Administrative Assistant

Administrative Assistant
Location: Colorado Springs, CO (United States Air Force Academy)
Type: Non-Exempt
Work Schedule: Full Time, Day Shift. On-call work may also be required based on operational needs.
Compensation: $33.00 - $37.00/hourly dependent on experience
Deadline: March 31, 2026
Benefits: Tessera is proud to offer a comprehensive compensation and benefits package to our eligible part-time and full-time employees.

Full-Time benefits of an Administrative Assistant at Tessera include:
* Medical, Dental, Vision, 401(k) retirement plan, Life & Short-Term Disability Insurance
* Flexible Spending Accounts for both medical and dependent care
* 11 paid federal holidays, accrual of 12 paid days of vacation at the start of employment, paid sick leave
* Potential shared earning bonus
* Tuition assistance is available after 1 year of employment and potential scholarships for qualified dependents
* Professional development, certifications, and training opportunities
* Verizon wireless discount
* Employee Assistance Program (EAP), and an engaging wellness program
* Public Service Loan Forgiveness eligibility for full-time employees

Tessera is dedicated to "Creating Opportunities for People with Disabilities" by hiring and supporting individuals with disabilities as well as veterans with disabilities. We take pride in our purpose-driven culture, our core values - Inclusion, Partnerships, Integrity - and our commitment to providing a safe and respectful work environment to our employees.

Tessera is seeking a highly organized and mission-focused Administrative Assistant to support senior leadership on the Base Maintenance Contract (BMC) at the U.S. Air Force Academy. This role is ideal for someone who excels in managing administrative workflows, coordinating communications, and operating with professionalism in a regulated, fast-paced environment. The Administrative Assistant serves as a central hub for information flow, task coordination, and deliverable tracking, exercising strong judgment and strict confidentiality while handling sensitive personnel, contract, and operational data. This position plays a trusted, integral role in ensuring smooth, compliant, and effective execution of contract requirements.

Typical duties include but are not limited to:
* Provides comprehensive administrative support to senior leadership, including calendar management, meeting coordination, and communication flow.
* Coordinates meetings and engagements with military customers, internal leaders, subcontractors, and installation partners.
* Prepares agendas, read-aheads, briefing materials, reports, and presentations related to operations and contract performance.
* Manages internal workflows by tracking taskers, approvals, action items, suspense dates, and deliverables.
* Ensures proper routing, version control, accuracy, and filing of documents in both electronic and physical systems.
* Maintains workflow trackers and dashboards to give leadership visibility into priorities, progress, and upcoming deadlines.
* Drafts and formats professional correspondence and maintains communication standards consistent with a military environment.
* Supports contract documentation tracking, audit readiness, and coordination with safety, quality, and compliance teams.
* Assists with onboarding, access requests, travel coordination, site visits, and administrative financial tracking as directed.
* Handles sensitive, confidential, and proprietary information with sound judgment, discretion, and adherence to need-to-know requirements.
* All other duties as assigned.

Qualifications:
* Associate's degree in Business Administration or related field preferred
* 3-5 years of administrative assistant experience, preferably in facilities maintenance or federal contracting
* Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint, Outlook); Microsoft Windows; etc.
* Strong attention to detail, organizational skills, and ability to meet deadlines
* Strong communication and problem-solving skills
* Ability to work independently and collaboratively in a team environment

Physical Requirements:
Employees must have the ability to perform the following physical demands for extended periods of time with or without assistance. The physical demands of this position may be reasonably accommodated for individuals with disabilities to perform the essential functions on a case-by-case basis.
* May be required to reach, kneel, walk, stand, and use repetitive motion for several hours at a time based on position duties.
* Work may require repetitive motion, reaching, lifting, kneeling, and walking. Standing or sitting for several hours at a time, climbing in and out of a vehicle, and up and down stairs may also be required.
* Must have the perseverance to work effectively under pressure for extended periods of time.

Requirements:
* A valid state driver's license is required with the ability to obtain and maintain coverage by Tessera's insurance.
* Access to a federal military installation requires a REAL ID-compliant driver's license or an acceptable alternative, such as a U.S. passport or military ID, in accordance with the REAL ID Act. Please visit this website for more information: https://www.dhs.gov/real-id.
* Must be able to obtain and maintain applicable security clearances and installation access. A background check and E-Verify will be conducted for this position.

*** Access to a federal military installation requires a REAL ID-compliant driver's license or an acceptable alternative, such as a U.S. passport or military ID, in accordance with the REAL ID Act.

Please visit this website for more information: https://www.dhs.gov/real-id.

To Apply: Visit our website at www.tessera.org to complete an application.

Current Employees: need to log into their Workday to apply through the Jobs Hub. Please reach out to your Recruiter if you need assistance.

Tessera is a national non-profit, government contractor that is dedicated to "Creating Opportunities for People with Disabilities" through hiring and supporting individuals with disabilities and veterans with disabilities. We take pride in our mission-focused culture, our Core Values, Diversity, Partnership, Commitment, Integrity, and Quality, and our dedication to providing a safe and respectful work environment to our employees.

Individuals with disabilities are encouraged to apply.

Tessera is here to help you with the recruitment process.

If you require an accommodation or support, please contact us at

(360) 475-0756 ext. 349, or emailrecruiting@tessera.org.