Manager, Fleet

Manager, Fleet

The Fleet Manager will lead the operation of a results-driven team to transform and optimize our fleet. They will oversee the operation, maintenance, compliance, and optimization of our vehicle fleet. Through strong leadership, analytical skills, and expertise in fleet management practices, they will work cross-collaboratively across PGE and spearhead business process improvement initiatives to deliver operational outcomes.

Job Description Summary

• Manages professional associates and/or supervisors. Is accountable for the performance and results of a team.
• Adapt departmental plans and priorities to address resource and operational challenges.
• Decisions are guided by policies, resources and business plan; receive moderate guidance from manager.
• Provides subject matter guidance to associates and colleagues.
• Serves as a companywide expert on fleet related projects and initiatives; leads efforts with internal partners and/or collective bargaining unit to resolve issues or implement improvements.

Key Responsibilities

Fleet Management

• Manages a team of supervisory and/or professional staff responsible for fleet management.

• Manage the daily operations of the organization's fleet, including vehicles, equipment, and associated assets.
• Monitor vehicle utilization and ensure maximum fleet availability.
• Develop and implement fleet policies, procedures, and best practices.
• Coordinate vehicle procurement, replacement, and disposal activities.

Safety & Compliance

• Ensure compliance with federal, state, and local transportation regulations.
• Maintain vehicle registrations, licensing, permits, and inspections.
• Supports safety reviews/investigations and modifications of vehicles when approved.

Financial Management

• Develop and manage fleet operating and capital budgets.
• Monitors and manages expenditures.
• Prepare KPIs, reports and financial forecast/recommendations.
• Ensure financial targets are met.
• Analyze fleet performance metrics and identify opportunities for cost savings.

Strategy and Planning

• Develop strategy for overall teams and functions.
• Collaborate with other departments to develop, prioritize and implement cross-functional initiatives.
• Oversee KPI/Scorecard and performance standard development.
• Oversee development of plans to facilitate employee engagement.

Vendor Management

• Oversee vendor relationships, including selecting vendors, establishing metrics and service level agreements.
• Monitoring vendor performance and working with vendors to resolve issues.

Resourcing

• Oversees resourcing decisions and planning for team partners with HR in the definition of jobs, recruitment, evaluation and selection processes.

Professional Development

• Reviews organizational development needs and training strategies to determine required learning and development outcomes for the team.
• Provides guidance in the creation of development plans.
• Monitors ongoing progress and provides coaching and mentoring and provides feedback.
• Completes annual performance management reviews.

Education / Experience

Education

• Requires a bachelor's degree in engineering, business or other related field OR equivalent experience in lieu of degree.

Experience

• Eight (8) or more years of progressive experience in fleet operations, fleet maintenance, transportation services, heavy equipment management, or a closely related field.
• Demonstrated leadership experience, including at least one year of formal people leadership or significant informal leadership responsibilities such as leading teams, coordinating projects, mentoring employees, or driving operational improvements.
• Must possess Journey-Level Mechanic status with extensive knowledge of fleet maintenance, diagnostics, repair practices, and safety standards.
• Proven experience managing fleet operations, including maintenance planning, vehicle and equipment lifecycle management, regulatory compliance, budgeting, vendor relationships, and operational performance.
• Equivalent combinations of education, training, certifications, and relevant experience may be considered.

Requires a valid driver's license and a history of safe driving practices.

Competencies (Knowledge, Skills, Abilities)

Functional Competencies

• Expert knowledge of fleet and garage processes and procedures.
• Expert knowledge of transmission and distribution system.
• Advanced knowledge of collective bargaining agreement Intermediate knowledge of employment law.
• Advanced skills in strategy setting.
• Working knowledge of systems used in department.
• Advanced knowledge of utility regulations and tariffs.
• Advanced skills in project management.
• Advanced skills in using data.

General Competencies

• Advanced skills in customer focus.
• Expert skills in tact and diplomacy.
• Expert interpersonal skills.
• Expert influence skills.
• Expert skills in organization and prioritization.
• Expert communication skills.
• Advanced process management skills.
• Advanced problem-solving skills.
• Intermediate performance management skills.

Leader Practices

Drives Results

Plans and Aligns

Decision Quality

Drives Engagement

Courage

Physical and Cognitive Demands

Cognitive Level Substantial: Consistent use of logic or scientific thinking to define problems, collect information, establish facts and draw valid conclusions (for example, engineer, HR director, plant manager, etc.).

• Ability to adhere to set response times, deadlines, and time-sensitive tasks.
• Ability to follow accuracy standards.
• Ability to follow through decision-making tasks.
• Ability to interact effectively and collaboratively within a team environment.
• Ability to communicate and problem solve when under stress.
• Ability to respond and adapt to frequent change.
• Ability to accept and demonstrate self-awareness when provided constructive feedback.
• Ability to discern feedback and acknowledge ownership of areas of improvement.
• Ability to avoid future mistakes by applying reasonable skills to new but similar work situations or tasks.
• Ability to successfully collaborate with peers, managers and others within the organization.
• Demonstrates sound memory.
• Ability to process new information to be applied consistently to work tasks.
  

Schedule/Attendance

• Ability to work long hours.
• Ability to work a variable schedule.
• Ability to report to work and perform work during periods of severe inclement weather.
• Ability to consistently meet attendance standards for regular, reliable, predictable, full-time attendance.
• Ability to work shift schedule. (occasionally during storm season)
• Ability to work on-call schedule.

Physical Capabilities

• Driving/travel/commute: Daily within service territory - Frequently (at least once a week or more)
• Driving/travel/commute: Overnight inside/outside the service territory - Occasionally (one to two times a month or less)
• Computer use (use computer regularly for entire work shift)

Environment- Indoor/Outdoor

• Onsite in office
• Field

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