Payroll Administrator

Sunbelt Solomon is seeking an experienced Payroll Administrator to manage full-cycle payroll processing for a workforce of more than 1,200 employees across the United States utilizing UKG Ready. The Payroll Administrator is responsible for the accurate and timely processing of payroll for all employees. This is an onsite role based in Conroe, Texas, requiring regular in-office attendance during standard business hours. Remote and hybrid work arrangements are not available for this role.

• Process bi-weekly on-cycle, off-cycle, and supplemental payrolls accurately and on schedule.
• Actively monitor employee profiles and timesheet information to ensure accurate payroll processing.
• Review and validate employee time records, earnings, deductions, garnishments, and benefits.
• Ensure payroll transactions comply with company policies and applicable laws and regulations.
• Process new hires, promotions, transfers, and pay rate adjustments in the payroll system.
• Process employee terminations and mail life insurance conversion and portability notices, when applicable.
• Reconcile payroll reports and resolve discrepancies prior to payroll submission.
• Administer wage garnishments, tax levies, child support orders, and other involuntary deductions according to state agencies' legal requirements.
• Ensure benefit deductions are processed accurately and in accordance with plan requirements.
• Prepare and distribute payroll reports for management and auditors.
• Assist with quarterly and annual payroll tax filings and year-end activities, including Forms W-2 and W-2c.
• Support internal and external audits by providing requested payroll documentation.
• Serve as a backup for processing Canadian payroll.
• Respond to employee payroll inquiries in a professional and timely manner.
• Maintain confidentiality of employee payroll information and ensure all applicable payroll documents are complete, filed orderly and timely.

• Bachelor's degree in Accounting, Finance, Human Resources, Business Administration, or related field; equivalent experience will be considered.
• Minimum 3+ years of payroll processing experience.
• Experience supporting payroll operations for large employee populations (500+ employees).
• Hands-on experience with UKG Ready payroll processing and administration.
• Strong knowledge of U.S payroll taxes, including federal, state, and local requirements.
• Strong proficiency in Microsoft Excel and Microsoft Office applications.
• Excellent attention to detail and organizational skills.
• Strong analytical and problem-solving abilities.
• Ability to manage multiple priorities and meet strict deadlines.
• Ability to maintain confidentiality and handle sensitive information.

Preferred

• Multi-state payroll experience strongly preferred.
• Fundamental Payroll Certification (FPC) preferred.
• Knowledge of Canadian Payroll Administration using ADP Workforce Now.
• Knowledge of Canadian payroll regulations, including CPP/QPP, IE and provincial requirements.
• Experience with payroll tax reporting and compliance.

Knowledge, Skills, and Abilities

• Thorough understanding of payroll principles, practices, and regulations.
• Ability to analyze payroll data and identify discrepancies.
• Strong communication and customer service skills.
• Ability to prioritize multiple deadlines in a fast-paced environment.
• Proficiency in payroll software, HRIS systems, and reporting tools.
• Effective collaboration with HR, Finance, and management teams.

Physical Requirements

• Prolonged periods of sitting and working on a computer.
• Ability to communicate effectively in person, via phone, and electronically.

Work Environment

• In-Office work environment.
• Standard business hours with additional time as needed during payroll processing cycles, quarter-end, and year-end activities.