Executive Administrator (Remote)

American Specialty Health Incorporated is seeking an Executive Administrator to work with our Enterprise Security Programs department. This position will support the leadership team within the Enterprise Security Programs department.

Remote Worker Considerations:

Candidates who are selected for this position will be trained remotely and must be able to work from home (WFH) in a designated work area with company-provided technology equipment. This remote/WFH position requires you have a stable connection to your Internet Service Provider with the ability to participate by video in online meetings over a reliable and consistent network (minimum internet download of 50 Mbps and 10 Mbps upload speed).

Responsibilities

• Provides administrative support to Enterprise Security leadership.
• Maintains calendars and coordinates meetings with internal and external attendees; proactively resolves scheduling conflicts.
• Responds to clients, vendors, and employees on behalf of leadership as directed.
• Manages task assignments as follow-up to meetings.
• Assists with department purchasing and makes travel arrangements.
• Prepares and submits expense reports on behalf of team members.
• Prepares documents, spreadsheets, presentations, and other reports as assigned.
• Coordinates virtual team building events, offsite events, and celebrations.
• Assists with meetings facilitated by leadership.
• Maintains and prepares meeting agendas.
• Coordinates schedules and document distribution in a timely manner.
• Takes accurate notes and maintains an action log.
• Coordinates projects as assigned.
• Performs research and prepares project plans and documentation.
• Interacts with department managers and other staff to provide or obtain information and to facilitate projects.
• Assists with creating training material for staff.

Qualifications

• Bachelor's Degree or equivalent experience. If equivalent experience, high school diploma required.
• Minimum 3 years providing executive level administrative support; experience supporting multiple positions in technology roles preferred.
• Experience managing calendars and travel arrangements.
• Demonstrated experience in a dynamic fast-paced environment.
• Demonstrated experience with successfully managing concurrent high-priority assignments.
• High competency level with Outlook, Word, Excel, and PowerPoint.
• Strong ability to effectively organize, prioritize, multi-task, and manage time.
• Ability to track technical conversations and take meeting notes.
• Excellent verbal and written communication skills.
• Strong analytical skills, problem solving, and negotiation skills.

Core Competencies

• Demonstrated ability to interact in a positive, respectful manner and establish and maintain cooperative working relationships.
• Ability to display excellent customer service to meet the needs and expectations of both internal and external customers.
• Excellent listening and interpersonal communication skills to identify critical core competencies based on success factors and organizational environment.
• Ability to effectively organize, prioritize, multi-task and manage time.
• Demonstrated accuracy and productivity in a changing environment with constant interruptions.
• Demonstrated ability to analyze information, problems, issues, situations and procedures to develop effective solutions.
• Ability to exercise strict confidentiality in all matters.

Mobility

Primarily sedentary, able to sit for long periods of time.

Physical Requirements

Ability to speak, see and hear other personnel and/or objects. Ability to communicate both in verbal and written form. Ability to travel within the facility. Capable of using a telephone and computer keyboard. Ability to lift up to 10 lbs.

Environmental Conditions

Work-from-home (WFH) environment.

American Specialty Health is an Equal Opportunity/Affirmative Action Employer.

All qualified applicants will receive consideration for employment without regard to sex (including pregnancy, childbirth, related medical conditions, breastfeeding, and reproductive health decision-making), gender, gender identity, gender expression, race, color, religion (including religious dress and grooming practices), creed, national origin, citizenship, ancestry, physical or mental disability, legally-protected medical condition, marital status, age, sexual orientation, genetic information, military or veteran status, political affiliation, or any other basis protected by applicable local, federal or state law.

Please view Equal Employment Opportunity Posters provided by OFCCP here.

If you are a qualified individual with a disability or a disabled veteran, you have the right to request an accommodation if you are unable or limited in your ability to use or access our career center as a result of your disability. To request an accommodation, contact our Human Resources Department at (800) 848-3555 x6702.

ASH will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the Company's legal duty to furnish information.

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