Administrative Assistant

Enterprise Support Services function is to provide complete operations and maintenance service support so that our physical facilities (buildings, equipment, machinery, systems and grounds) may operate at an optimum. Optimization of our facilities will promote and ensure safe, clean, and compatible working conditions for employees. Enterprise Support Services activities include building maintenance and repair, office space planning and associated move coordination, leasing administration (building/property), construction project management and Physical Security. This area also assists with corporate office moves, reconfiguration projects for Blue Cross and Blue Shield of Alabama and affiliate companies.

This position is responsible for ensuring the accurate and timely accomplishment of all basic administrative duties and functions, confidential and otherwise. Activities required by incumbents may vary by departmental needs.
Additional responsibilities include:

• Provide organizational and Administrative support for the Director of Enterprise Support Services (ESS) to ensure smooth daily operations
• Maintain all invoices and purchase orders for projects and Eurest catering orders
• Handle all vehicle maintenance and purchasing for corporate
• Liaison for vendors providing cleaning, decoration and maintenance services
• Monitor all conference rooms and calendars for all administrative meetings and accommodate special request room setups

• Previous administrative support experience
• Excellent oral and written communication skills
• Experience using Microsoft products, including Word, Excel, and PowerPoint
• Experience in a customer contact position communicating information
• Experience organizing and prioritizing tasks
• Experience working with highly confidential information
• Experience working under little or no supervision
• Experience using Concur, VMS (Vendor Management System), Visio, Workday preferred
  

The work schedule for this position will be full-time onsite.

By submitting a job application, I attest that all information to the best of my knowledge is true and accurate. Furthermore, I understand that any information provided by me throughout the job application process is subject to verification including, but not limited to work experience, education, assessment (test) and interviews.
We appreciate your interest in Blue Cross and Blue Shield of Alabama 'The Company'. The Company does not discriminate in hiring or employment on the basis of race, color, religion, creed, sex, sexual orientation, gender identity, national origin, age, disability, genetics, status as a disabled or protected veteran, or because of citizenship status in the case of a citizen or intending citizen. No question on this application is intended to secure information to be used for such discrimination.
Blue Cross and Blue Shield of Alabama is an independent licensee of the Blue Cross and Blue Shield Association