Project Coordinator, Technology Opportunities & Ventures

NYU Grossman School of Medicine is one of the nation's top-ranked medical schools. For 175 years, NYU Grossman School of Medicine has trained thousands of physicians and scientists who have helped to shape the course of medical history and enrich the lives of countless people. An integral part of NYU Langone Health, the Grossman School of Medicine at its core is committed to improving the human condition through medical education, scientific research, and direct patient care. At NYU Langone Health, equity and inclusion are fundamental values. We strive to be a place where our exceptionally talented faculty, staff, and students of all identities can thrive. We embrace inclusion and individual skills, ideas, and knowledge.

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Position Summary:

We have an exciting opportunity to join our team as a Project Coordinator.

The Project Coordinator is a key member of the Technology Opportunities & Ventures (TOV) team and plays an important role in advancing the use of artificial intelligence and automation to support operational, financial, and technology transfer activities across the organization.

This role focuses on applying AI tools and workflow automation to improve efficiency, reduce administrative burden, and support data-informed decision making.

The Project Coordinator works closely with cross-functional teams within TOV, and in coordination with DAAIT, to support the design, implementation, and ongoing improvement of applied AI solutions that enhance intellectual property management platforms, finance processes, and other operational systems used across the enterprise.

Job Responsibilities:

• Design and implement a
• pplied AI tools and workflow automations that support operational processes across intellectual property management, finance operations, and technology transfer activities.
• Configure and maintain AI-enabled workflows that leverage operational and financial datasets to automate routine administrative tasks and improve process efficiency.
• Collaborate with TOV leadership, operational teams, and DAAIT partners to translate business needs into practical AI-enabled solutions.
• Support the deployment, monitoring, and continuous improvement of AI tools and automation workflows, identifying opportunities to enhance reliability, performance, and operational impact.
• Troubleshoot system issues, monitor solution performance, and coordinate with enterprise platform teams to maintain system functionality and availability.
• Maintain documentation and inventory of deployed AI tools, workflows, and related operational systems.
• Coordinate and track AI initiatives across TOV, supporting project planning, prioritization, and execution in alignment with institutional goals.
• Partner with teams across Finance, Contracts, Business Development, Research Administration, and other corporate functions to identify opportunities where AI can improve operational efficiency.
• Support the development of training materials, documentation, and internal resources to help staff effectively utilize AI tools and automation workflows.
• Facilitate training sessions, demonstrations, and workshops to encourage responsible and effective adoption of generative AI tools across the organization.
• Ensure AI tools and workflows align with institutional data governance, privacy, and security requirements, including applicable healthcare regulations and internal policies.

Additional Position Specific Responsibilities:

Support continuous improvement of AI workflows and automation systems aligned with TOV innovation initiatives.
Contribute to evolving engineering best practices for applied AI delivery within enterprise environments.

Minimum Qualifications:

To qualify you must have a Bachelor degree or equivalent in business administration, health care administration or related field or an equivalent combination of education and relevant experience. Proficiency in using various Microsoft Office applications such as Word, Excel, Access, PowerPoint and Outlook. Familiar with Internet applications.
Effective oral, written, communication, interpersonal skills. Ability to interface effectively with all levels of management and must work and communicate effectively with both internal and external customers. Ability to work within a team environment as well as independently. Time management skills and ability to work well under pressure. Ability to Project/Program manage and to multi task while paying attention to details.

Preferred Qualifications:

Experience working with LLMs, prompt engineering, and AI automation tools
Familiarity with enterprise platforms such as Databricks, Azure AI Foundry, or workflow orchestration tools
Experience with data processing and analytics tools such as Pandas, NumPy, and SQL, Databricks.
Understanding of software engineering principles including version control, testing, and debugging.
Strong communication, collaboration, and problem-solving skills.
Demonstrated ownership mindset and willingness to learn emerging AI technologies.
Proficiency in Python and common machine learning libraries such as TensorFlow, PyTorch, Scikit-learn, or similar.
Experience or familiarity with agentic AI frameworks, workflow orchestration, or intelligent automation platforms is a plus.
Experience integrating AI solutions with enterprise finance, intellectual property, or operational systems is a plus.

Qualified candidates must be able to effectively communicate with all levels of the organization.

NYU Grossman School of Medicine provides its staff with far more than just a place to work. Rather, we are an institution you can be proud of, an institution where you'll feel good about devoting your time and your talents. At NYU Langone Health, we are committed to supporting our workforce and their loved ones with a comprehensive benefits and wellness package. Our offerings provide a robust support system for any stage of life, whether it's developing your career, starting a family, or saving for retirement. The support employees receive goes beyond a standard benefit offering, where employees have access to financial security benefits, a generous time-off program and employee resources groups for peer support. Additionally, all employees have access to our holistic employee wellness program, which focuses on seven key areas of well-being: physical, mental, nutritional, sleep, social, financial, and preventive care. The benefits and wellness package is designed to allow you to focus on what truly matters. Join us and experience the extensive resources and services designed to enhance your overall quality of life for you and your family.

NYU Grossman School of Medicine is an equal opportunity employer and committed to inclusion in all aspects of recruiting and employment. All qualified individuals are encouraged to apply and will receive consideration. We require applications to be completed online.

View Know Your Rights: Workplace discrimination is illegal.

NYU Langone Health provides a salary range to comply with the New York state Law on Salary Transparency in Job Advertisements. The salary range for the role is $66,299.99 - $80,000.00 Annually. Actual salaries depend on a variety of factors, including experience, specialty, education, and hospital need. The salary range or contractual rate listed does not include bonuses/incentive, differential pay or other forms of compensation or benefits.

To view the Pay Transparency Notice, please click here