Fellowship Program Administrator, Radiology
 The Rector & Visitors of the University of Virginia | |
remote work
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 United States, Virginia, Charlottesville | |
| 1215 Lee Street (Show on map) | |
 Sep 08, 2025 | |
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The UVA Department of Radiology and Medical Imaging is seeking a full-time Radiology Fellowship Programs Administrator to join the Department's Medical Education Team. The incumbent will coordinate day-to-day operations of the programs and serve as an important liaison with Program Directors, trainees, Department leadership, education team members, School of Medicine, UVA Clinical Staff Office, GME, the ACGME, and faculty. In addition, the Radiology Fellowship Administrator will participate as an integral member of the Education Team and provide support that is critical to the success of the programs.
Position responsibilities include: Fellowships: In partnership with the other Fellowship Program Administrator, the incumbent will coordinate the Department's seven fellowship programs, including three ACGME accredited fellowship programs. The incumbent will assist program directors in day-to-day operations, support training needs of the fellows, and submit information for compliance and accreditation requirements. In addition, the Fellowship Program Administrator will be knowledgeable of ACGME and program requirements, policies, and procedures. Other major responsibilities include coordinating the department's recruitment and hiring functions, preparing faculty and resident evaluation reports, coordinating the onboarding and offboarding process, and performing administrative activities for programs using the New Innovations system (such as managing fellowship rotations, overseeing duty hours, and coordinating evaluations). Clinical Instructors: In addition to GME fellows, the Department's fellowship programs include clinical instructors, which are one-year tenure-ineligible clinical faculty positions. The Fellowship Program Administrator supports the programs for Clinical Instructors during recruitment, onboarding, fellowship administration, and offboarding, which requires coordinating with Program Directors, School of Medicine, UPG, UVA Medical Center, Clinical Staff Office (CSO), and other internal and external contacts. The Fellowship Program Administrator will work closely with the Clinical Staff Office, Program Directors, and instructors to ensure all clinical instructors have the required credentialling and are issued privileges needed for the work they will perform. The Fellowship Program Administrator also ensures that Clinical Instructors obtain and maintain all licenses, certifications, and other required training credentials. Other responsibilities: The Fellowship Program Administrator will have other responsibilities that include preparing VISAs for incoming fellowship trainees; coordinating the monthly intersession Career Exploration Program for 3rd Year Medical Students; supporting the process for bringing in observers and mentees; and assisting the ABR Alternative pathway coordinator with preparing and processing documents for International Management Graduates. MINIMUM REQUIREMENTS PREFERRED QUALIFICATIONS
PHYSICAL DEMANDS This is a restricted position, and continuation is dependent on performance and available funding. Salary will be commensurate with education and experience. This is is a non-exempt-level, benefited position. Learn more about UVA benefits. This is a restricted position, which is dependent on funding and is contingent upon funding availability. This position is based in Charlottesville, VA, and is eligible for a hybrid schedule of two days on campus per week, with additional on-site presence as needed, in accordance with UVA's remote work guidelines. To learn more about UVA and in the Charlottesville area, visit UVA Life and Embark CVA. Background checks and pre-employment health screenings will be conducted on all new hires prior to employment. HOW TO APPLY Please apply online, by searching for requisition number R0076152. Complete an application with the following documents:
Upload all materials into the resume submission field. You can submit multiple documents into this one field or combine them into one PDF. Applications without all required documents will not receive full consideration. Internal applicants: Apply through your Workday profile by searching "Find Jobs." Reference checks will be completed by UVA's third-party partner, SkillSurvey, during the final phase of the interview. For questions about the application process, please contact Jeremy Brofft, Senior Recruiter at xmf9ad@virginia.edu. The University of Virginia is an equal opportunity employer. All interested persons are encouraged to apply, including veterans and individuals with disabilities. Click here to read more about UVA's commitment to non-discrimination and equal opportunity employment. | |