Financial Analyst 1

Florida International University is a Top 50, preeminent public research university with 55,000 students from all 50 states and more than 140 countries, as well as an alumni network of more than 340,000. Located in the global city of Miami, the university offers more than 200 degree programs at the undergraduate, graduate and professional levels, including medicine and law. FIU faculty are leaders in their fields and include National Academy members, Fulbright Scholars and MacArthur Genius Fellows. A Carnegie R1 institution, FIU drives impactful research in environmental resilience, health and technology and innovation. Home to the Wall of Wind and Institute of Environment, FIU stands at the forefront of discovery and innovation. With a focus on student success, economic mobility and community engagement, FIU is redefining what it means to be a public research university.

Compiles, monitors, analyzes, and reports on budgetary performance, including budget variances of areas of responsibility.

Performs budgetary transactions, including Journal Vouchers, Smart Bills, and ID Transfer Journals, and ensures records are current and accurately filed.

Serves as a Procurement Card and Foundation Card approver/back-up approver for the division. Assures compliance and adherence to University and Foundation Credit Card policies and procedures. Maintains records of Procurement and Foundation Card receipts for assigned cardholders.

Reviews all expense reports to ensure accuracy, that reimbursements follow state and/or University and Foundation guidelines, policies, procedures, and compliance with budget. Processes staff travel authorizations and expense reimbursements as needed.

Provides advice and technical assistance to University Advancement staff on financial issues in accordance with both University and Foundation procedures. Assists in the preparation of the annual budget packages.

Assists in the development of new business proposals, including pricing structure of revenue generators, cost estimates, and capital requirements. Prepares the necessary procurement documents and manages payments as needed.

Coordinates with the Associate Director to create and execute inter-departmental transfers and deposits. Runs encumbrance reports to ensure timely payment.

Assists with reviewing and maintaining financial tracking systems (e.g., spreadsheets for transaction logs, payment trackers) to monitor expenses.

Oversees the financial reconciliation process for the Direct Supported Organization (DSO); investigates and resolves complex payment discrepancies, vendor invoicing issues, and interdepartmental transfers.

Supports the Advancement Finance and Administration team with other projects as needed.

Performs other related duties as assigned or as directed. The omission of specific duties does not preclude the supervisor from assigning duties that are logically related to the position.

Bachelor's degree in a related field and one (1) years of relevant experience.

Highly proficient in Microsoft Excel, including the ability to build financial models, manipulate large datasets, and utilize advanced functions (e.g., XLOOKUP, Pivot Tables, index/match, and complex conditional formatting).

Prior experience working within a university, non-profit, or Direct Support Organization (DSO) financial environment.

Experience utilizing higher education advancement databases and CRMs (e.g., Blackbaud Raiser's Edge, Salesforce) to reconcile donor gift data with financial accounting systems.

Proven experience conducting monthly and quarterly budget-to-actual variance analysis, including writing clear narrative summaries to explain financial discrepancies.

Administrative

Begin time: 8:30 AM

End time: 5:00 PM

Expanded Background Check

Current Employee

As a current employee, you must log into Employee Self Service (ESS) to apply for this and any other internal career opportunity of interest. In this account, you are able to track your applicant status in "My Applications".

To be considered eligible for the position as an internal candidate, departmental staff must meet minimum requirements of the position and be in good performance standing.

Before you begin the process, we recommend that you are prepared to attach electronic copies of your resume/ curriculum vitae, cover letter or any other documents within the application process. It is recommended that you combine your cover letter and resume into one attachment. Attached documents should be in Microsoft Word or PDF format.

*This posting will close at 12:00 am of the close date.

Prospective Employee

If you have not created a registered account, you will be asked to create a username and password for use of the system. It is recommended that you provide an active/valid e-mail account as that will be the main source of communication regarding your status within the process. In this account, you are able to track your applicant status in "My Applications".

To be considered eligible for the position as an internal candidate, departmental staff must meet minimum requirements of the position and be in good performance standing.

Before you begin the process, we recommend that you are prepared to attach electronic copies of your resume, cover letter or any other documents within the application process. It is recommended that you combine your cover letter and resume/curriculum vitae into one attachment. Attached documents should be in Microsoft Word or PDF format. All applicants are required to complete the online application including work history and educational details (if applicable), even when attaching a resume.

*This posting will close at 12:00 am of the close date.

Clery Notice

In compliance with the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, the University Police department at Florida International University provides information on crimes statistics, crime prevention, law enforcement, crime reporting, and other related issues for the past three (3) calendar years. The FIU Annual Security report is available online at: https://police.fiu.edu/download/annual-security-fire-safety-report/.

To obtain a paper copy of the report, please visit the FIU Police Department located at 885 SW 109th Avenue, Miami, FL, 33199 (PG5 Market Station).

Pay Transparency

Florida International University will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information.

Notice of Non-Discrimination

FIU is a State University System of Florida member, Equal Opportunity, Equal Access, and Affirmative Action Employer for individuals with disabilities and veterans. All qualified applicants will receive consideration for employment decisions, programs, and events without regard to race, color, religion, sex, age, national origin, disability, or protected veteran status. For inquiries regarding non-discrimination, contact FIU's Office of Civil Rights at 305.348.2785 or email ocr@fiu.edu.

Reasonable Accommodation Statement

Should you need an ADA accommodation to participate in a University event, program, or activity or need to request materials in an accessible format, please contact FIU's Office of Civil Rights (OCR) at 305-348-2785 or accommodations@fiu.edu. All requests for ADA accommodation or accessible materials for this event must be submitted to OCR at least seven (7) business days prior to the event or at the earliest possible opportunity.