Document Control Coordinator

Location: Onsite - Jacksonville, FL

Schedule: Monday - Friday

Hours: 8am -5pm

Salary range: $16.21 - $20.27 per hour, depending upon experience

What work will you perform?

Coordinate and oversee daily departmental activities to ensure efficient operations. Serve as a primary point of contact for inquiries, providing timely and effective responses. Collaborate with internal teams and external partners to maintain seamless communication and support overall business objectives.

Essential Responsibilities:

• Responsible for scanning and indexing of department invoices and inspection forms; organize high volume of paper documentation
• Performs quality control activities to be sure that scanned documents are reconciled, electronically stored in the correct folder and that picture quality meets all specifications.
• Maintains or exceeds established productivity and quality standards; creating accurate self-reporting based on daily production
• Organize, prioritize and coordinate multiple tasks under daily deadlines.
• Process all Trailer Maintenance Vendor Invoices and reconcile invoice differences.
• Collaborate with peers and other departments to resolve discrepancies
• Communicate with 3^rd party vendors as required, i.e. maintenance shops
• Create daily, weekly and monthly management reports; effectively using Excel
• Oversee process to initiate reimbursement payments to BCO's for required inspection services upon completion; track and maintain associated daily reports
• Process all Trailer Maintenance Vendor Invoices and reconcile invoice differences.
• Manage and control Outlook email efficiently
• Other duties as assigned within scope of skill set and based on needs of the department

Minimum Experience and Qualifications:

• High School Diploma or GED
• One year of administrative support in an office environment.

Preferred Experience and Qualifications:

• 6 months of data entry experience
• 6 months of logistics experience
• 6 months of experience working with vehicles and/or trailers, including hands-on tasks or familiarity with related terminology.
• Combination of any three

Knowledge, Skills, and Abilities:

• Must be able to perform quality work and use discretion to solve problems with minimal supervision
• Exceptional data entry skills, speed and accuracy mandatory
• Excellent organizational and time management skills.
• Strong knowledge of Word, Excel and Access; PowerPoint and iSeries 400,
• Good analytical and judgment skills

Why work at Landstar?

Landstar is seeking hard-working and dedicated employees committed to exceeding the expectations of those we serve. We employ a highly diverse workforce and welcome employees from all cultures and backgrounds to our team.

Our workplace culture is second-to-none. Landstar provides a safe and professional work environment in which to thrive and grow. We offer competitive compensation, robust benefit plans including affordable medical plans, employer 401(k) match, paid time off, tuition assistance and much more.

If you want to be part of a top-notch transportation company with an emphasis on safety, service, teamwork, and dedication then Landstar is the place for you!

Landstar is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin or any other characteristic protected by federal, state or local laws. Landstar will provide reasonable accommodation to applicants with disabilities where appropriate. Applicants requiring reasonable accommodation for any part of the application and hiring process should send an e-mail to employment@landstar.com.

Privacy Policy

Landstar uses application information only for employment related purposes, including background investigations and regulatory compliance. Landstar will not disclose the information to any other person or entity, unless compelled by force of law. Landstar stores your application information on computers operated by Ceridian. This on-line application software is provided by Ceridian under an agreement which specifies that Ceridian will not disclose or make any use of application information stored on its secure servers.