Clerical Assistant 2

The Department of State is seeking a Clerical Assistant 2 who will provide essential clerical and administrative support to the Bureau of Corporations and Charitable Organizations. If you are organized, efficient, and detail oriented, this could be an excellent opportunity for you.

Apply today to join our dedicated team!

In this role the Clerical Assistant 2 will review and process the Professional Fundraising Counselors and Professional Solicitors filings to ensure adherence to meet Pennsylvania laws and regulatory requirements. In addition, you will examine fundraising contracts and extensions, solicitation notices, bonds, and solicitation contracts to ensure compliance with applicable statutes. Reviews and processes initial, renewal, and amendment of routine business filings for consistency, completeness, and accuracy related to pertinent policies and procedures, PA Laws, Acts, and Titles. Reviews applications for errors and corrects according to established procedures. Interprets various laws and regulations and approves or reject applications, or returns the applications for correction. Reconciles and processes payments accurately according to statutory filing fees. Responds to inquiries via telephone and in-person from applicants, the general public, Legislature, stakeholders, and other agencies. Works collaboratively with the customer to resolve any issues identified.

• Full-time employment, 37.5 hours per week.
• Work hours are 8:30am to 5:00pm, Monday-Friday, with a 1-hour lunch.
• Telework: You may have the opportunity to work from home (telework) part-time. In order to telework, you must have a securely configured high-speed internet connection and work from an approved location inside Pennsylvania. If you are unable to telework, you will have the option to report to the headquarters office in Harrisburg, Pennsylvania. The ability to telework is subject to change at any time. Additional details may be provided during the interview.
• Salary: Selected candidates who are new to employment within the Commonwealth of Pennsylvania will begin employment at the starting annual salary of $36,108 (before taxes).
• You will receive further communication regarding this position via email. Check your email, including spam/junk folders, for these notices.

QUALIFICATIONS
Minimum Experience and Training Requirements:

• Six months as a Clerical Assistant 1 (Commonwealth job title or equivalent Federal Government job title, as determined by the Office of Administration); or
• Graduation from high school; or
• An equivalent combination of experience and training.

Additional Requirements:

• You must be able to perform essential job functions.

• Resumes, cover letters, and similar documents will not be reviewed, and the information contained therein will not be considered for the purposes of determining your eligibility for the position. Information to support your eligibility for the position must be provided on the application (i.e., relevant, detailed experience/education).
• Your application must be submitted by the posting closing date. Late applications and other required materials will not be accepted.
• Failure to comply with the above application requirements may eliminate you from consideration for this position.
• All application materials and interview responses must reflect the applicant's own experience, qualifications, and work. Applicants may use generative AI tools for preparation purposes only. Use of AI to misrepresent or falsify information, or to assist during interviews, is not permitted. Review the Guidance for Generative AI Tools & Job Seekers for additional information.

Veterans:

• Pennsylvania law (51 Pa. C.S. *7103) provides employment preference for qualified veterans for appointment to many state and local government jobs. To learn more about employment preferences for veterans, go to www.pa.gov/agencies/employment/how-to-apply.html and click on Veterans.

Telecommunications Relay Service (TRS):

• 711 (hearing and speech disabilities or other individuals).

If you are contacted for an interview and need accommodations due to a disability, please discuss your request for accommodations with the interviewer in advance of your interview date.

The Commonwealth is an equal employment opportunity employer and is committed to a diverse workforce. The Commonwealth values inclusion as we seek to recruit, develop, and retain the most qualified people to serve the citizens of Pennsylvania. The Commonwealth does not discriminate on the basis of race, color, religious creed, ancestry, union membership, age, gender, sexual orientation, gender identity or expression, national origin, AIDS or HIV status, disability, or any other categories protected by applicable federal or state law. All diverse candidates are encouraged to apply.