Executive Administrator to Leadership & Development [125] [126]

$60,000 a year. Full-time; Monday through Friday 8:30 am to 5pm

314 SW 9th Ave, Portland, OR 97205

Transform Lives, Transform Yourself:

Are you eager to be a part of the change and care that assists youth in our community? Do you have experience that can help support New Avenues mission to lift young people facing houselessness and provide them with the skills and resources to lead healthy, independent lives. New Avenues for Youth seeks a dedicated and compassionate Executive Administrator to Leadership & Development to join our team.

As an Executive Administrator to Leadership & Development, you'll be supporting staff serving as a consistent and intentional guide for youth navigating difficult paths. Your skills and experience will provide the assistance needed for these direct service staff to maximize their time engaging with the young people that we serve.

Join New Avenues and...

Make an Impact: Provide consistent administrative support to staff that in turn positively impacts the youth being served.

Thrive in a Supportive Team: Join a collaborative and inclusive environment where your contributions are celebrated.

Grow as a Professional: Receive ongoing training and mentorship.

Enjoy a Robust Benefits Package: We value your well-being and offer a robust benefits package that includes:

Full health, vision, and dental insurance at zero cost to the employee (with options to cover family members), to ensure your physical and mental health are prioritized.

Generous holiday, personal, and paid time off (PTO) allowances to support your work-life balance and personal needs. Roughly five weeks of available time in year one with an additional week added in year two.

Discounted gym memberships to encourage a healthy and active lifestyle.

Access to free counseling services to help you manage stress and maintain your emotional health.

Who You Are:

* A Skilled Administrative Partner: You bring strong administrative, organizational, and communication skills that help Executive Leadership and the Development & Communications Team operate efficiently. You understand how to prioritize, manage complex calendars, track details, and keep systems running smoothly in a fast-paced environment.

* A Reliable Advocate: You show up consistently and provide steady, proactive support to staff, board members, volunteers, donors, and community partners. You maintain professionalism and calm even when navigating competing priorities or sensitive situations.

* A Growth-Oriented Professional: You embrace learning-whether mastering new technology platforms, improving administrative workflows, strengthening your donor database skills, or supporting evolving agency needs. You adapt quickly and manage both short- and long-term tasks with clarity and care.

* Equity-Centered and Inclusive: You understand how systemic oppression impacts the youth and communities we serve, and you approach your work with humility, curiosity, and cultural responsiveness. You demonstrate confidentiality, discretion, and respect in every interaction.

What You'll Do:

* Provide Executive & Administrative Support:

o Manage complex scheduling and calendars for the Executive Director and Director of Development & Communications.

o Support daily administrative tasks including reception, phone and email management, clerical work, meeting coordination, supply ordering, and general office operations.

o Assist with special projects and research as assigned.

o Maintain confidentiality and handle sensitive information with professionalism.

* Support Board & Committee Operations:

o Prepare for board and committee meetings, including scheduling, agenda development, material preparation, logistics, attendance tracking, and meal coordination.

o Take and distribute accurate meeting minutes.

o Support the flow of communication with board members and key volunteers.

* Support Development & Communications Activities:

o Assist with stewardship activities, donor communications, and data entry.

o Greet visitors, donors, and volunteers in the Administrative Office and help connect them to appropriate staff or needs.

o Provide support during special events, volunteer activities, and in-kind donation coordination.

o Assist with basic website or social media tasks as needed.

* Ensure Smooth Office Operations:

o Manage agency-wide email and phone routing and maintain a welcoming front-office presence.

o Organize storage spaces and complete errands for event supplies, materials, and agency needs.

o Support departmental budget processes through basic data entry, Concur reconciliation, and credit card receipt tracking.

Qualifications:

* Two or more years of experience serving as an executive administrator support in a fast-paced, professional environment; nonprofit or executive-level support experience preferred.

* Strong organizational, communication, and interpersonal skills with high attention to detail.

* Proven ability to manage multiple tasks, prioritize effectively, and meet deadlines.

* Experience supporting meetings, preparing materials, and taking accurate minutes.

* Proficiency with Microsoft Office (Word, Excel, Outlook) and comfort learning new software platforms.

* Ability to work both independently and collaboratively and to communicate effectively with staff, volunteers, donors, and board members.

* Ability to maintain confidentiality, use sound judgment, and handle sensitive information with discretion.

* Commitment to equity, inclusion, and working collaboratively across lines of difference.

Apply Today:

If you're ready to use your desire to ignite hope and inspire change, we encourage you to apply today by simply clicking on the 'Apply for Job' button at the bottom of this screen and attach your resume and cover letter.

New Avenues for Youth is an Equal Opportunity Employer.