Office Assistant

Harford Community College ( HCC) has been a vital part of Harford County since 1957. As a mid-sized, comprehensive institution, we're committed to delivering high-quality education and cultural enrichment to our community. Our mission is to provide relevant, accessible education and training that connects individuals to opportunities in an ever-evolving world. As an Achieving the Dream institution, HCC is part of a national network dedicated to enhancing student success in community colleges. To learn more about our vision and values, visit our website.

Harford Community College is committed to the principles of Affirmative Action and Equal Employment Opportunity. It is the policy of Harford Community College not to discriminate against applicants on the basis of sex, gender identity, sexual orientation, race, color, religious creed, national origin, physical or mental disability, protected veteran status, or any other characteristic protected by law with regard to any employment practices. HCC is an EEO and ADA/ ADAA employer, including disability and protected veteran status.

Benefits include:

Eligible to earn paid Sick and Safe leave. Required participation in Maryland State Retirement Pension. Eligible to participate in two optional retirement plans (403b & 457b).

The Office Assistant provides high-level administrative and clerical support for the Offices of Accessibility (OA) and Student Well-being ( OSW). This role serves as the first point of contact for students, faculty, staff, and visitors, ensuring excellent customer service through in-person, phone, and email interactions. The Office Assistant supports a wide range of office functions including finance, student services, and daily operational needs.

Duties include: preparing, proofreading, and distributing a variety of documents and correspondence; data entry, maintaining databases, and running reports via Accommodate and Maxient; establishing and organizing files and records; assisting with finance processes such as purchase requisitions, invoice processing, budget tracking, maintaining financial logs, monitoring office expenditures and preparing budget summaries; assisting students with registration for the Office of Accessibility, including intake paperwork, appointment scheduling, and providing guidance on documentation requirements; supporting implementation of accommodations such as testing coordination and faculty communication; serving as the primary point of contact for Counseling Services, including scheduling appointments for three counselors, conducting initial intake; meeting with students for grocery gift card distribution and tracking usage; scheduling appointments and meetings, arranging rooms and technology needs; greeting and directing visitors, responding to inquiries, and providing general information; collaborating with the Communications office to ensure bulletin boards, digital signage, and other outreach materials are current, and appropriately distributed; reporting building and technology issues to the building manager or IT; assisting with event logistics for workshops and trainings; supporting continuous improvement of office systems and workflows; and performing other duties as assigned.

Employees of Harford Community College, including instructors for online and virtual courses, must be residents of Maryland or the contiguous states of Delaware, Pennsylvania, Virginia, West Virginia or the District of Columbia; non-residents are expected to relocate to meet this requirement.

A high school diploma or GED

At least two (2) years of experience working in an administrative and or office support role.

20 hours per week - must be available 5 days per week (Monday through Friday); final work schedule to be determined by the supervisor.