preferred.
• Understanding of general ledger coding, cost centers, departments, and account reconciliations.
• Ability to analyze large volumes of transactional data.
• Strong documentation and record-retention skills.

Crawford is a subsidiary of Sonepar USA.

What We Offer You

We offer great family-friendly benefits to full-time associates:

We're proud to be a military-friendly company, and our many employee resource groups (ERGs) help you make connections and feel supported.

Ready to join the fun? Apply today and become part of the Crawford Crew - where we work hard, laugh often, and always have a spark to share!

Equal Employment Opportunity Statement

Sonepar is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to their race, color, creed, religion, national origin, citizenship status, ancestry, sex, age, physical or mental disability unrelated to ability, marital status, family responsibilities, pregnancy, genetic information, sexual orientation, order of protection status, protected veteran or military status, or an unfavorable discharge from military service, or any other categories protected by federal, state or local law.

Sonepar and our family of brands are committed to the full inclusion of all qualified individuals. In keeping with our commitment, we will take the steps to assure that people with disabilities are provided reasonable accommodations. Accordingly, if a reasonable accommodation is required to fully participate in the job application or interview process, to perform the essential functions of the position, and/or to receive all other benefits and privileges of employment, please call 843-745-2420 or email recruiting@sonepar-us.com.

EEO is the Law

Applicants and employees are protected under Federal law from discrimination. To learn more, Click here.

Pay Transparency Non-Discrimination Provision

Sonepar follows Executive Order 11246, including the Pay Transparency Nondiscrimination Provision. To learn more, Click here.

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