Administrative Assistant III

Advancement & Partnerships:

Join our dynamic and growing Advancement & Partnerships team as we work together to power partnerships and transform lives through philanthropy.

Together, we can unleash the potential of people and ideas to positively change the world. Your efforts on our team will help us to build the University for the Future.

The Opportunity:

The Administrative Assistant III provides personalized professional and administrative support to members of the fundraising staff across the College of Nursing and College of Health Professions and Sciences. This role is integral to the success of UCF's fundraising initiatives, handling complex scheduling, travel coordination, donor-related data and correspondence, and event support.

The ideal candidate is highly organized, detail-oriented, and able to manage multiple priorities while ensuring a high level of professionalism and accuracy.

Responsibilities:

• Provide advanced calendaring support for multiple development officers, including meeting and event scheduling and coordination of travel arrangements.

• Create spreadsheets, charts, and maintain donor and prospect database information, including drafting contact and status reports.

• Draft, edit, and distribute professional correspondence, presentations, announcements, and donor communications.

• Assist with planning and coordinating fundraising events, advisory board meetings, and college-related engagement activities. Manage logistics such as agendas, catering, gifts, and meeting minutes.

• Process payment authorization forms, credit card statements, and other documentation for submission to Foundation Accounting, ensuring accuracy and timeliness.

• Support budget preparation by gathering data for projections and monitoring expenses. Assist with purchasing tasks, vendor relations, requisitions, and invoice approval.

• Track scholarship recipients and fund distributions, coordinate donor/recipient meetings, and assist with financial reporting related to donor funds.

• Serve as a liaison with internal UCF stakeholders, external partners, and industry associations.

• Act as a resource for state, university, and division procedures.

Minimum Qualifications:

High School Diploma or Equivalent and 4+ years of relevant experience, or an equivalent combination of education and experience pursuant to Fla. Stat. 112.219(6).

Preferred Qualifications:

• Demonstrated experience supporting multiple executives or development officers in a fast-paced, complex environment.

• Advanced skills in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and comfort with donor databases or CRM platforms.

• Strong written and verbal communication skills with the ability to draft professional correspondence and reports.

• Proven ability to manage budgets, purchasing processes, and financial documentation with accuracy.

• Experience planning and coordinating events, including logistics, scheduling, and vendor management.

The most successful candidates may possess the following qualities:

• Excellent organizational and time management skills with the ability to handle multiple priorities and meet deadlines.

• Strong interpersonal skills with a service-oriented approach and ability to liaise across departments and with external partners.

• Thorough attention to detail and confidentiality.

Special Instructions to the Applicants:
Advancement and Partnerships values the unique contributions that each team member brings to our division. The annual anticipated salary for a well-qualified candidate is $48,722 - $51,899.

The final determination of a successful candidate's starting salary will vary based on several factors, including education and relevant experience. The anticipated pay scale indicated for this position generally applies to candidates who meet the minimum requirements and several of the preferred qualifications outlined above.

All offers are contingent on successful background and reference screens.

Are you ready to unleash YOUR potential?

As a next-generation public research university and Forbes-ranked top employer in Florida, we are a community of thinkers, doers, creators, innovators, healers, and leaders striving to create broader prosperity and help shape a better future. No matter what your role is, when you join Knight Nation, you'll play an integral role at one of the most impactful universities in the country. You'll be met with opportunities to connect and collaborate with talented faculty, staff, and students across 13 colleges and multiple campuses, engaging in impactful work that makes a positive difference. Your time at UCF will provide you with many meaningful opportunities to grow, you'll work alongside talented colleagues on complex projects that will challenge you and help you gain new skills and you'll have countless rewarding experiences that go well beyond a paycheck.

Working at UCF has its perks!UCF offers:

• Benefit packages, including Medical, Dental, Vision, Life Insurance, Flexible Spending, and Employee Assistance Program

• Paid time off, including annual and sick time off and paid holidays

• Retirement savings options

• Employee discounts, including tickets to many Orlando attractions

• Education assistance

• And more...For more benefits information, view the UCF Employee Benefits Guide.

Dive into our Total Rewards Calculator to discover the diverse selection available to you, giving you a glimpse into the benefits that together shape your comprehensive rewards package at UCF.

Unless explicitly stated on the job posting, it is UCF's expectation that an employee of UCF will reside in Florida as of the date the employment begins.

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Veteran's Preference:

Preference will be given to eligible veterans and their eligible spouses in accordance with Chapter 295 of the Florida Statutes. Applicants claiming preference are responsible for providing required documentation by the closing date of the position. For more information on Veterans' Preference, please visit http://hr.ucf.edu/files/VeteransPreference.pdf

As a Florida public university, the University of Central Florida makes all application materials and selection procedures available to the public upon request.

UCF is proud to be a smoke-free campus and an E-Verify employer.

If an accommodation due to a disability is needed to apply for this position, please call 407-823-1336 or email onac@ucf.edu.

For general application or posting questions, please email talent@ucf.edu.