Global Health and Event Coordinator

#CA-SS

The Events and Global Health Coordinator position reports directly to the manager of the Student Development Office unit, and is also overseen by the Director of Outreach, Recruitment and Retention.
The incumbent's primary responsibility is to support all OME administration-driven and student-led events, as well as coordinate global health programs (and additional related efforts, activities, events, elective courses, etc.), focused on medical student professional development.
The incumbent also supports the needs of multiple administrative and faculty directors that provide oversight of the activities and programs.
The incumbent may also be responsible for other written communications related to the programs such as website content updates, marketing material, email, etc.
The incumbent is a full- time employee and may be required to work after hours, evenings, weekends and will be required to flex schedule.

Apply By Date June 18, 2026 at 11:59PM

Minimum Qualifications - For full consideration, applicants are encouraged to upload license and/or certification if required of the position

• Bachelor's degree in related area and / or equivalent experience / training
• Minimum of 2-3 years of progressively responsible administrative or program coordination experience in higher education, healthcare, nonprofit, international programs, student services, event management, or a related field.
• Experience coordinating events, programs, or projects involving multiple stakeholders and competing deadlines.
• Experience providing customer service and support to students, faculty, staff, or external partners.
• Experience managing logistical processes such as scheduling, travel coordination, financial tracking, reimbursements, purchasing, or records management.
• Experience using Microsoft Office Suite and web-based systems/databases, such as Qualtrics, to manage information and communications.
• Experience working with diverse populations and demonstrating cultural sensitivity in program coordination and communication.
• Several years experience independently event planning
• Experience support both faculty and students
• Experience with creating marketing and promotional material
• Demonstrated experience working with post-graduate or professional students
• Demonstrated experience of Windows OS and Microsoft software programs needed to effectively generate data and produce reports
• Knowledge and experience with survey and application tools such as Qualtrics
• Demonstrated knowledge of the academic environment of a professional school and the requests of students and faculty.
• Excellent verbal, interpersonal, and written communication skills.
• Working knowledge of concepts, principles and practices of event planning and production and public relations.
• Working knowledge of the campus, its programs, policies, mission, goals, objectives, achievements and infrastructure.
• Working organizational skills, including skill in effectively coordinating and organizing multiple details. Excellent organizational abilities appropriate to effective calendar management and student and / or volunteer scheduling.
• Good interpersonal communication skills and political acumen, including skill in effectively representing the campus, medical center or other university organization to its publics.
• Good judgment and effective decision-making and problem resolution skills, including skill to recognize and deal effectively and appropriately with real and potential problem areas, including skill to determine the issues / problems that need to be brought to the attention of higher level staff and / or management.
• Ability to work in diverse groups, including but not limited to students, staff, faculty, general public, production personnel, technical operators and performing artists.
• Ability to work professionally under pressure and under tight deadlines ensuring excellent customer service support.

Preferred Qualifications

• Experience coordinating international education, global health, exchange programs, clinical placements, or partnership agreements.
• Experience with university financial and administrative systems such as AggieTravel, or similar platforms.
• Experience developing operational procedures, training materials, or process documentation.
• Experience interpreting and applying university policies related to travel, risk management, compliance, contracts, or event planning.
• Experience managing websites, newsletters, or communications materials for academic or student-facing programs.
• Experience supporting global health, international education, exchange, study abroad, refugee health, public health, or international partnership programs within a university, healthcare, or nonprofit setting.
• Experience working with international agreements, MOUs, affiliation agreements, or institutional partnership documentation.
• Experience supporting global health events, international symposia, visiting scholars, or cross-cultural stakeholder engagement activities.
• Prior experience with interpretation of School of Medicine, University, State, and Federal policies, procedures, and guidelines
• Experience with Kuali accounting system
• Knowledge of the professional student experience and student-related activitiesAbility to resolve problems, develop creative solutions, establish priorities, and meet frequent and competing deadlines

Key Responsibilities

• 50% - Global Health Program
• 50% - Event Coordinator

Department Overview

The Office of Medical Education (OME) is dedicated to the support and advancement of the teaching mission of the School of Medicine. The primary goal of the department is to create a supportive and stimulating learning environment that nurtures the requisite and enduring attitudes, skills, and knowledge required of excellent physicians.
OME is an interdisciplinary team which provides a variety of services directly to students and faculty, including: instructional materials, financial aid, counseling, tutoring and support for special programs. OME staff offer support for various School of Medicine and Health System committees, including the Promotions Board, the Committee on Educational Policy, and the Educational Advisory Board.
Finally, OME sponsors a number of special programs in support of the academic mission and is able to assist with the presentation of those sponsored by other administrative and academic groups.

POSITION INFORMATION

• Salary or Pay Range: $28.16 - $48.47
• Salary Frequency: Hourly
• Salary Grade: Grade 19
• UC Job Title: EVENTS SPEC 2
• UC Job Code: 006291
• Number of Positions: 1
• Appointment Type: Staff: Career
• Percentage of Time: 100%
• Shift (Work Schedule): Mon-Fri 8am-5pm
• Location: Education Building (HSP033) - Sacramento, CA
• Union Representation: 99 - Non-Represented (PPSM)
• Benefits Eligible: Yes
• This position is hybrid (mix of on-site and remote work)

Benefits

Outstanding benefits and perks are among the many rewards of working for the University of California. UC Davis offers a full range of benefits, resources and programs to help you bring your best self to work, as well as to help you and your family achieve your health, wellness, financial and career goals. Learn more about the benefits below and eligibility rules by visiting either our handy Benefits Summary for UC Davis Health Employees or Benefits Summary for UC Davis Employees and our Benefits Page.

If you are represented by a union, benefits are negotiated between the University of California (UC) and your union and finalized in a contract. Read your bargaining unit's employment contract, stay abreast of current negotiations and learn about collective bargaining at UC: https://ucnet.universityofcalifornia.edu/labor/bargaining-units/index.html

• High quality and low-cost medical plans to choose from to fit your family's needs
• UC pays for Dental and Vision insurance premiums for you and your family
• Extensive leave benefits including Pregnancy and Parental Leave, Family & Medical Leave
• Paid Holidays annually as stipulated in the UC Davis Health Policies or Collective Bargaining Agreement
• Paid Time Off/Vacation/Sick Time as stipulated in the UC Davis Health Policies or Collective Bargaining Agreement
• Continuing Education (CE) allowance and Education Reimbursement Program as stipulated in the UC Davis Health Policies or Collective Bargaining Agreement
• Access to free professional development courses and learning opportunities for personal and professional growth
• WorkLife and Wellness programs and resources
• On-site Employee Assistance Program including access to free mental health services
• Supplemental insurance offered including additional life, short/long term disability, pet insurance and legal coverage
• Public Service Loan Forgiveness (PSFL) Qualified Employer & Student Loan Repayment Assistance Program for qualified roles
• Retirement benefit options for eligible roles including Pension and other Retirement Saving Plans. More information on our retirement benefits can be found here

Physical Demands

• Standing - Occasional Up to 3 Hours
• Walking - Occasional Up to 3 Hours
• Sitting - Frequent 3 to 6 Hours
• Lifting/Carrying 0-25 Lbs - Occasional Up to 3 Hours
• Pushing/Pulling 0-25 Lbs - Occasional Up to 3 Hours
• Bending/Stooping - Occasional Up to 3 Hours
• Squatting/Kneeling - Occasional Up to 3 Hours
• Twisting - Occasional Up to 3 Hours
• Reaching overhead - Occasional Up to 3 Hours
• Keyboard use/repetitive motion - Frequent 3 to 6 Hours

Mental Demands

• Sustained attention and concentration - Frequent 3 to 6 Hours
• Complex problem solving/reasoning - Occasional Up to 3 Hours
• Ability to organize & prioritize - Frequent 3 to 6 Hours
• Communication skills - Frequent 3 to 6 Hours
• Numerical skills - Occasional Up to 3 Hours
• Constant Interaction - Frequent 3 to 6 Hours
• Customer/Patient Contact - Frequent 3 to 6 Hours
• Multiple Concurrent Tasks - Frequent 3 to 6 Hours

Work Environment

UC Davis is a smoke and tobacco free campus effective January 1, 2014. Smoking, the use of smokeless tobacco products, and the use of unregulated nicotine products (e-cigarettes) will be strictly prohibited on any UC Davis owned or leased property, indoors and outdoors, including parking lots and residential space.

Special Requirements - Please contact your recruiter with questions regarding which activities apply by position

• This is a critical position, as defined by UC Policy and local procedures, and as such, employment is contingent upon clearing a criminal background check(s) and may include drug screening, medical evaluation clearance and functional capacity assessment
• This position is designated as a mandated reporter under CANRA and UC policy, and employment is contingent on compliance with applicable policies, procedures and training requirements

Misconduct Disclosure Requirement: As a condition of employment, the final candidate who accepts a conditional offer of employment will be required to disclose if they have been subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct; received notice of any allegations or are currently the subject of any administrative or disciplinary proceedings involving misconduct; have left a position after receiving notice of allegations or while under investigation in an administrative or disciplinary proceeding involving misconduct; or have filed an appeal of a finding of misconduct with a previous employer.

A Culture of Opportunity and Belonging

At UC Davis, we're committed to solving life's most urgent challenges and building a healthier, more resilient world. We believe in growing through every challenge, continually striving to improve, and welcoming new perspectives that strengthen our community. We recognize that a vibrant and innovative organization values both individual strengths and shared purpose. The best ideas often emerge when people with different experiences come together.

As you consider joining UC Davis, we invite you to explore our Principles of Community, our Clinical Strategic Plan and strategic vision for research and education. We believe you belong here. The University of California, Davis is an Equal Opportunity Employer. All qualified applicants will be considered for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age or protected veteran status.

To view the University of California's Anti-Discrimination Policy, please visit: https://policy.ucop.edu/doc/1001004/Anti-Discrimination

Because we want you to feel seen and valued, our recruitment process at UC Davis supports openness and authenticity. Research shows that some individuals hesitate to apply unless they meet every qualification. You may be an excellent fit for this role-or the next one. We encourage you to apply even if your experience doesn't match every listed requirement. #YouBelongHere

To learn more about our background check program, please visit: https://hr.ucdavis.edu/departments/recruitment/ucd/selection/background-checks