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Job Function Summary: Involves managing or performing the administrative services or managing the full general operations of an academic or non-academic organization(s). Administrative services include activities in finance and human resources and may also include IT, facilities, or student services. General management activities include long and short range strategic planning in determining the mission and directing all activities of multi-disciplinary departments through subordinate management staff. Generic Scope Spends the majority of time (50% or more) achieving organizational objectives through the coordinated achievements of subordinate staff. Establishes departmental goals and objectives, functions with autonomy. Manages the accountability and stewardship of human, financial, and often physical resources in compliance with departmental and organizational goals and objectives. Ensures subordinate supervisors and professionals adhere to defined internal controls. Manages systems and procedures to protect departmental assets. Custom Scope Responsible for managing the administrative operations of a school, OR a medium to large academic department, OR several small departments within a college, OR a medium to large non-academic department. Typically includes all or most of the following functions: IT, facilities, student services, contracts and grants, budgetary financial management and / or human resources. Manages a professional staff, typically large, and / or comprised of professionals in various fields. Assumes accountability for decisions made by subordinates. Performs long and short term planning for function. Erroneous decisions or failure to achieve goals results in additional costs and personnel, and serious delays in overall schedules.
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Essential Function (Yes/No) |
Key Responsibilities (To be completed by Supervisor) |
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Manages, plans and administers all administrative operations of a school, OR a medium to large academic department, OR several small departments within a college, or a medium to large non-academic department |
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Administrative services typically include all or most of the following functions: IT, facilities, student services, laboratories, contracts and grants, budgetary financial management, recharge administration and / or human resources |
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May coordinate / oversee activities for other UC locations or external universities |
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May oversee administrative functions for complex operations such as clinical laboratories or patient care facilities, typically to include significant budgetary accountability |
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Prepares short and long range planning for administrative services operations and improvements to processes |
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Establishes and recommends change to policies which affect the assigned unit(s) |
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Develops and monitors operational and budget processes, staff FTE, finance, human resources and space planning |
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Represents the department on business affairs to the institution community |
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Manages systems and procedures to protect departmental assets |
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Plans for physical plant rehabilitation and renovation |
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Oversees the preparation and management of grant and contract proposals involving a diverse and / or wide variety of funding sources and agencies |
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Develops and prepares budgets and financial reports for grants, general appropriations, endowments and other funds |
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Fund appropriations are typically moderate in complexity |
Required Qualifications
- Bachelor's degree from in Business Administration, Public Administration, Accounting, or Finance and / or equivalent experience / training
- Minimum 5 years of related experience with some lead/supervisor/manager experience
- Interpersonal skills and ability to work effectively across the organization at all levels; ability to interact with a diverse populations
- Knowledge and understanding of internal control practices and their impact on protecting University resources
- Broad knowledge of financial analysis and reporting techniques; human resources and risk management planning; and / or accounting and payroll
- Strong verbal and written communication skills; ability to influence / persuade all levels of staff
- Skills in organization and customer service to effectively manage multiple important priorities. Proven ability to organize department work functions in an efficient and effective manner
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Preferred Qualifications
- Master's degree from an accredited institution in Business administration, public administration, accounting or finance
- Broad knowledge of common organization-specific and other computer application programs
- Skills to work collaboratively with other locations
- Proven skills to quickly evaluate complex issues and identify multiple options for resolution
- Demonstrated management and conflict resolution skills to effectively lead and motivate others
Required Qualifications
- Bachelor's degree from in Business Administration, Public Administration, Accounting, or Finance and / or equivalent experience / training
- Minimum 5 years of related experience with some lead/supervisor/manager experience
- Interpersonal skills and ability to work effectively across the organization at all levels; ability to interact with a diverse populations
- Knowledge and understanding of internal control practices and their impact on protecting University resources
- Broad knowledge of financial analysis and reporting techniques; human resources and risk management planning; and / or accounting and payroll
- Strong verbal and written communication skills; ability to influence / persuade all levels of staff
- Skills in organization and customer service to effectively manage multiple important priorities. Proven ability to organize department work functions in an efficient and effective manner
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Preferred Qualifications
- Master's degree from an accredited institution in Business administration, public administration, accounting or finance
- Broad knowledge of common organization-specific and other computer application programs
- Skills to work collaboratively with other locations
- Proven skills to quickly evaluate complex issues and identify multiple options for resolution
- Demonstrated management and conflict resolution skills to effectively lead and motivate others
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University of California - San Francisco
$177k - $230k
Apr 24, 2026