New

Billing/Accounting Specialist

Vaco
$65,000.00 - $70,000.00 / yr
United States, Ohio, Cincinnati
Mar 06, 2026
Vaco is hiring for a Billing/Accounting Specialist for the Cincinnati, OH area. This is a direct hire opportunity - salary: $60-$70K Responsibilities: Distribute monthly pre-bills to attorneys for review and edits. Perform pre-bill edits such as: hours, rates, amounts, narratives, discounts, write-downs, write-offs, write-ups, cost adjustments, transfers, address changes, bill format changes, etc. Review bills and edits for accuracy before finalizing client invoices. Obtain approval from Billing Committee chairperson for bill adjustments in excess of firm thresholds. Apply advance funds or trust funds to bills, when applicable. Facilitate electronic billing. Maintain accurate and complete documentation of billing changes for audit trail. Assist with trust fund accounts in accordance with firm policies and procedures, including recording trust account deposits and facilitating disbursements. Assist with outgoing trust account wire requests. Obtain required wire documentation from attorney and client, complete wire verification form, and initiate wire. Prepare ad hoc billing reports upon request from billing attorney. Monitor and follow-up on items such as delinquent aged work in process (WIP), aged trust funds, aged advance funds, etc. Facilitate month-end billing close procedures. Communicate with billing attorneys and legal assistants regarding billing matters. Receive, and sometimes initiate, client calls regarding bill inquiries and client credit card payments. Assist with maintaining and updating timekeeper billing rate schedules. Meet with and explain billing processes and procedures to new attorneys, when applicable. Monitor time entry compliance, ensuring all billable hours are entered timely and in accordance with firm policies. Communicate and maintain close working relationship with all accounting department personnel. Attend Billing Committee meetings. Perform additional duties as assigned. Education Bachelor's degree in accounting, Finance, or related field preferred Experience Prefer 3 or more years of billing, bookkeeping, or accounting experience in a law firm or professional services environment. Vaco by Highspring values a diverse workplace and strongly encourages women, people of color, LGBTQ+ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply. EEO Notice Vaco by Highspring is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law. Vaco by Highspring and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals. As part of this commitment, Vaco by Highspring and its parents, affiliates, and subsidiaries will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact HR@vaco.com . Vaco by Highspring also wants all applicants to know their rights that workplace discrimination is illegal. By submitting to this position, you agree that you will be giving Vaco by Highspring the exclusive right to present your as a candidate for the foregoing employment opportunity. You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications. You also agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco by Highspring about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application. In exchange, Vaco by Highspring agrees to exercise reasonable efforts to represent you through all solicitation, job screening and resume dispersal. Privacy Notice Vaco by Highspring and its parents, affiliates, and subsidiaries ("we," "our," or "Vaco by Highspring") respects your privacy and are committed to providing transparent notice of our policies. California residents may access Vaco by Highspring HR Notice at Collection for California Applicants and Employees here. Virginia residents may access our state specific policies here. Residents of all other states may access our policies here. Canadian residents may access our policies in English here and in French here. Residents of countries governed by GDPR may access our policies here. Pay Transparency Notice Determining compensation for this role (and others) at Vaco by Highspring depends upon a wide array of factors including but not limited to: the individual's skill sets, experience and training; licensure and certification requirements; office location and other geographic considerations; other business and organizational needs. With that said, as required by local law, Vaco by Highspring believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure. The individual may also be eligible for discretionary bonuses.