HR Operations Manager

Bachelor's degree in a related field or equivalent

• Extensive knowledge of UGA's accounting and HR practices and procedures
• Ability to analyze financial data
• Experience with complex accounting/hcm systems
• Ability to develop and maintain effective working relationships and communicate effectively
• Training experience
• Strong organizational skills and attention to detail
• Ability to work independently and adapt to change
• Strong analytical and problem-solving skills

• Sit at computer for long periods of time
• Drive, walk, ride bus or other to deliver materials across campus, as needed
• Adjust to alternative work arrangements, if needed

• Serve as the Faculty Affairs Liaison for the School
• Manage the hiring/appointments of all faculty positions, including but not limited to the preparation and processing of all faculty hiring documentation such as position descriptions and job postings, assist with the publishing of public advertisements, provide guidance to the search committee for faculty hires, work with the search committee chair to move applicants through the interview process, submit hiring proposals for all faculty hires, assist search committee chairs with drafting and submitting offer letters to Office of Faculty Affairs.
• Assist with the onboarding of new faculty, by advising university processes and sending resources, as needed.
• Work closely with EOO, the Office of Faculty Affairs, and/or University Human Resources to ensure compliance on all faculty affairs/faculty hires
• Works closely with the Executive Administrator on records and updates needed for employment from annual faculty processes including promotion and tenure and contracts that will include changes to faculty rank and percentage of effort.
• Work closely with the Office of Global Engagement for any faculty visa requirements; initiate visa requests for faculty hires
• Initiate any faculty position management changes in OneUSG Connect or UGAjobs
• Initiate all faculty terminations
• Maintains all official records related to faculty employment.

• Serve as the HR Liaison and secondary HR officer for the School
• Serve as the primary point of contact for all position management within the School; prepare and initiate all position management actions in UGAjobs and/or OneUSG Connect
• Prepare and process all staff, grad student, temporary employee, and noncompensated affiliate HR hiring and/or terminations, including drafting of position descriptions, providing guidance to search committees, submitting hiring proposals, and assisting with onboarding
• Serve as a subject matter expert on hiring procedures and policies, payroll and HR-related financial policies and procedures within the school
• Serve as lead trainer for HR matters to Ecology employees
• Work with Administrative Financial Director to process visa requests for incoming and current employees

• Work with Administrative Financial Director to develop and implement school payroll budgets and hiring plans
• Perform commitment accounting functions for the school, including but not limited to managing payroll, preparing EDR and position funding changes, submitting supplement and ad hoc requests, and entering summer pay for faculty
• Initiate all payroll-related financial transactions and commitment accounting (position funding/EDR) transactions for the School within OneUSG Connect
• Maintain internal payroll update records and reconcile payroll expenses
• Set position funding for all positions within the School
• Monitor Ecology's payroll accounts to ensure payroll budgets are maintained
• Manage all payroll processes for the school to include analysis and reconciliation of bi-weekly and monthly payroll, payroll notifications and communications of early deadlines
• Identify payroll related issues and resolve them, in partnership with the Administrative Financial Director

• Work with business team members and other individuals to develop departmental policies and procedures to ensure efficient workflow
• Coordinate with individuals within the school and with the necessary central office(s) to resolve any issues
• Maintain working knowledge of UGA policies and procedures
• Attend monthly staff meetings
• Attend "as related" meetings and Training and Development classes to improve skills and keep abreast of new and changing policies and procedures
• Cross-train with other members of the Ecology Business Team
• Serve as backup for processing payment requests, travel authorizations/reimbursements, and UGAmart requisitions when other team members are out of the office
• For business continuity, maintain and regularly update the HR Operations Manager handbook to ensure information is current and consistent with applicable policies and procedures
• Other duties, as assigned