Administrative Clerk - Carpenters + Coatings

This clerk position supports the Groton Coatings organization (D251, D252, D253, and D300.) The successful candidate will support the Coatings Organization and will be responsible for assisting all administration and analysis functions for that area. Functional responsibilities will include:

Support the department managers, as required
• Support the department administrator, as required
• Equalize and coordinate the overtime for the departments
• Sort Incoming mail
• Log-in absentee call-in's daily
• Distribute and track the return of various read and sign materials
• Monitor and order stationary equipment
• Maintain and update department records and files for hourly and salary personnel
• Order keys from security
• Submit e-severances, IT Service Requests, Facilities trouble tickets, Process Improvements, etc.
• Coordinate shuttle requests and visit requests with security for traveling personnel
• Process disbursement vouchers for briefings, retirement luncheons, etc.
• Order retirement submarines and notify requesters to pick up models
• Track and update lists for shift change requests
• Various other duties, including answering phones, filing, copy distribution, updating weekend duty rosters, notifying service award personnel

Required:

• High School diploma or GED
• 2-5 years of relevant administrative experience
• Proficient with MS office programs including MS word and MS excel
• Candidate must demonstrate error-free word processing capabilities (45wpm minimum)

Preferred:

• Associate's Degree in a Business or Administrative field
• Exposure to shipyard and/or manufacturing environments
• Knowledge of LMS Systems

• Interpersonal skills, excellent written and oral communication skills
• Emphasis on quality
• Personal time management
• Organizational skills
• A self-starting attitude that exhibits motivation, initiative and decision making is highly desirable for the successful candidate