New

Senior Scheduler, Joint Center

Newton-Wellesley Hospital
United States, Massachusetts, Newton
2000 Washington Street (Show on map)
Mar 07, 2026
Summary Under direction, receives incoming communication and online requests from both patients and referring providers interested in accessing care. Performs patient registration and scheduling processes, which may involve more complex cases. Ensures that patients, referring providers, and other customers receive timely, efficient, and high-quality service. Essential Functions - Coordinates registration and scheduling for new patient appointments. - Documents all patient demographic, medical, financial, and referral information into the computer in strict compliance with established department procedures for the purpose of getting a hospital registration number and scheduling of an appointment. - Answers telephone, triages calls, and takes accurate and detailed messages using professional and courteous customer service techniques. - Provides basic information and instructions to patients regarding the practice and Hospitals across the enterprise. - Obtains all patient information required by the providers prior to an appointment. Ensures that medical records are available to all healthcare providers. - Completely and accurately transcribes call, referral and scheduling information in multiple systems. - Provides excellent customer service to both internal and external customers of the Mass General Brigham Hospitals and ambulatory practices; supports ongoing communication and provides service recovery when needed with patients and referring physicians. - Works to ensure all the BWH expectations are met by scheduling referral appointments and radiology orders. - Maintains confidentiality and privacy consistent with HIPAA guidelines. Education High School Diploma or Equivalent required Can this role accept experience in lieu of a degree? No Experience 2-3 years Related work experience in a medical office or health care setting required 2-3 years' experience working with Epic preferred Knowledge, Skills and Abilities Basic computer skills, including demonstrated ability to effectively use of Microsoft Outlook, Excel and general data entry concepts and search functionality. Excellent customer service skills. Strong communication, interpersonal and team skills. Ability to exercise judgment in dealing with sensitive, confidential information. Detail-oriented with the ability to enter information accurately on paper and into electronic systems. Ability to handle a high volume of calls and work in a fast-paced environment. Requires the ability to translate the request of the patient or referring office into the appropriate action - appointment scheduling or cancelling, message to the provider, update insurance or demographic information - using the tools and protocols available. Requires an in-depth knowledge of the referral triage processes and knowledge of insurance stipulations that may affect appointment scheduling. This is an excellent opportunity for someone who thrives in a structured, behindthescenes role and enjoys coordinating complex workflows in a fastpaced clinical environment. This role is an essential part of a team dedicated to delivering exceptional patient care! Newton-Wellesley Hospital is an Equal Opportunity Employer. By embracing diverse skills, perspectives and ideas, we choose to lead. All qualified applicants will receive consideration for employment without regard to race, color, religious creed, national origin, sex, age, gender identity, disability, sexual orientation, military service, genetic information, and/or other status protected under law. We will ensure that all individuals with a disability are provided a reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment.