Legal Assistant Supervisor

Are you detail oriented and enjoy a fast-paced work environment? If so, the Department of State has the opportunity you have been waiting for! The Office of General Counsel is seeking a highly motivated individual to supervise the Prosecution Division Legal Assistants, including assignment management, training, and ensuring operations are conducted efficiently and effectively. Showcase your leadership skills in this next step in your professional career.

In this vital role, you will supervise a team of Legal Assistant 1 and Legal Assistant 2 staff. This position performs the full range of supervisory duties including approval of timesheets, leave requests, administrative needs. enforcement of all office, agency, and Commonwealth rules, policies and procedures, maintaining Legal Assistant staff position descriptions and performance standards and conducting employee performance evaluations and progress reviews as required. You will have the opportunity to directly assist attorneys, Senior attorneys, and Deputy Chief Counsel attorneys to complete a wide variety of assignments, special projects, and other administrative needs.

Additional duties:

• Assign work to LA staff in a manner that ensures efficient and timely completion of the work of the division
• Review and approve assignments completed by LA staff for accuracy, conforming to standards, and determine what further processing or action is required
• Train and advise LA staff on all procedures, rules, regulations, and style guidelines related to the assignments being completed and the attorneys or boards being supported
• Update and maintain the LA manual including all current policies and procedures
• Make recommendations for improvements, such as updating procedures, changing policies, additional training, team assignments, attorney assignments, and individual assignments

Interested in learning more? Additional details regarding this position can be found in the position description.

Work Schedule and Additional Information:

• Full-time employment
• Work hours are 8:00 AM to 4:30 PM, Monday - Friday, with 60-minute lunch.
• Telework: You may have the opportunity to work from home (telework) part-time after 6 months of employment. In order to telework, you must have a securely configured high-speed internet connection and work from an approved location inside Pennsylvania. If you are unable to telework, you will have the option to report to the headquarters office in Harrisburg. The ability to telework is subject to change at any time. Additional details may be provided during the interview.
• Salary: Selected candidates who are new to employment with the Commonwealth of Pennsylvania will begin employment at the starting annual salary of $51,971 (before taxes).
• You will receive further communication regarding this position via email. Check your email, including spam/junk folders, for these notices.

QUALIFICATIONS

Minimum Experience and Training Requirements:

• One year as a Legal Assistant 2 (Commonwealth job title or equivalent Federal Government job title, as determined by the Office of Administration); or
• Five years of responsible clerical, investigative or enforcement work including two years of legal clerical experience; or
• An equivalent combination of experience and training.

Other Requirements:

• You must meet the PA residency requirement. For more information on ways to meet PA residency requirements, follow the link and click on Residency.
• You must be able to perform essential job functions.

How to Apply:

• Resumes, cover letters, and similar documents will not be reviewed, and the information contained therein will not be considered for the purposes of determining your eligibility for the position. Information to support your eligibility for the position must be provided on the application (i.e., relevant, detailed experience/education).
• If you are claiming education in your answers to the supplemental application questions, you must attach a copy of your college transcripts for your claim to be accepted toward meeting the minimum requirements. Unofficial transcripts are acceptable.
• Your application must be submitted by the posting closing date. Late applications and other required materials will not be accepted.
• Failure to comply with the above application requirements may eliminate you from consideration for this position.
• All application materials and interview responses must reflect the applicant's own experience, qualifications, and work. Applicants may use generative AI tools for preparation purposes only. Use of AI to misrepresent or falsify information, or to assist during interviews, is not permitted. Review the Guidance for Generative AI Tools & Job Seekers for additional information.

Veterans:

• Pennsylvania law (51 Pa. C.S. *7103) provides employment preference for qualified veterans for appointment to many state and local government jobs. To learn more about employment preferences for veterans, go to www.pa.gov/agencies/employment/how-to-apply.html and click on Veterans.

Telecommunications Relay Service (TRS):

• 711 (hearing and speech disabilities or other individuals).

If you are contacted for an interview and need accommodations due to a disability, please discuss your request for accommodations with the interviewer in advance of your interview date.

The Commonwealth is an equal employment opportunity employer and is committed to a diverse workforce. The Commonwealth values inclusion as we seek to recruit, develop, and retain the most qualified people to serve the citizens of Pennsylvania. The Commonwealth does not discriminate on the basis of race, color, religious creed, ancestry, union membership, age, gender, sexual orientation, gender identity or expression, national origin, AIDS or HIV status, disability, or any other categories protected by applicable federal or state law. All diverse candidates are encouraged to apply.

• Completing the application, including all supplemental questions, serves as your exam for this position. No additional exam is required at a test center (also referred to as a written exam).
• Your score is based on the detailed information you provide on your application and in response to the supplemental questions.
• Your score is valid for this specific posting only.
• You must provide complete and accurate information or:
  • your score may be lower than deserved.
  • you may be disqualified.
• You may only apply/test once for this posting.
• Your results will be provided via email.