Administrative Assistant

Keep the Office Moving: Administrative Assistant (Contract Opportunity)

A globally recognized financial services organization is seeking a highly professional Administrative Assistant to support fast-paced teams in a collaborative, high-standards environment. This contract role is ideal for a detail-oriented administrative professional who thrives on organization, discretion, and supporting senior leaders while managing multiple priorities with confidence.

Hours & Pay

• Pay Rate: $29.00 per hour
• Contract Duration: 6 months

What You'll Do

• Provide administrative support in a team-oriented environment, offering flexibility to support multiple teams as needed.
• Coordinate domestic and international travel arrangements and process a high volume of expense reports and invoices accurately and compliantly.
• Arrange internal and client meetings both on and off campus, including booking conference rooms, coordinating catering, registering guests, and organizing materials.
• Manage complex calendars across multiple time zones, prioritizing meeting requests and coordinating phone and video conference calls.
• Perform general administrative tasks such as invoice submissions, time entry, copying, scanning, filing, mailing, archiving, and ad hoc project support.
• Answer incoming phone calls and take detailed, accurate messages while interacting professionally with senior business leaders and clients.
• Handle highly confidential and sensitive client information with the utmost discretion.
• Act as an integral member of the administrative support team, maintaining awareness of current priorities and support needs.
• Adhere to compliance regulations and obtain required approvals as necessary.

What You Bring

• Excellent judgment and discretion when handling confidential and highly sensitive information.
• Strong interpersonal skills with the ability to collaborate effectively with assistant teams locally and globally.
• Ability to remain calm under pressure while managing multiple tasks in a fast-paced environment.
• Exceptional written and verbal communication skills with a consistently professional presence.
• Provides remote support to executives and team members across multiple locations.
• Strong organizational skills and extreme attention to detail, with the ability to prioritize effectively.
• Self-starter mentality with strong anticipation and follow-up skills.
• Proactive problem-solving abilities and independent thinking.
• High degree of integrity, professionalism, and diplomacy.
• Proficiency in MS Word, Excel, PowerPoint, Outlook, and Zoom.
• Familiarity with expense platforms such as SAP Concur.
• Positive attitude and a supportive, team-focused approach.

Benefits & Perks

This opportunity offers weekly pay and a comprehensive benefits package that includes medical, dental, vision, and life insurance coverage, a 401(k) retirement plan, short-term disability benefits, employee discounts, and additional offerings designed to support your well-being throughout the contract assignment.

Take the Next Step

If you're an experienced Administrative Assistant who values professionalism, discretion, and supporting high-level teams in a dynamic environment, click Apply Now to be considered for this contract opportunity.

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Advantage xPO is an equal opportunity employer. All applicants will receive consideration without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status, or any other legally protected status. Advantage xPO offers reasonable accommodations for qualified individuals with disabilities; contact your local branch for inquiries. Advantage xPO is an E-Verify employer. See our Privacy Notice for Candidates and Employees/Contractors at https://smgroupna.com/privacy-notice-for-candidates-and-employees-contractors. By applying, you consent to receive AI-generated and non-AI-generated calls, texts, or emails from Staffmark Group, its affiliates, and partners. Frequency varies and message/data rates may apply. Reply STOP to cancel or HELP for help.