New

Administration - Executive Administrative Assistant

Spectraforce Technologies
United States, New Jersey, Secaucus
Jan 20, 2026
Job Title: Administration - Executive Administrative Assistant Duration: 1+ months Location: Secaucus NJ 07094 Shift/Time Zone: 9a-5p Summary Perform administrative duties to support Director and/or large staff Duties/Responsibilities Answering telephone calls and greeting visitors. Determine which requests need to be handled by supervisor or team member Schedule meetings, appointments and maintain calendars Arrange and prepare materials for staff and other meetings Take notes and minutes in meetings Prepare communications and documents, such as memos, emails , invoices and other correspondence Research and book travel arrangements for staff members Complete expense reports Respond to procedural requests Create and maintain a filing system Process and distribute incoming email Generate and analyze reports, if applicable Perform other duties as assigned to meet the business needs or customer requirements This is not an exhaustive list of all duties and responsibilities, but rather a general description of work performed by the position. Required Work Experience 2-4 years administrative experience Skills Excellent interpersonal and communication skills (oral and written) necessary to effectively interact with customers and co-workers Intermediate to advanced computer skills (Word, Excel, PowerPoint) Ability to multi-task and work in a fast-paced environment Qualifications HS Diploma or Equivalent - Required Bachelor's Degree - Business or related field - Preferred Additional Job Details: 3 days in office per week