New

Temporary Business Service Coordinator

North Carolina State University

$20-$24/hr

United States, North Carolina, Raleigh

Sep 11, 2025

Position Information

Posting Number	PG195454TM
Position Number	11ASO3553
Position Type	Temporary
Essential Job Duties	The JC Raulston Arboretum is a dynamic 10.5 acre public garden that is the public-facing interface with NC State University's Department of Horticultural Science. With the mission of diversifying the landscape by sharing our passion, our plants and our knowledge, the JCRA welcomes XXX visitors a year, hosts XXX educational programs and has XXX of plants in its living collections. As a vibrant public garden, the JCRA has the need for an administrative professional to facilitate business and financial operations, contribute to guest services, and support other JCRA teams' work. This position would play a vital role in supporting the successful execution of daily operations, garden events and educational programs. This multifaceted position ensures accurate processing of contracts, payments and reporting, while also providing support to internal teams and maintaining effective communication with JCRA Members, garden visitors and external partners. Key Responsibilities: Administrative Support: Serve as the primary backup to the current business coordinator for administrative and operational duties. Support membership and volunteer coordination efforts, including membership processing, communication and record-keeping. Draft and manage speaker agreements for events and programs. Coordinate vendor, band and food truck agreements for garden events like Moonlight in the Garden and Raulston Blooms. Facilitate hiring paperwork and onboarding processes for new staff, interns, or seasonal hires. Assist JCRA leadership as needed. Finance & Purchasing: Manage and ensure timely processing of school and adult tour invoicing, payments, and post-event analysis. Submit speaker invoices to ensure timely payment. Process vendor payments and ensure compliance with organizational guidelines. Submit University Purchasing Credit Card transactions with appropriate paperwork and documentation. Oversee apparel inventory and coordinate restocking as needed. Process Interdepartmental Transfers for NCSU rental clients Manage purchase card and travel reporting. Event & Ticketing Support: Manage ticketing processes for special events, including Moonlight in the Garden. Ensure customer satisfaction through handling customer questions about tickets and event information. Maintain accurate and timely post-event reporting. Liaison Responsibilities: Act as the primary liaison with university departments, ensuring compliance and coordination. Serve as the facilities liaison to coordinate maintenance, setup and logistical support for events and daily operations. The successful candidate will be required to often interact with the public and represent the JCRA in a professional and positive manner. They will have the ability to problem solve, learn and follow University guidelines and resources.
Is Time Limited	No
If Yes, Appointment Length
Wolfpack Perks and Benefits	As a Pack member, you belong here, and can enjoy exclusive perks designed to enhance your personal and professional well-being. What we offer: Health Insurance for Temporary Employees Enhance your career with LEAD courses Attend non-revenue generating sporting events for free. Attain Work-life balance with our Childcare discounts, Wellness & Recreation Membership, and Wellness Programs that aim to build a thriving wolfpack community. Disclaimer: Perks and Benefit eligibility is based on Part-Time or Full-Time Employment status. Eligibility and Employer Sponsored Plans can be found within each of the links offered.

Department Information

Job City & State	Raleigh, NC
Department	JC Raulston Arboretum

System Information

Classification Title	Temporary-Clerical
Working Title	Temporary Business Service Coordinator

Requirements and Preferences

Work Schedule	40/hrs per week, Monday-Friday, some weekends required
Other Work/Responsibilities	n/a
Minimum Experience/Education	Bachelor's degree in business administration or a related discipline; or an equivalent combination of training and experience
Department Required Skills	Program coordinator experience Strong organizational and attention to detail skills Ability to manage multiple tasks with competing deadlines Excellent written and verbal communication skills Familiarity or a willingness to learn budgeting, invoicing and contract processes Comfortable working independently and collaboratively in a fast-paced environment
Preferred Years Experience, Skills, Training, Education	2 years of relevant experience
Required License or Certification	n/a
Valid NC Driver's License required?	No
Commercial Driver's License Required?	No

Recruitment Details

Anticipated Hiring Range	$20-$24/hr

Recruitment Dates

Job Open Date	09/11/2025

Applicant Information

Quick Link

https://jobs.ncsu.edu/postings/222764

EEO

NC State University is an equal opportunity employer. All qualified applicants will receive equal opportunities for employment without regard to age, color, disability, gender identity, genetic information, national origin, race, religion, sex (including pregnancy), sexual orientation, and veteran status. The University encourages all qualified applicants, including protected veterans and individuals with disabilities, to apply. Individuals with disabilities requiring disability-related accommodations in the application and interview process are welcome to contact 919-513-0574 to speak with a representative of the Office of Equal Opportunity.

If you have general questions about the application process, you may contact Human Resources at (919) 515-2135 or workatncstate@ncsu.edu.

Final candidates are subject to criminal & sex offender background checks. Some vacancies also require credit or motor vehicle checks. Degree(s) must be obtained prior to start date in order to meet qualifications and receive credit.

NC State University participates in E-Verify. Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States.