Administrative Coordinator

F_TEP-Campus Employees

Temporary Employment

85667BR

Job Summary

The anticipated duration of this temporary assignment is approximately 6-7 months.

The UCSF Temporary Employment Program (TEP) recruits and hires temporary employees to provide immediate clerical and technical support across UCSF departments and off-campus locations. TEP staff often support special projects, fill in for staff on leave, or help bridge vacant roles. Many temporary employees go on to secure career or limited appointment roles within UCSF.

Key Responsibilities:

Center Administration and Operations

• Prepare reports and analyses on operational, financial, and resource data.
• Submit and track facilities requests and work orders.
• Support room reservations, tech setup, and building access.
• Contribute to the development and updates of standard operating procedures (SOPs).
• Ensure compliance with policies and recommend improvements.
• Plan and support meetings and center-related events (weekly, monthly, annual).

Osher Center Public Education Classes Support

• Coordinate virtual and in-person classes: liaise with teachers, students, and program staff.
• Manage class logistics: scheduling, registration, payments, cancellations, and waitlists.
• Oversee classroom setup and supply maintenance.
• Provide teacher support including tech assistance and schedule adjustments.
• Draft and send communications such as emails, calendar invites, and marketing materials

The final salary and offer components are subject to additional approvals based on UC policy.

To see the salary range for this position (we recommend that you make a note of the job code and use that to look up): TCS Non-Academic Titles Search (https://tcs.ucop.edu/non-academic-titles)

Please note: An offer will take into consideration the experience of the final candidate AND the current salary level of individuals working at UCSF in a similar role. For roles covered by a bargaining unit agreement, there will be specific rules about where a new hire would be placed on the range. To learn more about the benefits of working at UCSF, including total compensation, please visit: https://ucnet.universityofcalifornia.edu/compensation-and-benefits/index.html

Department Description

UCSF's Temporary Employment Program (TEP) recruits and hires temporary employees for immediate clerical and technical support services to UCSF Departments and various off-campus locations. UCSF departments deploy temporary employees to work on special projects, fill in for regular employees who are on vacation or leave, or to temporarily fill a vacant position during recruitment. Frequently temporary employees become successful candidates for career and limited appointment positions.

Required Qualifications

• Solid verbal and written communication and interpersonal skills.
• Strong organizational and multitasking ability under tight deadlines.
• Working knowledge of computer applications (UCSF-specific and general).
• Ability to use discretion and maintain confidentiality.
• Aptitude for following existing protocols and recommending improvements to enhance operations.

Preferred Qualifications

• Proficiency in Spanish
• Bachelor's degree in a relevant field and 1-2 years of experience in clinical, administrative, or program operations, or an equivalent combination of education and experience

About UCSF

The University of California, San Francisco (UCSF) is a leading university dedicated to promoting health worldwide through advanced biomedical research, graduate-level education in the life sciences and health professions, and excellence in patient care. It is the only campus in the 10-campus UC system dedicated exclusively to the health sciences. We bring together the world's leading experts in nearly every area of health. We are home to five Nobel laureates who have advanced the understanding of cancer, neurodegenerative diseases, aging and stem cells.

Pride Values

UCSF is a diverse community made of people with many skills and talents. We seek candidates whose work experience or community service has prepared them to contribute to our commitment to professionalism, respect, integrity, diversity and excellence - also known as our PRIDE values.

In addition to our PRIDE values, UCSF is committed to equity - both in how we deliver care as well as our workforce. We are committed to building a broadly diverse community, nurturing a culture that is welcoming and supportive, and engaging diverse ideas for the provision of culturally competent education, discovery, and patient care. Additional information about UCSF is available at diversity.ucsf.edu

Join us to find a rewarding career contributing to improving healthcare worldwide.

Equal Employment Opportunity

The University of California is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected status under state or federal law.

Organization

TEP

Job Code and Payroll Title

004263 ADMIN OFCR 2 CX

Job Category

Administrative Support, Education, Professional (Non-Clinical), Support Services, Temporary Employment

Bargaining Unit

Teamsters Local 2010 - Clerical and Allied Services Unit (CX)

Employee Class

Temporary Employment

Percentage

50%

Location

San Francisco, CA

Campus

Mount Zion (SF)

Work Style

Fully On-Site

Shift

Days

Shift Length

Variable