Human Resources Specialist III

Human Resources

Elevate the candidate and employee experience at UMSL!

Are you passionate about people and driven to make HR processes smooth, welcoming, and effective? The HR Specialist III plays a vital role in shaping how candidates, new hires, and employees experience UMSL from that very first application click to their first week on campus and beyond. This is more than paperwork: it's relationship-building, problem-solving, and creating positive first impressions that last. Why join UMSL HR? You'll directly impact the candidate and employee journey. You'll flex both your creative side (designing newsletters, building welcome kits) and your analytical side (ATS screening, policy compliance), joining a collaborative environment that values innovation, responsiveness, and strong community ties.

RECRUITMENT

• Collaborates with departments to develop accurate and compelling job postings and screening questions.
• Trains hiring managers and departmental staff on applicant tracking system (ATS) procedures.
• Proactively screens applications and routes qualified candidates to hiring managers.
• Provides guidance to applicants on the application process and job search strategies.
• Serves as a positive ambassador for UMSL through professional, responsive communication and in-person support.

HIRING AND ONBOARDING

• Conducts reference checks and reviews prior university employment history to inform hiring decisions.
• Initiates and monitors criminal background checks in accordance with university policy.
• Supports unpaid appointment processes.
• Prepares and reviews offer letters in coordination with hiring managers.
• Supports supervisors and new hires by guiding them through pre-boarding requirements.
• Monitors pending I-9 forms and maintains proactive communication to ensure timely completion prior to the employee's start date.
• Assembles and distributes new employee welcome kits. Purchases materials, creates custom labels, and ensures boxes are at employees work location within their first week.
• Maintains and updates orientation materials and online onboarding resources.

HR OPERATIONS AND ADMINISTRATION

• Serves as the primary contact for the HR department email inboxes and phone lines.
• Develops and distributes HR newsletters, including writing content, designing layouts, and coordinating new topics HR colleagues.
• Ensures the HR website is regularly updated and informative.
• Provides cross-functional support to HR colleagues as needed.

Performs other duties as assigned to support departmental and university goals.

Application review will begin September 18 and continue until position is filled.

Applicants must be authorized to work in the United States. The University will not sponsor applicants for this position for employment visas.

8:00 am - 4:30 pm, Monday-Friday (FULLY ON-SITE)

A bachelor's degree or an equivalent combination of education and experience and at least 2 years of experience from which comparable knowledge and skills can be acquired is necessary.

• Strong organizational skills
• Strong attention to detail
• Proven experience in consistently following standard operating procedures
• Positive, friendly, and professional demeanor
• Excellent communication and interpersonal skills
• Comfortable with innovation and change
• Comfortable with handling multiple administrative tasks simultaneously
• Ability to handle sensitive information with confidentiality
• Ability to work independently and as part of a team

Technical Proficiency:

• Microsoft products: Intermediate to Proficient knowledge of Power Automate, SharePoint, Excel, Word, PowerPoint and Lists
• Adobe products: Basic to Intermediate knowledge of Adobe Acrobat, Adobe Sign, Photoshop, Illustrator and Premiere Pro
• Kuali: Forms with workflow
• Canvas: Presentations and graphics
• Website: Basic knowledge of HTML, CSS and JavaScript
• AI: Voice-over presentations
• Qualtrics: Surveys

Salary Range: $21.71 - $30.90 hourly

Grade: GGS-009

University Title: Human Resources Specialist III

Internal applicants can determine their University title by accessing the Talent Profile tile in myHR.

• Application materials include a cover letter and resume. Finalists will be asked to provide references at a later date.
• Applicants must combine all application materials into one PDF or Microsoft Word document and upload as a resume attachment to the UMSL Careers: https://www.umsl.edu/services/hrs/careers/index.html
• Limit document name to 50 characters. Maximum size limit is 11MB. Do not include special characters (e.g., /, &, %, etc.). For questions about the application process, please email employment@umsl.edu. If you are experiencing technical problems, please email umpshrsupport@umsystem.edu.

This position is eligible for University benefits. As part of your total compensation, the University offers a comprehensive benefits package, including medical, dental and vision plans, retirement, paid time off, short- and long-term disability, paid parental leave, paid caregiver leave, and educational fee discounts for all four UM System campuses. For additional information on University benefits, please visit the Faculty & Staff Benefits website at https://www.umsystem.edu/totalrewards/benefits.

Equal Employment Opportunity

The University of Missouri is an Equal Opportunity Employer.

To request ADA accommodations, please email the Office of Human Resources at umslhr@umsl.edu.