Capital Markets Associate

Capital Markets Associate

Overview

The Capital Markets Associate and Investor Relations role is a pivotal position responsible for supporting capital raising, investor relations, debt capital management, asset sales, and operational processes related to fund and asset management. This role demands exceptional organizational skills, meticulous attention to detail, and the ability to manage multiple priorities in a dynamic, fast-paced environment. The associate will collaborate with internal teams (e.g., Legal, Accounting, Asset Management, Development, Operations) and external stakeholders (e.g., investors, lenders, brokers) to ensure seamless execution of capital markets activities and compliance with regulatory requirements.

Key Responsibilities

Equity Capital Management & Investor Relations

• Investor Marketing and Communications:




• Prepare, review, and update investor marketing materials, including fund presentations, track records, due diligence questionnaires (DDQs), etc.
• Review and distribute quarterly and annual investor updates, financial reports, and executive summaries, ensuring accuracy and alignment with branding standards.
• Support quarterly investor letter initiatives with timely and professional content.




• Investor Relations Support:




• Process subscription documents during capital raises, ensuring timely and compliant execution.
• Support the issuance of K-1 tax forms and other investor-related documentation.
• Facilitate assignment transfers, ensuring proper documentation and regulatory compliance.
• Address investor inquiries, including contact updates, audit confirmations, and ad hoc requests.




• Capital Markets Operations:




• Assist in capital call and distribution processes, ensuring accuracy and timeliness.
• Process Blue Sky filings and ensure compliance with state securities regulations.
• Maintain and update the Hillpointe Investor Portal and CRM system with accurate investor data and interactions.




• Data Management and Reporting:




• Maintain and update DDQ trackers, dashboards, KPI reports, and other capital markets deliverables.
• Monitor fund performance metrics and prepare reports for internal and external stakeholders.

Debt Capital Management

• Loan Servicing and Compliance:




• Manage servicing of existing loans, including ongoing compliance, reporting requirements, and covenant monitoring.
• Track and monitor key dates in loan documents (e.g., rate step-downs, reserve releases, contingent liability expirations, etc).
• Coordinate with Accounting on loan-related payments, reserves, escrows, and reconciliation of lender statements.
• Respond to lender requests for financial and operating information in a timely manner.




• Process Coordination:




• Coordinate site inspections, required repairs, maintenance, and other lender-mandated follow-ups.
• Support the Pre-Development team with survey needs, including post-completion updates.
• Organize and monitor closing checklists, coordinating with Legal, Accounting, and Development to ensure timely delivery of outstanding items, particularly for bridge and permanent financing.
• Act as a liaison between Capital Markets, Accounting, Asset Management, Operations, and Development for ad hoc requests.




• Data and Systems Management:




• Manage lender portals (e.g., Verify), including onboarding new loans, monitoring covenants, and delivering required documentation.
• Maintain organized internal loan files, ensuring consistent documentation standards.
• Maintain and update a database of debt terms for historical context and benchmarking.




• Reporting and Communication:




• Prepare loan summaries (e.g., CLDs) and executive updates for senior management.
• Attend lender calls, manage timelines, and track open deliverables throughout the loan closing process.

Asset Sales & Dispositions

• Sales Process Management:




• Manage and maintain the firm's Sales Tracker, including deals on the market, under contract, and recent sale comparables.
• Coordinate and organize deliverables for brokers, including annual valuations, broker opinions of value (BOVs), and marketing materials.
• Prepare internal sales updates and executive summaries for senior leadership.




• Broker and Transaction Support:




• Support brokers in preparing offering memorandums, diligence materials, and property tours.
• Assist with market research and analysis, including property performance, lease-up velocity, and submarket dynamics.
• Maintain organized electronic files for each transaction, including historical BOVs, marketing packages, and closing deliverables.
• Assist with special projects as assigned, including quarterly and year-end valuations, coordination with Asset Management on budgets and pro formas, preparation and review of Debt Books, research assignments, and REO portfolio updates in collaboration with senior leadership.