Clinical Research Operations Manager - Vaccine Center

NYU Grossman School of Medicine is one of the nation's top-ranked medical schools. For 175 years, NYU Grossman School of Medicine has trained thousands of physicians and scientists who have helped to shape the course of medical history and enrich the lives of countless people. An integral part of NYU Langone Health, the Grossman School of Medicine at its core is committed to improving the human condition through medical education, scientific research, and direct patient care. At NYU Langone Health, equity and inclusion are fundamental values. We strive to be a place where our exceptionally talented faculty, staff, and students of all identities can thrive. We embrace inclusion and individual skills, ideas, and knowledge.

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Position Summary:

We have an exciting opportunity to join our team as a Clinical Research Operations Manager - Vaccine Center.

Join the NYU Langone Vaccine Center, a dynamic multi-disciplinary program at NYU Langone Health and NYU Grossman School of Medicine, as the clinical operations manager for the flagship Manhattan research clinic of the Vaccine Center. The Center Director has conducted vaccine clinical and translational research for 34 years. In 2018, the new NYU Langone Vaccine Center was established - https://med.nyu.edu/centers-programs/vaccine/. The expanding research portfolio bridges the research clinic and the research laboratory, and includes vaccine clinical trials and translational studies of human immune responses to pathogens and/or vaccines. In 2020, a major seven-year NIH/NIAID grant was awarded to the Vaccine Center: designation as one of only ten national Vaccine and Treatment Evaluation Units (VTEUs) - https://www.niaid.nih.gov/research/vaccine-treatment-evaluation-units-intro.

The NYU Langone Vaccine Center discovers, teaches, cares, and leads; and performs fundamental research, clinical trials, translational studies, and public policy research. The research laboratory performs microbiology and immunology assays in support of these human studies. Current research includes clinical trials to study novel vaccines to prevent infectious diseases of public health importance (such as COVID-19, influenza, C. Diff, RSV), novel drug (HIV), and observational studies to understand the immune response to vaccines and infections (such as mpox). The NYU Langone Vaccine Center also aims to increase access to care and combat vaccine hesitancy in New York City and globally.

Job Responsibilities:

• Participates with the PI, Program Director and Center faculty in preparing research grant and contractproposals, andindesigningand/orimplementingnewresearchprojectsintheclinicastheleaderofalargestaffofnursesand coordinators.
• Manages the clinic staff.
• MeetswiththePI,ProgramDirectorandCenterfacultyregularlytoreviewstudiesthatareenrolling participants, are in active follow up, or are starting imminently.Serves as the staff leader and participates in planning and evaluating these projects. Leads staff meetings on a weekly basis.
• Participatesinweeklyorrecurringprotocolteammeetingswithnational/internationalsponsors(NIH, industry, academia) and collaborators and/or vaccine center teams.
• Oversees the clinic staff to ensure appropriate enrollments, consents, procedures, safety evaluations,documentation,andspecimensarecompleted.AssureproperGCPtrainingand performance of all team members.
• Demonstratesskillinhandlingchallengingclinicalresearchsituationswhenneedarises.Participatesin monitoring/maintaining a safe environment for staff, visitors and patients through hazard-identification and reporting accident prevention.
• Providesresearchstaffwithinstructionandteachingmaterialspertinenttoprotocol, investigational product, and disease management.
• Participatesinformalevaluationofownprogress,andthatofallsupervisedstaff,settinggoalstoward improvement.
• Updates practices in accordance with clinical research standards or professional trends. Seeks advanced learning/development experiences independently (e.g., workshops, seminars, conferences, courses). Regularly reviews current research coordinator literature and shares significant information with staff. Participates actively in professional organizations.
• Position requires ongoing continuing education in all areas of research development (training programsareprovidedthroughtheSOM).Promotesownprofessionalgrowthanddevelopmentin researchroleandmaintainscurrentexpertiseinareaofpractice.Maintainsannualrequirementin continuingresearcheducation;employeemustdemonstrateproofofongoingresearcheducation. Serves as a resource to peers and works collaboratively with other disciplines within the area of expertise.
• Assume responsibility and accountability for assigned responsibilities.
• Helps lead staff educators, and participates in community education, engagement and recruitment activities.
• Sets priorities in management of other staff. Able to mentor the staff and help them be successful.
• Other duties as assigned by Center director and program director.
• Meets deadlines as required.
• Communicates appropriate information within organization in a timely manner. Reports promptly and accuratelyallsignificantclinicaleventstoclinician.Ensuresaccuracy,usefulnessandcompletenessofallclinic anddepartmentalrecordsandmanuals.Contributestoaclimatesupportiveofalldepartmentalandinstitutional activities.
• Establishes communication with other health professionals to promote and implement research within assignedunit/department.Collaborateswithregulatorycoordinatorinmonitoringallactivities,evaluating resultsanddocumentingsame.ActivelyparticipatesinappropriatecommitteeswithintheDepartmentor Institution.
• Contributestoandpublishesrelevantresearchfindingsincollaborationwithresearchstaff.Communicatespublished research findings to staff members. Prepares reports/abstracts for conferences and publication.
• Supervision of other research clinic staff.Key managerposition reporting to Program Director-VTEU.

Minimum Qualifications:

• To qualify you must have a Bachelor's Degree or higher in a related field.
• Prior experience in a clinical research setting required.
• Minimum of 5-10 years progressively responsible research experience coordinating clinical/research trials and studies. Hard worker and strong leader.
• Outstanding interpersonal skills.
• Clinical trials management experience, at least 5 years, minimum 10 year preferred.
• Supervisory experience, at least 5-10 years.
• Able to independently manage a large clinic staff.
• Enjoys teaching, mentoring, and supervising.
• Outstanding organizational skills. Inspiring communicator and leader.

Preferred Qualifications:

• Proficiency in using various Microsoft Office applications such as World, Excel, Access, Power Point and Outlook. Familiar with Internet applications.
• Effective verbal and written communication skills, and strong analytical, organizational and interpersonal skills.
• Ability to interface effectively with all levels of management and work and communicate effectively with both internal and external customers.
• Ability to work within a team environment as well as independently.
• Commitment to continuous learning as required by department administration.
• Ability to make decisions independently. Ability to manage time, multi task and prioritize work.
• Ability to identify, analyze and solve problems; ability to work well under pressure.
• Ability to supervise others and help them be successful in their work tasks.

Qualified candidates must be able to effectively communicate with all levels of the organization.

NYU Grossman School of Medicine provides its staff with far more than just a place to work. Rather, we are an institution you can be proud of, an institution where you'll feel good about devoting your time and your talents. At NYU Langone Health, we are committed to supporting our workforce and their loved ones with a comprehensive benefits and wellness package. Our offerings provide a robust support system for any stage of life, whether it's developing your career, starting a family, or saving for retirement. The support employees receive goes beyond a standard benefit offering, where employees have access to financial security benefits, a generous time-off program and employee resources groups for peer support. Additionally, all employees have access to our holistic employee wellness program, which focuses on seven key areas of well-being: physical, mental, nutritional, sleep, social, financial, and preventive care. The benefits and wellness package is designed to allow you to focus on what truly matters.

NYU Grossman School of Medicine is an equal opportunity employer and committed to inclusion in all aspects of recruiting and employment. All qualified individuals are encouraged to apply and will receive consideration. We require applications to be completed online.

View Know Your Rights: Workplace discrimination is illegal.

NYU Langone Health provides a salary range to comply with the New York state Law on Salary Transparency in Job Advertisements. The salary range for the role is $97,589.96 - $162,649.75 Annually. Actual salaries depend on a variety of factors, including experience, specialty, education, and hospital need. The salary range or contractual rate listed does not include bonuses/incentive, differential pay or other forms of compensation or benefits.

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