Coordinator of Administrative Services - Herbert Wertheim College of Medicine

Florida International University is a top public university that drives real talent and innovation in Miami and globally. Very high research (R1) activity and high social mobility come together at FIU to uplift and accelerate learner success in a global city by focusing in the areas of environment, health, innovation, and justice. Today, FIU has two campuses and multiple centers. FIU serves a diverse student body of more than 56,000 and 290,000 Panther alumni. U.S. News and World Report places dozens of FIU programs among the best in the nation, including international business at No. 2. Washington Monthly Magazine ranks FIU among the top 20 public universities contributing to the public good.

The Herbert Wertheim College of Medicine is currently seeking a Coordinator of Administrative Services to join our team of professionals.

Duties include:

• Performs administrative functions for the department. Facilitates workflow for the office and provides follow-up on pending actions
• Provides administrative support for department meetings, including scheduling, organizing and preparing material, taking minutes, and following up on pending items.
• Serves as liaison between the department and the Panther180 manager at HWCOM. Trains and answers questions from department faculty and staff on Panther180. Responsible for generating reports, evaluations, processes, and tracking of Panther180 needs for the department.
• Responsible for ensuring compliance with university and college-wide training requirements for department faculty members. Provides follow-up and support to department faculty to ensure completion of required trainings and updates by specified deadlines.
• Works closely with the Associate Director of Academic Support Services on the annual faculty evaluation process for the department. Assists in gathering student course evaluations and developing department reports related to the annual review process. Coordinates the completion of annual faculty evaluations, including ensuring that department faculty members have updated their evaluations, and assists in facilitating meetings between faculty and supervisors/department chair for final evaluations.
• Works closely with the Associate Director of Academic Support Services in the departments promotions process. Coordinates the gathering of promotion material necessary for faculty promotion files and providing guidance to faculty on completing their Panther180 promotion applications.
• Serves as liaison between HWCOM Educational Programs, Office of Faculty Affairs and HR for community-based faculty appointments.
• Serves as liaison between faculty, department administrative leads and other HWCOM departments, such as the Office of Faculty Affairs and other organizations as appropriate.
• Performs other related duties as required or directed. The omission of specific duties does not preclude the supervisor from assigning duties that are logically related to the position.

Bachelor's degree and two (2) years of office or related experience providing administrative support, or coordinating functions of an office or department.

Previous experience in academia and/or healthcare environment preferred.

Administrative

Begin time: 8:30 AM

End time: 5:00 PM

Expanded Background Check

Current Employee

As a current employee, you must log into Employee Self Service (ESS) to apply for this and any other internal career opportunity of interest. In this account, you are able to track your applicant status in "My Applications".

To be considered eligible for the position as an internal candidate, departmental staff must meet minimum requirements of the position and be in good performance standing.

Before you begin the process, we recommend that you are prepared to attach electronic copies of your resume/ curriculum vitae, cover letter or any other documents within the application process. It is recommended that you combine your cover letter and resume into one attachment. Attached documents should be in Microsoft Word or PDF format.

*This posting will close at 12:00 am of the close date.

Prospective Employee

If you have not created a registered account, you will be asked to create a username and password for use of the system. It is recommended that you provide an active/valid e-mail account as that will be the main source of communication regarding your status within the process. In this account, you are able to track your applicant status in "My Applications".

To be considered eligible for the position as an internal candidate, departmental staff must meet minimum requirements of the position and be in good performance standing.

Before you begin the process, we recommend that you are prepared to attach electronic copies of your resume, cover letter or any other documents within the application process. It is recommended that you combine your cover letter and resume/curriculum vitae into one attachment. Attached documents should be in Microsoft Word or PDF format. All applicants are required to complete the online application including work history and educational details (if applicable), even when attaching a resume.

*This posting will close at 12:00 am of the close date.

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To obtain a paper copy of the report, please visit the FIU Police Department located at 885 SW 109th Avenue, Miami, FL, 33199 (PG5 Market Station).

Pay Transparency

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FIU is a State University System of Florida member, Equal Opportunity, Equal Access, and Affirmative Action Employer for individuals with disabilities and veterans. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, age, national origin, disability, or protected veteran status. For inquiries regarding nondiscrimination, contact FIU's Office of Civil Rights Compliance and Accessibility at 305.348.2785 or email ocrca@fiu.edu.