Administrative Professional/Project Assistant-Technical

Ramboll is a global architecture, engineering, and consultancy company. As a foundation-owned people company, founded in Denmark, we believe that the purpose of sustainable change is to create a thriving world for both nature and people. So, that's where we start - and how we work. Our history is rooted in a clear vision of how a responsible company should act and being open and curious is a cornerstone of our culture. Ramboll in the Americas has thousands of experts working across more than 70 offices. Ramboll experts deliver innovative solutions across Environment & Health, Water, Energy, and Planning & Urban Design.

Applicants must be currently authorized to work in the United States on a full-time basis. No sponsorship is available for this position.

Ramboll has an immediate opening for anAdministrative Professional/Project Assistant-Technical in its Los Angeles, CA office. The Administrative Assistant will be responsible for performing diverse administrative tasks in a fast paced, ever-changing environment.

Your new role

As our new Administrative Professional/Project Assistant-Technical, your typical responsibilities will include but are not limited to the following:

* Formatting and QCing of client deliverables;

* Production of client deliverables, technical reports;

* Organization and maintenance of project files;

* Create spreadsheets, enter and import data into MS Word documents;

* Compose letters and routine correspondence;

* Litigation support, indexing, converting documents using OCR;

* Preparation of marketing materials;

* Database entry of project files;

* Project file purging before archival;

* Provide Reception support;

* Invoice or statement reconciliation

* Teams Meetings & conference coordination, maintenance and setup;

* Employee and/or client meeting/event planning;

* Catering coordination;

* Office Facilities-Common areas stocking and maintenance;

* Security-Building and parking access coordination & maintenance with building Property

Manager;

* Availability to commute and provide support to West Offices on occasion, as needed;

* Recruiting support, candidate interview coordination;

* New employee onboarding;

* Coordinate travel arrangements; and

* Maintain Principal contacts and calendar

About you

Minimum 5 years' experience entry-level to senior level administrative support.

* BA/BS degree or equivalent preferred, but not required, can be substituted for years of experience

* Self-starter, quickly grasp issues, and attend to details while keeping the big picture in mind.

* Strong ability to Multi-task.

* Extremely organized and detail-oriented, knack for understanding procedures and logistics.

* Strong skills in time management, prioritizing tasks, and meeting critical deadlines.

Confidential* Professional, mature, polished.

* Excellent interpersonal and communication skills required.

Technical Skills

* Advanced Microsoft Word skills, including the use of styles.

* Proficient in Microsoft Excel, Outlook, PowerPoint.

* Proficient in Adobe Acrobat Professional.

* Compile data, prepare expense reports, design staff and office forms.

* The ability to work with calendars and resources in Outlook.

* Keen eye for detail and accuracy.

* Experienced in editing and proofreading lengthy documents with focus on format, spelling,

accuracy, sentence syntax/structure, and grammar.

* Accustomed to working with technical vocabularies from a variety of fields.

* Experienced in conducting Internet web searches and research projects.

Organization & Time Management Skills

* Produce quality work even when under extreme pressure and time constraints.

* Grasp complex situations and turn them into manageable tasks.

* Accustomed to re-prioritizing, as necessary, to accommodate changing projects and assignments.

* Familiar with handling of large data and document management systems.

* Comfortable working alone and collaborating in large and small teams to produce quality work.

* Coordinate assigned work with designated project guidelines.

* Demonstrate a positive approach to job challenges.

* Excellent problem-solver, quick learner and open attitude to diverse tasks.

* Proactive in thought and action.

Communication & Support Skills

* Accustomed to collaborating with clients, the legal community, regulatory agencies, real estate

entities, and others.

* Authored professional correspondence to clients and staff.

* Experienced at managing complex report preparation, multimedia presentations, and video conferencing.

* Preparation and scheduling of office activities, including travel arrangements, internal business

meetings, guest and client travel and accommodations, and business appointments.

* The ability to take ownership and work independently with minimal supervision and direction.

* Ability to take instruction from multiple sources and establish priorities.

* Must be self-motivated, multi-tasked, can meet deadlines, and work with all levels of technical

and administrative staff.

What we can offer you

• Interesting and diverse projects
• Generous Paid Time Off
• Excellent health and retirement benefits
• Investment in your development
• Leaders you can count on, guided by our Leadership Principles
• Appreciation for the unique person you are
• The long-term thinking of a foundation-owned company
• Inspiration from colleagues, clients, and projects

Ready to join us?

• Please submit your application with your up-to-date CV. We invite diversity in all its forms and encourage applicants from all groups to apply.
• Thank you for taking the time to apply! We look forward to receiving your application.

Where People Flourish

Our mission is to create sustainable societies where people and nature flourish. This means that a culture of inclusion is embedded in everything we do. Our people bring diverse backgrounds and experiences to the company, enabling us to deliver innovative and forward-thinking solutions to our clients. We also know how important it is to achieve the right balance of where, when, and how much you work. At Ramboll, we offer flexibility as part of our positive and inclusive approach to work. We are committed to equal employment opportunity, regardless of age, disability or medical condition, gender identity, marriage and domestic partnership, pregnancy and maternity, race, ancestry, or national origin, religion or belief, sex and sexual orientation, military service and veteran status, or any other protected characteristic. Ramboll wants to ensure opportunities are accessible to candidates with disabilities. So, please let us know if there are any changes we could make to the application process to make it more comfortable for you. You can contact us atjob.advert.accessibility@ramboll.comwith such requests.

Salary Transparency Statement

At Ramboll, your base pay is only part of your overall total compensation package. At the time of this posting, this role is likely to be compensated at an annual base salary between $54,349 and $67,936. Actual pay may be more or less than the posted range, depending on numerous factors, including experience, geographical location, internal equity, market conditions, education/training and skill level, and does not include bonuses, overtime, or other forms of compensation or benefits.