Administrative Coordinator - Engineering (Temporary)

Foremost Farms USA is one of the largest, leading dairy cooperatives in the United States and major dairy food and ingredients manufacturing business. We represent hundreds of Midwest dairy farmer members located in seven Midwest states, and we produce about 500 million pounds of cheese and 50 million pounds of butter in plants across our network every year. "We Bring Dairy to Life" in eight manufacturing plants across Wisconsin and Michigan and in our headquarters in Middleton (Madison), Wisconsin; and we're looking for employees who are innovative and aim for excellence in our wide variety of production, field and business roles. Join us!

JOB TITLE: Administrative Coordinator - Engineering (Temporary)
POSITION TYPE: Temporary
CLASSIFICATION: Non-Exempt

Temporary Assignment: 20-25 hours per week.
-Hybrid/Flexible schedule
Approximate Timeframe: End of April - August

Position Overview

The Administrative Coordinator provides transactional and administrative support for Engineering capital projects. This role focuses primarily on processing capital purchase orders and invoices, maintaining supporting documentation, and helping coordinate related follow-ups between Engineering, Finance, and Accounts Payable.

Key Responsibilities

• Create and process capital project purchase orders within Oracle R12

• Track and coordinate capital project invoices in collaboration with Accounts Payable

• Maintain and update the capital invoice tracking file and related documentation

• Monitor project approvals using internal systems

• Assist Engineering staff with project documentation and transactional follow-ups

• Coordinate communications between Engineering, plant personnel, vendors, and Finance teams when needed

Qualifications

• Experience creating or processing purchase orders required

• Basic financial or accounting understanding (AP, invoicing, or project cost tracking)

• Proficiency in Microsoft Excel, Outlook, and Teams

• Strong organizational skills and attention to detail

• Ability to coordinate tasks across multiple teams and systems

Physical Setting

• Job Setting: Hybrid setting after completing training

This job summary is intended to be brief and does not list all the duties for this position. Nothing in this job description should be construed as an express or implied contract of employment. Foremost Farms USA is an at-will employer, which means that either party is free to terminate the employment relationship at any time, without any advanced notice, for any reason or no reason.

Equal Opportunity Employer

Minorities/Females/Veterans/Disabled are encouraged to apply.

At Foremost Farms USA, we believe that employee diversity brings strength to our organization. We are committed to providing equal employment opportunity to all individuals regardless of their race, creed, color, religion, sex, age, national origin, disabilities, veteran status, marital status, sexual orientation, military status, genetic information, or any other characteristic protected by state or federal law.

Successful completion of pre-employment screening is required, which could include a drug test, background check, and other verifications or assessments to be sure you will be able to succeed in your position.

Are you ready to Be Foremost?

Apply today at www.foremostfarms.com