Senior Contract Administrator

For over a century, Catholic Community Services of Western Washington (CCSWW) has provided services for youth, immigrants, older adults, and people experiencing homelessness throughout western Washington state. Our employees and volunteers come from many faith traditions to serve and support poor and vulnerable people through the delivery of quality, integrated services and housing. Our focus is on those individuals, children, families, and communities struggling with poverty and the effects of intolerance and racism. We actively join with others to work for justice.

The Senior Contract Administrator for CCSWW is a strategic and collaborative professional responsible for coordinating and managing the lifecycle of contracts and procurement activities across the organization. This role serves as the primary facilitator and initial reviewer for contracts, both small and large scale, helping ensure agreements are complete, compliant, and aligned with CCSWW policies, grant requirements, and operational needs before escalation to Legal, Finance, IT and HR for final review. The Senior Contract Administrator works to support effective contract administration and procurement practices. This position translates complex legal and contractual language into clear guidance for non-technical staff and promotes a culture of accountability, transparency, equity, and service.

This is a hybrid position requiring weekly in-person collaboration at our Seattle location.

PRIMARY RESPONSIBILITIES:

Contracts

• Serve as the primary point of coordination for contract intake, review, routing, and administration across the organization.
• Conduct an initial review of contracts, agreements, and amendments to identify compliance concerns, incomplete terms, insurance requirements, and potential risks.
• Review and support a variety of agreements including vendor contracts, government funding agreements, grants and subgrants, MOUs, NDAs, leases, consulting agreements, and service contracts.
• Create and coordinate contract review and approval workflows with Legal, Finance, HR, Senior Leadership and Program leadership.
• Assist with contract negotiations and support staff in understanding contractual obligations and deliverables.
  Maintain contract records, templates, tracking systems, and renewal cycle.
• Monitor contract compliance and assist programs in adhering to reporting, invoicing, insurance, and performance requirements.
• Provide guidance to staff on contract processes, organizational policies, and applicable regulations.
• Support development and implementation of standardized contract procedures and internal controls.
• Communicate regularly with leadership regarding contract status, risks, and compliance matters.
• Assist with audits, monitoring activities, and corrective action planning related to contracts and grants.
• Foster collaborative relationships with funders, vendors, contractors, and community partners.

Procurement

• Support procurement processes to ensure purchases are compliant with organizational policies and grant requirements.
• Assist departments with procurement planning, bid documentation, vendor selection, and purchasing procedures.
• Review procurement requests for completeness, appropriate approvals, and funding compliance.
• Help ensure procurement activities align with federal, state, and private funding requirements, including Uniform Guidance (2 CFR Part 200) where applicable.
• Coordinate solicitation processes including Requests for Proposals (RFPs) and competitive bid documentation.
• Support vendor maintenance of procurement documentation and records.
• Assist with tracking procurement activities and maintaining transparency and accountability standards.
• Provide training and technical assistance to staff on procurement procedures and best practices.
• Support efforts to promote equitable and inclusive procurement practices.

QUALIFICATIONS

• Bachelor's degree in Business Administration, Public Administration, Finance, Law, or a related field; equivalent experience may be considered.
• Minimum of 5-8 years of experience in contract administration, procurement, grants management, compliance, or related roles.
• Solid understanding of contract administration and legal processes.
• Experience reviewing and administering contracts and procurement activities in excess of $400,000,000 in a nonprofit, public sector or healthcare organization.
• Familiarity with grant-funded agreements and nonprofit funding requirements, including Uniform Guidance / 2 CFR Part 200.
• Ability to identify contractual risk areas and escalate issues appropriately.
• Strong written and verbal communication skills, including the ability to explain complex contractual language to non-technical audiences.
• Strong organizational skills and attention to detail.
• Demonstrated ability to manage multiple priorities and deadlines.
• Proficiency with Microsoft Office Suite and contract management systems.

PREFERRED QUALIFICATIONS:

• Graduate degree (Juris Doctor or Master's in Law)
• Professional certifications such as CPCM, CCCM, CPPB, CGMS, or Paralegal certification.
• Experience supporting federal, state, or foundation-funded programs.
• Experience with procurement and competitive solicitation processes.
• Knowledge of nonprofit governance and compliance requirements.
• Experience developing policies, templates, and process improvements.

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