Associate Provost for Administration, Finance, and Facilities

Department: Office of the Provost
Salary/Grade: EXS/31

The expected salary for this position is between $285,000 - $350,000 per year, in alignment with departmental equity and market data.

Job Summary:

Northwestern University is committed to excellent teaching, innovative research and creative endeavors, and the personal and intellectual growth of its students in an exciting academic community. A major role of the Office of the Provost is to further this mission through supporting the work of the faculty, students, and staff comprising the University.

The Associate Provost for Administration, Finance, and Facilities (APAFF), reporting to the Vice Provost for Administration/Chief of Staff, is a senior leadership position within the Office of the Provost. The primary responsibilities of this role are to support and optimize the allocation and use of existing academic spaces, enhance academic operations, work processes, resource allocation processes, and space/facilities planning both within the Office of the Provost and across Northwestern University's schools and college.

Specific Responsibilities:

• Working with the Vice Provost for Administration to proactively develop and sustain operational and resource allocation, and engage in academic space/facilities planning, in support of the University's academic missions
• Working closely with Facilities, and with academic and administrative units to engage in the development of space/facilities plans that converge with institutional strategic priorities, and are integrated with other planning processes, including, but not limited to-
  • Academic planning
  • Campus master planning
  • Research space planning
  • Faculty hiring planning
• Unit-level strategic planning
• Addressing academic space/facilities budget, policy, programmatic, and governance issues that arise in support of the University's academic mission, including new University construction, renovation, and allocation of space
  • Work closely with Facilities and the schools in addressing strategic space and related governance issues on the Evanston, Chicago, and Doha, Qatar campuses
  • Advise the Provost and Vice Provost for Administration on all major institutional issues involving academic space/facilities
  • Assess and recommend best utilization of academic space when competing and/or conflicting interests exist
  • Lead Provost Office engagement on operational and space/facilities initiatives that are conceptualized by the Provost, other University leaders, and the Vice Provost for Administration
  • Relative to academic spaces, participate in the University's annual resource allocation process.
    • Work closely with colleagues in Facilities, the Office of Budget and Planning, and within the Office of the Provost to address the academic space needs are included in the annual resource planning process
    • Play an instrumental role in partnership with academic and administrative unit leaders during the resource planning process to ensure that the facility capital budgets that support unit strategic plans are integrated into the comprehensive University budget framework
  • Actively engage on the Capital Facilities Work Group and the Capital Facilities Executive Committee
• Developing and executing a structure and plan for optimally supporting Office of the Provost's operations across the full range of reporting units within the Office, including leading a centralized business support function within the Office that includes budget, facilities and human resource functions within the Office of the Provost
• Leading and supervising a team of four staff

• Representing the Office on the Provost on University committees related to operational and space/facilities initiatives/issues

Miscellaneous

Performs other duties as assigned.

Minimum Qualifications:

• A master's degree from an accredited college or university; or equivalent experience
• 8-10 years of significant administrative, budget governance, and operational experience in a large and complex organization; preferably at a college or university
• Demonstrated achievements in successfully developing, executing, and measuring operational plans in a complex and fast-paced environment
• Familiarity with space/facilities planning processes

• Demonstrated skills in helping to facilitate organizational challenges to solutions

Minimum Competencies

• Ability to effect change through influence and collaboration
• Excellent interpersonal skills, including highly developed oral and written communications skills and the ability to work effectively as part of a team and with a wide range of stakeholders
• The ability to think creatively in addressing operational and space/facilities issues while balancing institutional and stakeholder needs
• The ability to understand and recognize evolving organizational contexts and work effectively in an environment of constant change
• Strong analytical, critical thinking, and problem-solving skills
• Ability to work effectively in a fast-paced and deadline driven environment
• Ability to handle confidential material and information appropriately

Preferred Qualifications

• Experience in engaging in space/facilities or operational planning at a college or university

• Post-baccalaureate degree work in the field of higher education or a related field

Benefits:
At Northwestern, we are proud to provide meaningful, competitive, high-quality health care plans, retirement benefits, tuition discounts and more! Visit us at https://www.northwestern.edu/hr/benefits/index.html to learn more.

Work-Life and Wellness:
Northwestern offers comprehensive programs and services to help you and your family navigate life's challenges and opportunities, and adopt and maintain healthy lifestyles.
We support flexible work arrangements where possible and programs to help you locate and pay for quality, affordable childcare and senior/adult care. Visit us at https://www.northwestern.edu/hr/benefits/work-life/index.html to learn more.

Professional Growth & Development:
Northwestern supports employee career development in all circumstances whether your workspace is on campus or at home. If you're interested in developing your professional potential or continuing your formal education, we offer a variety of tools and resources. Visit us at https://www.northwestern.edu/hr/learning/index.html to learn more.

Northwestern University is an Equal Opportunity Employer and does not discriminate on the basis of protected characteristics, including disability and veteran status. View Northwestern's non-discrimination statement. Job applicants who wish to request an accommodation in the application or hiring process should contact the Office of Civil Rights and Title IX Compliance. View additional information on the accommodations process.

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