Senior Administrative Assistant

Join an exciting growing group in leading, managing and supporting office administrative functions and associated staff in the day to day operations of an engineering office.

NV5 is a provider of engineering and consulting services to public and private sector clients, delivering solutions through six business verticals: Testing, Inspection & Consulting; Infrastructure; Utility Services; Environmental Health Sciences; Buildings & Program Management; and Geospatial Technology. With offices nationwide and abroad, NV5 helps clients plan, design, build, test, certify, and operate projects that improve the communities where we live and work.

As engineers, architects, construction/program managers, environmental professionals and beyond, we play a significant role in shaping our communities through the services we provide. We are looking for passionate, driven individuals to join our team focused on Delivering Solutions and Improving Lives.

Manage adminstrative support staff to create team that efficiently and effectively responds to overall office needs
• Organize and maintain filing systems, take notes at meetings, set-up for meetings, conference calls, and all administrative duties.
• Perform general clerical duties to include but not limited to: photocopying, faxing, mailing, and filing.
• Manage/coordinate calendar, schedules, travel arrangements, incoming/outgoing correspondence, meeting minutes. Coordinate and arrange department lunch and learn sessions.
• Perform department library maintenance.
• Assist in application for and maintenance of Professional Licenses.
• Create department binders for team members.
• Organize and maintain paper and electronic files including archival documents.
• Maintain and distribute department staff weekly schedules.
• Support staff in assigned project based work.
• Update team members on delegated tasks to ensure progress deadlines are maintained.
• Will be handling and secure project/time sensitive and confidential materials.
• Assemble and compile reports and correspondence for distribution to appropriate client or entities.
• Prepare outgoing mail and correspondence including Federal Express, email, Golden State Overnight and faxes.
• Field incoming phone calls for department. Director and/or Project Managers. Will have extensive client contact with middle and high level managers and private entities.
• Coordinate department sessions and maintain skill evaluation spreadsheet.
• Assist with ordering and maintaining department office supplies.
• Answer telephones and route visitors and/or calls to appropriate people.
• Project a professional company image through in-person and phone interaction.
• Coordinate and manage the functions of Accounting, Human Resources, Business Development and office administration ( including but not limited to: assisting Director/Discipline Manager with employee reviews, termination, acclimating new hires into the culture, assist with new- hire paperwork, basic network training, reviewing and approving local AP invoices
• Perform weekly office inspections and schedule maintenance as necessary.
• Any other job duties as assigned.

• High school diploma or GED; at least 5 years of experience that is directly related to the administrative duties and responsibilities specified.
• Strong organizational skills, including the ability to prioritize, multi-task, and work effectively/efficiently independently or with minimal supervision.

The pay range for this California position is $25.00- $36.00 per hour. This information is provided per California Senate Bill 1162.Restricted stock units may be provided as part of the compensation package, in addition to a full range of medical, financial, and/or other benefits, dependent on the position offered. Base pay information is based on market location and level of experience. Applicants should apply via the NV5 careers site.

NV5 offers a competitive compensation and benefits package including medical, dental, life insurance, PTO, 401(k) and professional development/advancement opportunities.

NV5 provides equal employment opportunities (EEO) to all applicants for employment without regard to race, color, religion, gender, sexual orientation, gender identity or expression, creed, citizenship status, ancestry, pregnancy, childbirth or related medical conditions, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws. NV5 complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including, but not limited to, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.