Records Admin Specialist

Komatsu
$47,900 - $59,900
dental insurance, life insurance, vision insurance, 401(k)
United States, Illinois, Peoria
2300 Northeast Adams Street (Show on map)
Jul 30, 2025
Job Description Apply now Records Admin Specialist Posting Start Date: 7/22/25 Job Location (Short): Peoria, Illinois, USA, 61639 Requisition ID: 33653 Onsite or Remote: Onsite Position Join Komatsu and Be Part of Something Big! Job Overview Receive and analyze online, mail and telephone inquiries from Komatsu distributors regarding invoices,shipments and returns status. Process inventory adjustments. Review and analyze stock records for accuracy. Process necessary documents for inventory adjustments. File and maintain related documents for audit purposes. Process all distributor parts return authorizations (PRAs) and credit upon receipt. Monitor EPIC Data inventory receiving, binning and picking transactions for system accuracy. Update ISO documentation for records admin functions. Scope Order in Error returns - 41K lines, $19M credit value Shipped in Error returns - 15K lines, $8M credit value Annual/ASL/Exception returns - 125K, $50M credit value Inventory Adjustments - 5,000 PN level transactions per month (including cycle count input) 800-1,000 distributor support calls monthly Key Job Responsibilities Process various dealer returns including OIE, SIE, and Surplus. Prepare the authorization via software, send notification to distributor, and issue a credit invoice upon receipt (after verification). Administer all aspects of the return program for all Parts Operations. Process inventory adjustments from multiple inputs including cycle count, bin check verifications, and bin room backorders. Prepare and maintain documentation to support the actions and processes. Maintain the cycle count records for adjustments, number of items counted, and items remaining to be counted. Verify cycle count accuracy via recount as required. Follow and maintain ISO documentation for record admin functions. Monitor all EPIC transactions and process corrections as required. Transfer inventory between various Komatsu & third-party locations. Maintain records to support transaction requests and completion. File & maintain all documents based on KAC's Record Retention Policy. Qualifications/Requirements High School diploma or GED equivalency. MS Windows applications (Word, Excel, Access) and basic PC skills. Aptitude for learning various PC programs and systems including Mainframe application (PIPS parts system), SAP, extranet applications High-level of customer support & drive. Advanced administrative & organization skills. Good oral and written communication skills. Regular attendance. Physical Requirements: While performing the duties of this job, the associate is required to have ordinary ambulatory skills sufficient to visit other locations; and the ability to stand, walk, stoop, kneel, crouch, and manipulate (life, carry, move) light to medium weights of 1-10 pounds. Requires good hand-eye coordination, arm, hand and finger dexterity, including ability to grasp, and visual acuity to use a keyboard, operate equipment and read application information. The associate frequently is required to sit, reach with hands and arms, talk and hear. Additional Information Benefits Life insurance Health savings account Vision insurance Dental insurance Disability insurance 401(k) Health insurance Hiring Range At Komatsu, your base pay is one part of your total compensation package. This role pays $47,900 - $59,900. The actual offer will consider a wide range of factors, including experience and location. Diversity & Inclusion Commitment At Komatsu we come from diverse backgrounds, with unique perspectives, experiences, and contributions.We are committed to creating a workforce that is reflective of the communities we work and live in. We believe that our people are part of our shared purpose.We are authentic, ambitious, and innovative in our pursuit of Diversity & Inclusion.United, we are on a journey towards a sustainable future that creates value together. Company Information Komatsu is a world leader in manufacturing construction, mining, forestry, and industrial heavy equipment.Founded in 1921, Komatsu has a long history of quality, reliability, innovation, and excellence.Headquartered in Tokyo, Japan, Komatsu facilities, distributors and dealers are in more than 140 countries and employ more than 60,000 people.Komatsu offers a diverse and challenging work environment, where you can grow your skills and career, and contribute to a sustainable, clean-energy future.If you are looking for a company that values your talent and potential, be a part of something big and join a team that is shaping the world! If you want to learn more about Komatsu, please visit our website at https://www.komatsu.com/ Apply now