Associate Executive Assistant

Imagine being part of a company where your growth is valued and your journey is supported. Imagine yourself at Langley Federal Credit Union, where we're dedicated to shaping a meaningful path together. You belong at Langley.

Langley Federal Credit Union is one of the 100 largest credit unions in the United States, with over $5B in assets and over 400,000 members. We are constantly growing and have recently expanded to neighboring states and other parts of Virginia.

Langley is committed to being the best place you will ever work, and it all begins with our comprehensive employee benefits package, which includes affordable medical, dental, and vision plans in addition to:

Investing in You:

• Educational Assistance, encompassing books, lab fees, registration costs, and more.
• Support for Student Loan Repayment.
• Abundant Career Growth Opportunities.

Time Off That Matters:

• Generous Paid Vacation that starts accumulating from day one, progressively increasing with every five years of service, up to a maximum cap.
• Celebrate 13 Paid Holidays, including your birthday and the day following Thanksgiving; enjoy Floating Holidays too!
• Paid Sick Time for all team members.

Financial Security:

• Highly competitive 401K plan featuring a 6% company match, with immediate vesting with a ROTH IRA option.
• Company-covered short- and long-term disability insurance.
• Complimentary Life Insurance and the choice of additional Voluntary Life Insurance.
• Flexible Health Care and Dependent Care benefits.

Job Summary:

Provides shared, enterprise-level administrative support to the Executive Team, including the President/CEO and the Executive Assistant to the President/CEO, and provides administrative support to the Langley for Families Foundation and Human Resources as assigned. This role supports enterprise operations rather than individual executives and operates within a clearly defined priority structure, with work assigned by the Executive Assistant to the President/CEO taking precedence over all other responsibilities. The Associate Executive Assistant applies sound judgment, strong organizational skills, and professional discretion in the execution of duties. Other duties may be assigned as business needs require.

Essential Functions, Duties, and Responsibilities:

Executive Team Support (Primary Responsibility)

• Manages administrative intake through established channels and prioritizes requests appropriately and transparently.
• Provides shared administrative support for enterprise-related Executive Team work.
• Schedules meetings; coordinates meeting and event logistics; and prepares standard materials and agendas as required.
• Supports Executive Team meetings, off-sites, and organizational events through logistical coordination, excluding travel management.
• Reports expenses associated with shared executive events and enterprise activities.
• Formats documents and presentations using approved templates and standards.

Langley for Families Foundation Support (Secondary Responsibility)

• Provides administrative support to the Foundation Director.
• Attends Foundation meetings as needed and prepares meeting notes and draft minutes.
• Coordinates scheduling, materials, and routine administrative tasks for the Foundation.
• Identifies and suggests process improvements to support efficiency.

Human Resources Support (As Capacity Allows)

• Provides administrative support to the Human Resources division as capacity allows.
• Supports internal events and programs through scheduling, materials preparation, and coordination.

Scope and Role Boundaries:

This role provides shared, enterprise-level administrative support, with responsibilities focused on coordination, scheduling, materials preparation, and logistical support. Individual executive calendar and inbox management, travel coordination, personal administrative support, and individual expense submissions are outside the scope of this role.

Qualifications:

• High school diploma or equivalent required; associate's degree preferred.
• Minimum of two years of experience providing administrative support to senior management.
• Advanced proficiency in Microsoft Office applications, including Outlook, PowerPoint, Excel, and Word.

Our Keys to Success:

• Service Champion - Adopts a service orientation, building trusting relationships and delivering value for associates, members, and communities.
• Langley Ambassador - Demonstrates a passion for Langley's vision, encouraging diversity, equity, and inclusion while considering Langley's values when making decisions and taking accountability for delivering results.
• Agile in Action - Adapts to changes in the business, demonstrating innovation to improve Langley and advance the business into the future.
• Team Driven - Collaborates across Langley, communicating transparently and prioritizing a team-based approach that delivers optimal outcomes for associates, members, and communities.
• Continuous Learner - Maintains an understanding of Langley's business and how value is delivered to members and actively pursues opportunities to grow oneself and strengthen the organization.

Physical Requirements:

The physical demands described here must be met by an employee to successfully perform this position's essential functions, duties, and responsibilities. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions. While performing the duties of this Job, the employee is frequently required to sit, use hands to finger, handle, or reach with hands and arms, feel, and talk or hear. The employee is occasionally required to stand and walk. Specific vision requirements for the job include close vision (at 20 inches or less). Lifting up to 20 lbs. may be required in this role.

Working Conditions:

The work environment characteristics described here represent those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions. Work is generally performed in a climate-controlled office environment where the noise level is typically quiet to moderate. Occasional local travel may be required; the ability to meet these requirements is essential to the role, with or without reasonable accommodation.

This job description is not designed to cover or contain a comprehensive listing of functions, duties, or responsibilities required by the employee. Functions, duties, and responsibilities may change, or new ones may be assigned at any time, with or without notice.