Administrative Assistant I

The Administrative Assistant I provides general administrative support to teams across the organization. Responsibilities include preparing correspondence, reports, and presentations using standard business software, managing calendars, coordinating meetings and travel, and maintaining organized records and files. This role also handles incoming calls, visitors, mail, and email, ensuring smooth day-to-day operations. Strong attention to detail and excellent communication skills are essential for success.

• Plays a vital role in office operations by managing inventory, processing invoices, and ensuring a well-organized workspace. Provides essential administrative support to enhance team efficiency.
• Files and retrieves documents, records, and reports.
• Processes documents to update and maintain files and records; e.g., phone and address lists, distribution lists, etc.
• Welcomes guests with professionalism, warmth, and hospitality to create a positive first impression.
• Answers electronic communications and phone calls, and directs calls to appropriate parties or takes messages.
• Provides callers with information such as company address, directions to the company location, company fax numbers, company website, and other related information.
• Composes, formats and types routine correspondence.
• Receives, sorts and forwards incoming mail. Coordinates the delivery of express mail services (FedEx, UPS, etc.)

• High school diploma or equivalent work experience.
• Must have demonstrated proficiency with Microsoft Suite such as Outlook, Word, PowerPoint, OneNote, Excel

Founded in 1946, TDIndustries is a premier, employee-owned Mechanical, Electrical, and Plumbing (MEP) company delivering full-lifecycle building solutions-from design and construction to service and facilities maintenance. We power critical environments like hospitals, schools, data centers, stadiums, and commercial buildings across Texas and the Southwest.

Our Partners (employees) are the core of our success. As an employee-owned company, you have a voice, a stake, and a clear path to grow. Recognized by FORTUNE Magazine as a "100 Best Company to Work For," we invest in top training, career development, and a culture built on trust and servant leadership.

Join a growing team where your skills matter, and your future is built to last.

At TDIndustries, we believe opportunity should be built - and shared - by all. Whether you work with tools or technology, in the field or the office, we hire and grow people based on skill, potential, and integrity - never labels. We value the diverse paths that bring people to our team and welcome Partners of all backgrounds, including differences in race, color, religion, sex, gender identity or expression, sexual orientation, age, ability, military service, and more. What matters most is how we work together to build excellence.