Administrative Assistant - Philadelphia, PA

Requirements:

• High School Diploma or GED
• Two (2) to Three (3) years experience in secretarial/general office responsibilities.
• Knowledge of computers and word processing (at least 55 wpm) and spreadsheet applications required.
• Knowledge of the following Microsoft Office software packages; PowerPoint, Outlook, Publisher.
• Strong secretarial, organizational skills required.
• Strong verbal and written communication skills required.
• Ability to work in a team environment.
• Demonstrated values consistent with Merakey's mission.

Are you looking for an opportunity to advance your career while working with an extraordinary team? At Merakey, we put our heart and soul into everything we do.

POSITION DETAILS

This is an administrative position that is responsible for the general and confidential secretarial functions within the administrative pool "TINKO'S." This position will also share the Receptionist responsibilities upon demand, promotes Merakey's Mission Statement and Acts/Alerts and works cooperatively with all agency personnel.

• Completion of word processing and typing for agency personnel as requested by agency personnel.
• Completion of special projects as requested by agency personnel (may include analysis / generation of forms / reports, internet research, etc.)
• Also provides the following supports to agency personnel in the areas of photocopying, collating materials, data entry, stuffing envelopes, mail (sorting/delivery/shipping), faxing, specialty printing and transcription.
• Other general office duties as requested; assists and provides information to visitors; handles incoming phone calls; maintains office equipment.
• Maintains all information/documentation on all departmental activities.
• Ensuring timely opening of the office and reception area.
• Ensuring guests are greeted in a courteous manner
• Answering telephones in a timely and courteous manner/ appropriate use of paging system.
• Logging and distribution of daily mail
• Front desk responsibility to include timely and accurate forwarding of call outs for management personnel
• Ensures an ample supply of forms, logs, master copies, time sheets and other general paperwork relative to administration / operation in the copy room.
• Ensures computer files are organized/ maintained and purged as needed.
• Resolve fax and copy machine problems as they arise and call for service and needed.
• Employee physicals (calling, copying, tracking 650+ employees)
• Tracks and records employee training into LMS system, maintains appropriate copies, follows workflow chain of command regarding training materials.
• Keeps updated spreadsheets of employee profiles (training, phone numbers, site location, etc.)
• Duties as assigned by respective Administrator of IDD Development/ Executive Liaison.

Benefits

Merakey offers generous benefits that promote well-being, financial security, and work-life balance, including:

• Comprehensive medical, dental, and vision coverage, plus access to healthcare advocacy support.
• Retirement plan -- both pre-tax and Roth (after-tax) options available for employee contributions.
• DailyPay -- access your pay when you need it!
• On the Goga well-being platform, featuring self-care tools and resources.
• Access Care.com for backup childcare, elder care, and household services.
• Confidential counseling, legal, and financial services through our Employee Assistance Program (EAP).
• Tuition reimbursement and educational partnerships.
• Employee discounts and savings programs on entertainment, travel, and lifestyle.
• Access to Pryor Online Learning for free online personal development classes.

Learn more about our full benefits package - https://www.merakey.org/careers/benefits

About Merakey

Merakey is a non-profit provider of developmental, behavioral health, and education services. More than 8,000 employees provide support to nearly 40,000 individuals and families throughout 12 states across the country each year. Click here to watch a video about Merakey. Merakey strictly follows a zero-tolerance policy for abuse.

Merakey is proud to be an Equal Opportunity Employer! We deeply value diversity and do not discriminate on the basis of race, religion, color, national origin, ethnic background, sex, gender, gender identity, sexual orientation, age, marital status, veteran status, genetic information, or disability status. Moreover, we are committed to creating teams that reflect the diversity of the communities we serve and encourage applicants from underrepresented backgrounds to apply. Merakey welcomes all Veterans to apply!