Accounts Payable Accountant

Position Summary: The Accounts Payable Accountant is responsible for processing invoices, payments, and account reconciliations accurately and on time. This position ensures all payments follow Salvation Army policies, maintains organized financial records, and supports monthly closing and audit activities. The role requires attention to detail, accuracy, and the ability to work independently while supporting the overall efficiency of the accounting department.

Essential Responsibilities:

Invoice Processing & Coding:

• Receive, review, and process a high volume of vendor invoices.
• Verify correct GL account coding, cost center allocation, and adherence to company policies.
• Resolve discrepancies with internal departments and vendors.

Payments & Vendor Management:

• Prepare weekly and adhoc check runs, ACH payments, and wire transfers.
• Maintain vendor records, W9 information, and compliance documentation.
• Respond to vendor inquiries and address payment issues promptly.
• Reconcile vendor statements and ensure aged payables are current.

Reconciliations & Reporting

• Reconcile AP subledger to the general ledger.
• Assist with monthend, quarterend, and yearend close activities.
• Support accruals and prepare AP-related journal entries.
• Provide AP aging reports and other analyses as needed.

Compliance & Process Improvement

• Ensure adherence to internal controls and accounting policies.
• Maintain organized and accurate AP files for audits.
• Identify opportunities for process efficiencies and automation.
• Support implementation of AP systems, workflow tools, or ERP enhancements.

Qualifications:

Education/Experience:

• High School diploma or equivalent with beginning level college courses in accounting or related field.
• A minimum of four (4) years' accounts payable and accounts receivable experience in a computerized accounting environment.
• Experience in a nonprofit or faith-based organization is preferred

Skills, Knowledge & Abilities:

Abilities:

• Ability to manage multiple tasks and meet deadlines
• Ability to work with confidential material
• Excellent communication and interpersonal skills
• Takes ownership of tasks and drives projects to completion with limited direction

Computer Skills:

• Proficient in Microsoft Office 365
• Advanced Microsoft Excel
• Willingness to learn new software as needed

Certificates and Licenses:

• Complete Safe From Harm training, and keep current as needed
• Must have and maintain a current valid driver's license and pass the Salvation Army Motor Vehicle Record check (MVR)