Abstraction Assistant

Summary:

The Abstraction Assistant reports to the Director of Clinical Abstraction Services. Under general supervision and within Brown University Health established policies and procedures, assists with the coordination and implementation of tasks associated with clinical quality data abstraction support for public reporting through the national quality initiatives and clinical registry reporting programs for all Brown University Health hospitals. Accesses medical records information for the purposes of supporting clinical abstraction as well as performing abstraction activities for assigned measures, provides support to abstraction services professionals and monitors project timelines, data submission due dates for The Joint Commission (TJC)/National Hospital Quality Measures (ORYX) requirements, clinical registries, and performs follow-up duties as required to ensure timely and complete data submission. Notifies the Director of Clinical Abstraction when issues arise and identifies opportunities where corrective action may be needed to ensure completion and integrity of data submission. Assists and communicates as needed between certified core measure vendors and/or outsourced abstraction services.

Responsibilities:

Accesses vendor abstraction tools as required and assists with data submission and follow-up requirements to ensure accuracy of reports during preview periods and the validation process as guided by manager or director. Provides supportive services for all of abstraction processes as directed by Care Transformation leadership.

Supports the clinical data abstraction and management processes for clinical quality measures, i.e., vendor issues and deadlines, system maintenance, training and scheduling, monitoring data for accuracy and verification. Completes and supports work assigned to the project team for specific task assignments including data management, medical record coordination, in accordance with HIPAA regulations.

Must adhere to outlined information flow both internally and externally to assist and support all ongoing clinical data abstraction services, data submission and any required follow-up activities required for clinical registries and/or other assigned metrics and clinical data information requirements.

Ensures that all abstraction work is accurate and complete, and communicates outliers, issues, or opportunities to manager/director. Implements processes (as directed) aimed at measuring accuracy of completed abstraction of assigned measures and completes audits that measure effectiveness of teamwork flow and accuracy as required.

Working the Manager of Abstraction Services preparesdocuments and tracks invoices.

Assist in compiling data and auditing records to ensure internal accuracy of information and/or review results of outsourced vendor services. Supports completion, integrity and accuracy of data submissions as guided by manager/director.

Participates in group and project activities for process improvement as directed. Assists in identifying gaps in documentation that impact accuracy or measured performance on required measures of performance.

Performs other duties as assigned.

Other information:

EXPERIENCE:

Two or more years of relevant experience in chart abstraction and measurement support.

Demonstrates technical knowledge for assigned quality measures and registries to which assigned.

Knowledge of problems, activities and causes related to abstraction tasks and outcomes.

Knowledge of federal, state and voluntary quality management regulations and standards.

Demonstrates technical knowledge of the Specification Manual for National Hospital Quality Measures and other data specification manuals as relevant to assigned areas of abstraction responsibility.

Must possess excellent verbal and written skills, ability to be self-directed and obtain current quality initiative and specification details from federal and state manuals.

Proficient with access and understanding to of data sources such as medical records, financial data, department/service specific data, and various Brown University Health-wide manual and automated data systems.

SUPERVISORY RESPONSIBILITY:

None.

Brown University Health is an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, age, ethnicity, sexual orientation, ancestry, genetics, gender identity or expression, disability, protected veteran, or marital status. Brown University Health is a VEVRAA Federal Contractor.

Location: Brown University Health Corporate Services, USA:RI:Providence

Work Type: Full Time

Shift: Shift 1

Union: Non-Union