Accounting Generalist

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The Accounting Generalist is responsible for assisting the Assistant Director of Finance and staff in maintaining accurate and timely financial reporting; ensuring acceptable levels of internal control; ensuring compliance with all federal, state, and local regulations and Fairmont/Accor Hotels Standard Operating Procedures; and safeguarding owners/investors assets. The role will be split between Accounts Receivable /Income Audit, Accounts Payable, and Office Duties.

WHAT YOU WILL BE DOING

ACCOUNTS RECEIVABLE

Coordinate with Credit Manager to maintain group accounts by:

- Reading and understanding group contracts.

- Attending Resume meetings with Sales team to review groups.

- Taking/Applying deposits and preforming billing maintenance on group accounts.

- Compiling, reviewing, and sending group invoices to sales managers. o Taking and applying payments and closing group accounts.

Provide first contact to the guests of the Accounting Office and answer or direct all general inquiries. Handle inquiries in a professional and timely manner, provide accurate invoices, statements, and schedules. Ensure overall guest satisfaction by attentive listening and then immediately resolving guest issues or elevating to the Assistant Director of Finance.

ACCOUNTS PAYABLE

Print and Mail Payment Batches, upload Positive Pay Batch to bank, and upload CSI Payments as necessary. Set Up and Maintain vendor files and all necessary additional documentation; W9, W8, COI, etc.

Call vendors to verify banking information as needed.

INCOME AUDIT

Prepare Daily Operations Package and ensure accuracy of Daily Revenue Reporting. Complete all standard reconciliation templates according to company policy;

-Verifying adequate support submitted by Night Audit for Daily Operating Packages.

- Complete Daily Rooms Reconciliation / Front Desk & Housekeeping

- Assist in reconciling open account status items.

Maintain orderly daily audit packs and monthly binders. Accounting Generalist

OFFICE DUTIES/OTHER

Assist in Month End Auditing Functions including surprise cash counts and inventory spot checks as required. Check office supply inventory and order supplies as necessary.

Maximize efforts towards productivity, identify problem areas and assist in implementing solutions.

Keep management aware of any unusual operation or financial occurrences and/or significant deviations.

Ensure company policies and procedures are followed

Perform any additional duties as assigned by the Assistant Director of Finance and/or Director of Finance.

Perform occasional audits of standard processes with other departments.

QUALIFICATIONS AND STANDARDS

Prior Hotel Finance Experience or Front Office Experience preferred

Excellent organizational skills are required, as well as the ability to thrive in a teamwork environment.

Strong Microsoft Excel skills are required for this role. Experience with the Opera/Opera Cloud PMS is preferred.

Multitasking, working under pressure, and meeting deadlines are all required skills.

PHYSICAL REQUIREMENTS

Sedentary work, exerting up to 20 pounds of force occasionally and/or negligible force frequently or constantly to lift, carry push, pull or otherwise move objects.

MENTAL REQUIREMENTS

Must be able to convey information and ideas clearly.

Must be able to evaluate and select among alternative courses of action quickly and accurately.

Must work well in a fast paced, high-pressure situation.

Must be effective in handling problems in the workplace, including anticipating, preventing, identifying, and solving problems as necessary.

Must have the ability to assimilate complex information, data, etc. from disparate sources and consider, adjust, or modify to meet the constraints of the particular need.

Must be effective at listening to, understanding. and clarifying the concerns and issues raised by co-workers and guests.

Must be able to work with and understand financial information and data, and basic arithmetic functions.

The hourly start rate is USD $32-34