Associate Occupancy Planner

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Associate Occupancy Planner

Workplace Planning Team

This position is hybrid and will require you to be onsite 2-3 days per week in either Houston, TX or Portland, OR.

What this job involves

As an Associate Occupancy Planner, you will be responsible for tracking, analyzing, and updating space data to develop scenario and occupancy plans for our client's portfolio in a designated region. You'll serve as a critical link between various stakeholders while managing spaces effectively and providing insightful reporting.

Fostering Relationships

You'll build and maintain essential relationships between various individuals and organizations. Ensuring coordination and collaboration among business units, especially facility management, will be crucial as you work to obtain accurate growth projections. Your role involves planning strategies that drive construction projects and support their implementation, as well as conducting regular facility audits.

Managing Spaces

Planning and managing portfolios while maximizing space utilization will be your major focus. You'll assist clients with migration plans and both group and individual moves, using various forms of qualitative and quantitative data to understand supply and demand. Day-to-day deliverables include monthly reporting, periodic data audits, tracking utilization data and trends, gathering space requirements, updating layouts, and developing planning diagrams.

Reporting & Data Management

You'll serve as the single point of contact for CAFM/IWMS database, drawing, and application-related support. This includes driving consistent processes for data change requests, leading site data validation programs, and maintaining drawing compliance with data standards. You'll interpret portfolio changes and support allocation/chargeback cycles with related reporting.

Skills and Experience

Tech-Savvy Expertise

• Critical thinking skills with ability to tell stories through data
• Proficiency in Google Sheets or Microsoft Excel (pivot tables, vlookup, calculations)
• Understanding of floorplans with literacy in reading and interpreting floor plans
• Proficiency in Google Workspace or Microsoft Office Suite
• Experience consolidating data and floor plans into presentations
• Previous experience with CAFM systems (FM Systems, Archibus, Serraview, Manhattan, Tririga or similar)
• AutoCAD skills preferred

Communication Champion

• Excellent written and oral communication skills
• Strong interpersonal skills to interact with executive-level external and internal clients
• Ability to understand complex ideas and communicate them effectively
• Skilled at asking the right questions to understand clients' underlying needs
• Ability to develop and cultivate diverse and inclusive teams

Dynamic Problem-Solver

• Strategic thinking ability to simplify complex challenges
• Skills to evaluate workspace solutions against organizational objectives
• Ability to address spatial challenges and reconcile competing requirements
• Decision-making capability based on quantitative and qualitative factors
• Attention to detail and accuracy, particularly with numbers
• Proactive and innovative approach to solutions
• Ability to prioritize multiple tasks and manage deadlines in an agile environment

Education and Experience

• Bachelor's Degree preferred
• Experience in corporate space planning, interior design, project management, or facilities management in commercial real estate is preferred
• Previous experience in space/occupancy planning highly desirable

What you can expect from us

We succeed together and believe the best inspire the best, so we invest in supporting each other, learning together and celebrating our successes. Our Total Rewards program reflects our commitment to helping you achieve your career ambitions, recognizing your contributions, investing in your well-being and providing competitive benefits and pay. We can't wait to see where your ambitions take you at JLL.

If this job description resonates with you, we encourage you to apply even if you don't meet all the requirements. We're interested in getting to know you and what you bring to the table!

Estimated total compensation for this position:

The total compensation range is an estimate and not guaranteed. An employment offer is based on an applicant's education, experience, skills, abilities, geographic location, internal equity and alignment with market data .

Location:

If this job description resonates with you, we encourage you to apply, even if you don't meet all the requirements. We're interested in getting to know you and what you bring to the table!

Personalized benefits that support personal well-being and growth:

JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical and emotional health. Some of these benefits may include:

• 401(k) plan with matching company contributions

• Comprehensive Medical, Dental & Vision Care

• Paid parental leave at 100% of salary

• Paid Time Off and Company Holidays

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Accepting applications on an ongoing basis until candidate identified.