GME Program Coordinator (Northwest, AR)

Closing Date:

The University of Arkansas for Medical Sciences (UAMS) has a unique combination of education, research, and clinical programs that encourages and supports teamwork and diversity. We champion being a collaborative health care organization, focused on improving patient care and the lives of Arkansans.

UAMS offers amazing benefits and perks (available for benefits eligible positions only):

• Health: Medical, Dental and Vision plans available for qualifying staff and family
• Holiday, Vacation and Sick Leave
• Education discount for staff and dependents (undergraduate only)
• Retirement: Up to 10% matched contribution from UAMS
• Basic Life Insurance up to $50,000
• Career Training and Educational Opportunities
• Merchant Discounts
• Concierge prescription delivery on the main campus when using UAMS pharmacy

Below you will find the details for the position including any supplementary documentation and questions you should review before applying for the opening. To apply for the position, please click the Apply link/button.

Persons must have proof of legal authority to work in the United States on the first day of employment.

All application information is subject to public disclosure under the Arkansas Freedom of Information Act.

For general application assistance or if you have questions about a job posting, please contact Human Resources at askrecruitment@uams.edu.

Department's Website:

Minimum Qualifications:

• High School diploma/GED plus seven (7) years of project management or office coordination experience required.

Preferred Qualifications:

• Bachelor's degree in business, education, general liberal arts, or related field plus three (3) years ofproject management or office coordination experience.
• TAGME Certification

Knowledge, Skills, and Abilities:

• Detail-oriented and highly organized.
• Excellent interpersonal and communication skills (oral and written).
• Strong problem-solving and multitasking abilities.
• Ability to work independently and interdependently.
• Proficiency in Microsoft Office.
• Ability to handle unexpected situations calmly and efficiently.
• Strong working knowledge of program policies, procedures, and accreditation standards.

Additional Information:

Principal Duties and Responsibilities:
Collaborates with Program Director to ensure that the program meets or exceeds all accreditation requirements.

• Management of ACGME Accreditation Data System (ADS), also known as WebADS, to include: Resident Roster, ADS Annual Update, Milestone Evaluations, Resident and Faculty Surveys and Case Log Reporting, if applicable.
• Participates in the development and management of program's improvement plans in response to ACGME Notification Letters/Citations/Areas for Improvement.
• Participates in the development and management of the UAMS College of Medicine (COM) GME Annual Program Evaluation. Is actively involved in the data collection and analysis as well as the written evaluation of program for the UAMS GME Annual Program Evaluation process.
• Develops, reviews and updates program-level policies to be current with ACGME and/or GME requirements on an annual basis.
• Prepares for ACGME Self-Study process and subsequent Site Visit.
• Gathers and presents data and documentation for both Program Evaluation Committee (PEC) and Clinical Competency Committee (CCC) as outlined in program requirements and/or directed by GME and Program Director. Staffs meetings of PEC and CCC as directed.
• Assists with creation and oversight of educational curriculum and activities such as Didactic Conferences, Journal Club, Board Prep, etc.

Provides administrative supervision and support to residents/fellows.

• Tracks, reports and ensures compliance with policies and procedures.
• Compiles monthly billing report for submission to Housestaff Office.
• Manages and implements process for specialty-specific trainee exams.
• Oversees program's budget and purchasing processes.
• Plans and implements annual events to include graduation, retreats and various meetings.
• Staffs and supports didactics, lectures and resident conferences.
• Manages processes for visa requests.

Manages program activities related to resident selection and onboarding.

• Develops and implements process for resident candidate recruitment and selection.
• Manages online residency programs, such as the Electronic Residency Application Service (ERAS), the National Resident Matching Program (NRMP), the AMA Residency and Fellowship Database (FRIEDA) and other relevant data sources.
• Manages the onboarding process for incoming residents and advancement process for continuing residents and checkout process for exiting residents.
• Oversees department-level trainee orientation.
• Maintains and updates program website throughout year. Creates program's promotional materials.

Residency Management Software.

• Ensures that program utilizes the New Innovations software to include annual program activities: creation of personnel files, onboarding, resident schedules, evaluations for residents, faculty, rotations, etc. and advancement.
• Pulls data from New Innovations for Clinical Competency Committee meetings, Program Evaluation Committee meetings, resident advisor meetings and program director meetings, when applicable.
• Tracks resident duty hours as defined by ACGME Common Program Requirements and program-specific requirements.
• Provides New Innovations reports (duty hour, evaluation compliance, milestone reporting) to program director as requested.
• Maintains and updates Program Letters of Agreement for participating sites, which are housed in New Innovations.
• Uploads current program policy handbook on an annual basis.

Record Keeping and Maintenance.

• Maintains resident files to include: residency program processes, records and evaluations to include visa requirements and/or Educational Commission for Foreign Medical Graduates (ECFMG) documentation, as applicable.
• Follows procedures for monthly billing.
• Facilitates verification of training process for past trainees.
• Verifies resident progress through the program for board eligibility and completion requirements.
• Manages resident compliance with annual tasks: flu shot, TB skin test, conflict of interest, HIPAA and safety trainings.
• Maintains record of resident leave, resident schedules/rotations and final summative evaluation.

Professional Development.

• Attends Program Coordinator Organization meetings to meet annual GME Scorecard Requirement minimums. (70% of monthly meetings).

May perform other duties as assigned.

Salary Information:

Required Documents to Apply:

Please contact askrecruitment@uams.edufor any recruiting relatedquestions.

All application materials must be uploaded to the University of Arkansas System Career Sitehttps://uasys.wd5.myworkdayjobs.com/UASYS

Please do not send to listed recruitment contact.

This position is subject to pre-employment screening (criminal background, drug testing, and/or education verification). A criminal conviction or arrest pending adjudication alone shall not disqualify an applicant except as provided by law. Any criminal history will be evaluated in relationship to job responsibilities and business necessity. The information obtained in these reports will be used in a confidential, non-discriminatory manner consistent with state and federal law.