Senior Assistant, Facilities & Safety Services (Steward Observatory)

Steward Observatory is both a century-old observatory on the University of Arizona campus and one of the University's oldest research units. Founded in 1918, the Observatory brings together students, staff, faculty, engineers, and technicians to explore the universe and share discoveries through world-class research, education, and outreach. With more than 180 professionals supporting advanced facilities, laboratories, and observatories, Steward Observatory offers a collaborative environment where technical expertise plays a critical role in advancing ground- and space-based astronomy.

The University of Arizona's Steward Observatory invites you to apply for the role of Senior Assistant, Facilities & Safety Services. This position will be integral to providing the occupants of the Steward Observatory main complex with top-notch facilities in which to conduct their groundbreaking research. Key priorities for this position will include the on-the-ground initiation, coordination and follow-up of services and safety efforts. The position will also involve communication, coordination, and data handling, tracking, and reporting for the Steward Facility and Safety Teams, which support the Observatory as a whole.

Visa sponsorship is not available for this position.

Outstanding U of A benefits include health, dental, and vision insurance plans; life insurance and disability programs; paid vacation, sick leave, and holidays; U of A/ASU/NAU tuition reduction for the employee and qualified family members; retirement plans; access to U of A recreation and cultural activities; and more!

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Space Planning & Occupant Support:

• Works independently and with the Facility and Safety Team, faculty, students, and staff to coordinate space remodels and moves, lab renovations, and occupant relocations. Spaces include labs, classrooms, offices, restrooms, and other common areas of the facility.
• Works with Facilities Coordinator, faculty advisors, and the FSS Team to achieve the best use of space and complete required improvements, often within limited budgets.

Facilities
Operations & Service Coordination:

• Provides on-site communication and support for Steward Observatory's main complex facility, custodial, security, and safety efforts.
• Assists the FSS team in documenting, reporting, and scheduling building and grounds needs, and serves as a point of contact for building occupants, the Steward FSS Team, UFS, and vendors.
• Provides direct administrative support for the daily functions of the FSS team.
• Works daily with multiple groups that affect the function and operation of the building. These units include Facilities Management Renovations, Custodial Services, Environmental Health and Safety, outside contractors and others.
• Supports the daily facility needs of occupants and their assigned spaces. This includes arranging furniture assembly, furniture moves, and the hanging of whiteboards, chalkboards, and pictures.
• Occasionally assists with basic furniture assembly and moving.
• Arranges for additional waste and recycling bins and their pick-up when needed.
• Ensures signage is current and walkways and hallways are clear.
• Serves as a point of contact to ensure floors and carpets are regularly cleaned and that all required monthly inspections (building condition, vehicle, and custodial services) are completed.

Inventory, Records
& Data Management:

• Works with the FSS Team to ensure capital equipment and other tracked items are accurately inventoried and appropriately surplused.
• Assist with inventory management, inventory data systems, equipment loan tracking, surplus processes, and the maintenance and organization of records.
• Collects and enters data as part of clerical duties.

Safety &
Compliance Support:

• Assists with safety reports, documentation, and follow-up activities.
• Performs safety checklist items, such as posting signs, replenishing first-aid kit supplies, checking emergency lighting, and filing monthly forms for AEDs and Stop the Bleed kits.
• May accompany or assist with inspections.

Administrative
Coordination:

• Schedules and attends meetings to provide or obtain information for the FSS Team.
• Performs other duties as assigned.
• Participates in an after-hours emergency call tree.

Knowledge,
Skills, and Abilities (KSAs):

• Knowledge of building systems and maintenance practices.
• Proficient in Microsoft Office Suite.
• Excellent communication, collaboration, and coordination skills.
• Knowledge of maintaining institutional and
  departmental data and tracking systems.

This job posting reflects the general nature and level of work expected of the selected candidate(s). It is not intended to be an exhaustive list of all duties and responsibilities. The institution reserves the right to amend or update this description as organizational priorities and institutional needs evolve.

• High school diploma or high school diploma equivalency is required.
• Minimum of 3 years of relevant experience, or equivalent combination of education and work experience.