Administrative Secretary 1

City of Renton
$68,928.00 - $84,012.00 Annually
medical insurance, dental insurance, life insurance, vision insurance, child care, vacation time, paid holidays, sick time, long term disability, retirement plan
United States, Washington, Renton
1055 South Grady Way (Show on map)
Jan 17, 2026
Job Description The City of Renton is currently recruiting for an experienced office professional to join our dynamic city and play a critical role in achieving the City's mission, vision and goals. As Administrative Secretary 1, you will support a team within one of the City departments in a variety of ways and coordinate with Department Administrators, Directors, Managers, and teams throughout the city in addition to regular interactions with external customers. A successful candidate will possess strong communication, customer service, and problem-solving skills, along with the ability to take initiative and have good judgement. Additionally, being organized with an attention to detail is important, as the role requires multi-tasking and the ability to shift focus to meet deadlines. This recruitment is to fill two existing vacancies. One existing vacancy in the Community & Economic Department (in the Economic Development division) and one existing vacancy in the Parks & Recreation department. This recruitment will also establish an eligibility list that may be used to fill other department Administrative Secretary 1 vacancies that may occur within the next 6 months. 2026 Annual Salary Range: $68,928 - $84,012 Telework Program The City of Renton supports workers performing in a hybrid capacity (partial telework up to 2 day and in-office minimum of 3 days) where job responsibilities can be performed remotely. This position may be eligible for a telework arrangement, working certain days/times remotely, based on the operational needs of the City and specific Department. Regardless of job title or telework arrangement, City of Renton employees must reside in Washington State and within a reasonable distance to their worksite to respond to workplace reporting requirements. Working for the City of Renton comes with an excellent benefits package, including: Deferred compensation with the City contributing 3% of the employee's salary. VEBA Plan with the City contributing 1% of the employee salary. Medical, dental, vision and life insurance at affordable rates. Paid leave for vacation, sick, eleven holidays and two "personal" holidays a year. State of Washington Department of Retirement Systems Public Employee Retirement System (PERS) plan enrollment. *Minimum Requirements* EDUCATION, EXPERIENCE, AND LICENSE REQUIREMENTS: Minimum 3 years of increasingly responsible administrative support experience. May require valid drivers' license. Successful passing of a required background check. Passing of a driving record check may be required. National fingerprint-based records check may be required. Credit check may be required. ESSENTIAL FUNCTIONS: Plan and perform complex administrative office coordination; relieve supervisor of technical, clerical, and administrative duties. Create, prepare, process, and track a variety of contracts, correspondence, memos, reports, and other materials; edit and proofread documents for proper grammar and formatting standards. May process high volume of invoices and payments. Provide a variety of administrative support to include coordinating mailings, following up with impacted public and other business partners, processing applications and paperwork, and responding to inquiries. Maintain information on a variety of databases, systems, displays and websites; provide reports as needed. Answer telephones and emails; provide information and assistance to City staff and the public; take messages or refer calls to appropriate staff member, other City department, or public agencies. Organize and coordinate office functions, activities, and communications; assure efficient workflow and office operations. Maintain complex and comprehensive financial records and files pertaining to departmental expenditures, budget balances, investments, payroll, and operations; prepare status reports, charts, and graphs as requested. Prepare a variety of financial and narrative reports, records, and documentation as necessary. Assist in budget projection, preparation, appropriation, and control. Assist with the processing of grant applications and maintain records of applications and other program information. Operate a variety of business and office machines including, but not limited to, computers, applicable software, copiers, and calculator. Assist with development of new and improved systems and procedures because of new policies or directives or routine research and analysis; assist with implementation after securing approval. Provide excellent internal and external customer service; greet visitors, ascertain nature of business, and direct visitors to appropriate person. Train, schedule, and assign duties to clerical staff if appropriate; may supervise and evaluate the performance of assigned personnel; facilitate the accurate flow of information and work assignments. Attend a variety of meetings including staff, board, commission, and committee meetings and prepare meeting minutes as assigned. Attend and provide backup coverage as needed at city council meetings. May arrange travel schedule and reservations for staff. Assist in conducting a variety of studies involving programs, systems, operations, special needs, issues, or activities of an assigned department; research, analyze, and prepare recommendations or conclusions on assigned projects. Prepare and coordinate purchase of office supplies, equipment, and other expenditures. Provide staff support and administrative assistance to boards, commissions, and committees; prepare reports, agendas, correspondence, meeting minutes, and other materials as appropriate and according to decisions and approved actions. Prepare information on a variety of topics for dissemination to the public through the media, presentations, community meetings, and City literature; coordinate efforts with City departments, government agencies, and vendors. Participate on a variety of City committees, study groups, and task forces. Develop and prepare specifications for departmental projects, contracts, purchases, and equipment; research, prepare, and administer grants. Assist with public records requests under the direction of supervisor. Contribute to an environment of teamwork and respect. Foster a culture of equity and inclusion by recognizing the diverse needs and perspectives of groups and individuals. Participate in and help provide cross-training in processes as directed by management to ensure a well-rounded team for coverage purposes. Remain current with relevant technological advancements as it relates to field. Maintain regular, reliable, and punctual attendance. Perform other duties as assigned. May be assigned to support City priorities during emergencies. For a complete job description click here PHYSICAL DEMANDS: Move throughout City facilities and buildings. Some positions may require driving to offsite locations to perform essential functions. Operate a computer and other office equipment. Communicate with City employees and residents. WORK ENVIRONMENT: Work is performed in an office environment. Noise level in the office is moderately quiet. Work evening and/or weekend hours as needed. Night meetings may be required. Approved reasonable accommodation requests will be made to enable individuals with disabilities to perform the essential functions of the job. Selection Procedure Please consider visiting the City of Renton's Career Center for more information about our hiring process, benefits and other useful information. The City of Renton embraces a diverse and inclusive workforce and prides itself on promoting collaboration and teamwork in a positive environment while providing high quality services to the community. For more information about the City of Renton, please visit the following website: Why Renton The City has adopted an anonymous application process that prevents hiring managers from seeing personal identifiers, including candidates' names, addresses, and other similar information. This eliminates the possibility of unintentional or implicit bias during the screening of applications. For that reason, you will not have the ability to attach any documents to your application, including a cover letter or resume. Please make sure to submit a complete, detailed, and updated job application. Accommodation: Individuals needing accommodation in the application, testing, or interview process may contact sjacobs@rentonwa.gov at least 2 days prior to the need. Communication from the City of Renton: We primarily communicate via e-mail during the application process. E-mails from rentonwa.gov and/or governmentjobs.com should be placed on your safe domain list to ensure you receive notifications in a timely manner. As a precaution, you may also want to check your junk e-mail folders. We also communicate via text and encourage you to sign up for text alerts when completing your job application. Recruitment Process: The screening process will include a review of minimum qualifications and applicants selected for an interview will be invited via email to self-schedule a time through the Government Jobs account. Due to the anticipated high volume of applications, we will not be able to respond to individual requests regarding your application. You will be notified via email if you are not selected to move forward in the process. Background Checks: At minimum, this position will be subject to a standard criminal background check and professional reference check. This position may require driving and if it does it would be subject to a driving record check from the WA State Dept of Licensing (or other state equivalent). Driving records will be evaluated based on a points system depending on the infraction and severity. This position may be subject to a credit check, if the position handles cash or has access to specific sensitive financial information such as banking or social security information. This position may also requires accessing areas that contain Criminal Justice Information Systems (CJIS). For that reason, this position may be subject to a national fingerprint-based records check.