Property and Fleet Specialist 04047 NWD

Location: Piketon, Ohio
Title: Property and Fleet Specialist
Schedule (FT/PT): Regular Full Time
Travel Required: No
Government Clearance: Ability to Obtain

North Wind Dynamics, LLC is an Alaska Native-owned Small Disadvantaged Business, specializing in infrastructure support services and facilities maintenance, base operating services, waste management, radiological services, security control, force protection, environmental services, janitorial services, professional, administrative, and management services.


POSITION PURPOSE:
The Property and Fleet Specialist position is responsible for the duties related to supporting and maintaining the site wide Real and Personal Property Management Program, and the support of Fleet Management roles. The Real and Personal Property Management Program includes maintaining numerous local and web-based automated databases, initiating and operating an Excess Property Disposition Program, supporting or authoring several annually required reports or reviews, and ensuring compliance with programmatic property management policies, procedures, and practices. Assists with the Facilities Information Management System (FIMS) database and is integral for the integration, system development, and the reliability of the system. Prepare budgets and reports as required. Demonstrates a personal commitment to safety and quality.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

• Maintains and tracks the usage of all DOE property on site per NWD's contractual agreements.
• Collaborate with other site contractors to collect the necessary data, meet data calls, and adhere to reporting timelines associated with DOE's reporting requirements.
• Support performance, in collaboration with DOE and other site contractors, the annual FIMS data validation and any associated corrective actions.
• Ensure FIMS data remains complete and current throughout the real property asset's lifecycle.
• Populates data records and maintains data integrity for automated property databases including, but not limited to:
  • Facilities Information Management System (FIMS)
  • Property Asset Management (SUNFLOWER)
  • Condition Assessment Information System (CAIS)
  • Property Information and Data System (PIDS)
  • GSA Fleet
  • Federal Automotive Statistical Tool (FAST)
• Uses the required automated systems or manual databases to develop reports for the U.S. Department of Energy (DOE), General Services Administration (GSA), and other site property information customers.
• Document maintenance costs (annual, deferred, required) and other data elements at the asset level using the Contractor Maintenance Management System (i.e.. SOMAX) data
• Ensures compliance with DOE requirements for fulfilment of the role (i.e., DOE O 430.1C, etc.)
• Understands and differentiates between various types and classes of property such as real, personal, capital, non-capital, accountable, non-accountable, and excess.
• Contributes to effective planning of property acquisition, usage, and disposition projects by using an understanding of knowledge of the inventories of property on site.
• Maintains and operates an excess personal property disposition system. Including property identification, and assessment, coordinating for potential re-use by other federal agencies and others, and when necessary direct disposition by sales, gifting or other means.
• Supports the day-to-day operation of the GSA leased and government-owned vehicles.
• As directed, serves as a direct contact to GSA for fleet information regarding vehicle replacements and needs.
• Supports the vehicle tracking and reporting requirements to DOE, DOE Environmental Management (EM), and GSA.
• Coordinates daily site vehicle operations, preventative maintenance, vehicle repairs and issues to ensure fleet is maintained in a safe, operable condition.
• Ensures end of the month mileage information and tag verifications are made when required.
• Coordinates Health Physics (HP) surveys prior to loan, transfer, or disposal of all property and vehicles before leaving site.
• Oversees the daily maintenance and accuracy of data entered in the property database.
• Develops inventory plans and strategies, as required.
• Coordinates, supervises and/or conducts inventories.
• Establishes/coordinates storage and disposition of "Excess DOE Property."
• Serves as a point of contact for Property Custodians.
• As assigned, supports the maintenance of a site-consistent overall High-Risk Property and Export Control Information system and program.
• Maintains a safe working environment. Demonstrates awareness and implementation of applicable environmental, safety, and health (ES&H) requirements while also alerting co-workers of such requirements as needed.
• Demonstrates ability to get along with coworkers, customers and visitors.
• Demonstrates a personal commitment to safety and quality.
• Performs other duties as assigned.

Safety Responsibilities

• Keeps work area in order and free of hazards.
• Performs work within the controls identified and stops work when an unsafe work condition exists.
• Participates in safety programs and initiatives.
• Reports all injuries.
• Participates in work planning so that hazards are identified and appropriate corrective actions are taken.

MINIMUM QUALIFICATIONS:
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Education and Experience

• Bachelor's degree in business or technical field
• Certification as a Professional Property Specialist (CPPS) is desired; or ability to obtain certification
• Previous experience in the maintenance and implementation of FIMS and other property management systems along with facility management operations is desired.
• Proven experience in managing databases/data and ensuring data accuracy
• Previous work experience may be substituted for educational requirements.

Skills and Abilities
Language Skills

• Ability to read and interpret documents such as operating and maintenance instruction manuals, procedure manuals and blueprints.
• Ability to write routine and non-routine reports and correspondence.

Communication Skills

• Ability to speak effectively before groups of customers or employees.
• Must have good verbal and written communication skills.

Reasoning Ability

• Ability to define problems, collect data, establish facts and draw valid conclusions.
• Ability to interpret a variety of instructions and deal with abstract and concrete variables.

Other Skills/Abilities

• Ability to operate an office copier, fax, telephone, and computer are required.
• Strong experience in Microsoft Office applications
• Must have good computer skills.

Special Requirements:

• Must be able to obtain and maintain a DOE "L" clearance.

PHYSICAL DEMANDS:

• While performing the duties of this job, the employee is regularly required to talk or hear. The employee is required to sit for majority of the day. The employee is frequently required to stand, walk, reach with hands and arms, climb or balance, stoop, kneel, crouch or crawl, and drive.
• Must frequently lift and/or move up to 25 pounds and occasionally lift and/or move up to 50 pounds.
• Specific vision abilities required by this job include close vision, depth perception and the ability to adjust focus.
• Manual dexterity abilities required include operating machinery and equipment.

WORKING ENVIRONMENT:

• Works mainly in a typical office environment. The noise level in the work environment is usually quiet.
• May occasionally work in other environments, including outside where noise levels and weather conditions may vary.

North Wind offers a competitive pay and benefits package to include health, life, and disability insurance benefits, 401(k) with company match, generous paid leave and tuition reimbursement for eligible employees. As a company, we are committed to employee wellness, professional development, and work-life balance. We value safety, reliability, and commitment to our people! For more information about our benefits or hiring philosophy, visit the North Wind Career Opportunities Page.

Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions. The nature of those accommodations will be determined on a case-by-case basis. If you are an individual with a disability and require a reasonable accommodation to complete any part of the application process, or are limited in the ability or unable to access or use this online application process and need an alternative method for applying, you may contact our Helpline +1.208.528.8718 or use the Request for Reasonable Accommodation form to get assistance.

North Wind is an Equal Employment Opportunity (EEO) employer and welcomes all qualified applicants. Applicants will receive fair and impartial consideration without regard to race, sex, color, religion, national origin, age, disability, veteran status, genetic data, religion, or other legally protected status. All qualified applicants will receive consideration for employment without regard to their protected veteran status and will not be discriminated against on the basis of disability.

Proof of citizenship will be required as a condition of employment.

Candidates may be required to obtain and hold a Secret or Higher US Government Clearance.