Producer, Photo & Video

Aquent is partnering with a global specialty retail brand, renowned for its captivating fashion, intimates, and beauty collections, to find a dynamic and highly organized Producer. This is your chance to make a significant impact, bringing stunning visual campaigns to life for a brand that places its customers at the heart of every creative endeavor. You'll be instrumental in shaping the visual identity of their products, ensuring every photoshoot and video project aligns perfectly with brand goals, delights customers, and maintains the highest standards of quality and efficiency.

About the Opportunity

Step into a pivotal role where your expertise will directly influence the visual storytelling of a beloved global brand. As a Producer, you will be the driving force behind captivating photography, video, and still life projects, managing the entire production lifecycle from initial concept through to final wrap. This exciting contract opportunity, covering a maternity leave, immerses you in a fast-paced, high-volume environment where you'll collaborate with talented creative leaders. You will expertly coordinate the creative, operational, financial, and logistical aspects of each shoot, ensuring projects are delivered on time, within budget, and exceed creative expectations. Your ability to translate bold creative visions into seamless, actionable production plans will be key to the success of diverse campaigns across multiple brand and beauty categories, directly impacting how customers experience and connect with the brand's offerings.

What You'll Do

• Lead and produce assigned photoshoots across various brand and beauty categories, overseeing the full spectrum from pre-production planning through final completion, while meticulously aligning creative, brand, schedule, and budget goals.
• Develop and manage comprehensive production schedules, detailed timelines, robust budgets, and intricate logistics, including talent acquisition, crew coordination, vendor management, location scouting, studio bookings, equipment procurement, travel arrangements, and catering.
• Forge strong partnerships with Creative Directors, Art Directors, Photographers, Stylists, Creative Operations, and cross-functional teams to skillfully transform initial creative direction into flawlessly executed production plans.
• Strategically book and manage photographers, models, hair and makeup artists, stylists, studios, locations, and external production partners and vendors. This includes expertly negotiating rates, confirming availability, clearly defining scope, and ensuring timely deliverables.
• Oversee all talent logistics and agency relationships, managing bookings, rates, schedules, travel, accommodations, fittings, glam services, and addressing all on-set needs to ensure a smooth experience.
• Collaborate seamlessly with internal departments such as Travel & Expense, Compliance, Legal, and Finance to guarantee all necessary documentation, agreements, releases, travel arrangements, and financial processes are accurate and completed promptly.
• Proactively negotiate production rates and fees within approved budgets, identify valuable cost-saving opportunities, and escalate significant financial decisions to the lead producer for review.
• Create and meticulously manage essential production documents, including call sheets, production decks, schedules, and templates, maintaining precise records throughout the entire shoot lifecycle.
• Direct day-to-day operations on set, guiding production assistants and support staff, managing vendors and crew, swiftly resolving any issues in real time, and ensuring the shoot remains on schedule.
• Proactively identify potential production risks, develop effective solutions and robust backup plans, and keep the production lead and internal partners consistently updated on open items, budget status, and any potential challenges.
• Masterfully juggle multiple productions and competing priorities, consistently maintaining exceptional organization and clear, concise communication.
• Partner effectively with Creative Operations, Retouching, and Asset Management teams to ensure assets are delivered, organized, and handed off efficiently and on time.
• Build, track, and maintain comprehensive production budgets and financial projections for all assigned photo and video shoots, working in close collaboration with the production lead.
• Diligently monitor spend throughout each shoot, promptly flagging any variances, potential overages, or savings opportunities.
• Ensure all assigned productions remain strictly within approved budgets and proactively escalate any financial risks or major changes as needed.
• Finalize and submit estimates, advances, billings, usage agreements, post-production work, and all other required financial documentation.
• Manage and reconcile shoot invoices, ensuring all submissions to Accounts Payable are accurate and complete.
• Manage advance requests and net-zero payments for assigned productions.
• Review all production costs, overtime, vendor charges, and final billing against approved budgets, escalating any discrepancies for resolution.
• Maintain a comprehensive understanding of the creative, operational, scheduling, and financial status of your productions, providing timely and insightful updates in weekly team huddles and production meetings.

What You Bring

Must-Have Qualifications:

• 3 to 5+ years of dedicated production experience within the fashion, beauty, retail, advertising, or a closely related creative industry, demonstrating hands-on photo and/or video production expertise.
• Strong financial acumen and proven experience in managing complex production budgets effectively.
• Demonstrated experience in skillfully negotiating and managing vendor and talent rates, fees, and terms.
• Ability to independently manage productions with confidence, exercising sound judgment on when to escalate issues.
• Comfort working effectively with diverse creative teams and personalities, adept at translating creative direction into clear, executable production plans.
• Exceptional organizational, project management, follow-through, and problem-solving skills.
• Clear, strong written and verbal communication abilities.
• Agility to adapt quickly and effectively in a fast-paced environment where priorities can shift rapidly.
• A no-ego, team-first attitude, where no task is considered too big or too small.
• Mac proficient, with required proficiency in Microsoft Word, Excel, Teams, and PowerPoint/Keynote.
• A flexible schedule, including availability for early mornings, evenings, weekends, and long shoot days as productions demand.
• Ability to travel to shoots and production locations as needed.
• B.A./B.S. degree or equivalent professional experience.

Nice-to-Have Qualifications:

• Experience with Smartsheet or other project management tools.
• Familiarity with Adobe Creative Suite and production presentation tools.