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Research Admin. 2

University of California - Irvine
medical insurance
United States, California, Irvine
Jul 28, 2025
Who We Are

Founded in 1965, UC Irvine is a member of the prestigious Association of American Universities and is ranked among the nation's top 10 public universities by U.S. News & World Report. The campus has produced five Nobel laureates and is known for its academic achievement, premier research, innovation and anteater mascot. Led by Chancellor Howard Gillman, UC Irvine has more than 36,000 students and offers 224 degree programs. It's located in one of the world's safest and most economically vibrant communities and is Orange County's second-largest employer, contributing $7 billion annually to the local economy and $8 billion statewide.

To learn more about UC Irvine, visit www.uci.edu.

Under general supervision of the Contract and Grant manager of Department of Pathology & Laboratory Medicine, incumbent is responsible for the financial post-award administrative management of major federal, non-federal, and private contracts and grants as well as other extramural/Intramural funds that support various research activities of the department. As part of the Department's business staff the incumbent has independent decision-making authority, policy analysis and interpretation and problem solving responsibilities that requires on-going interaction with all levels of department and university staff. Incumbent is responsible for providing specific direction to faculty and staff to assure compliance with contracts and grant costing principles.
Under general supervision of the Contract and Grant Manager and Admin Officer of CFAR-DS, provide support for center purchasing needs, reconcile encumbrance reports, process campus recharges and work orders as assigned, and provide additional support to the administrative staff as needed while remaining compliant with UC policies and procedures. Work on assignments that are diverse and complex in nature, requiring strong analytical skills necessary to compare and contrast purchasing options. Assist with monthly ledger reconciliation and fiscal close activities.


Your Role on the Team

Uses skills as intermediate research administrator to oversee research proposals, awards, and / or transactions related to the contract and grant management and maintains contract and grant records in compliance with institutional research sponsor policies. Works on proposals and awards of diverse scope where data analysis requires through understanding of complex regulations. Completes and approves transactions for signature by manager or other authorized institutional official. Works on complex proposals and awards that may involve multiple investigators and / or multiple sub awards. Guides less experienced staff. Central Role (CR): Is eligible for delegated signature authority (may vary by campus). Department Role (DR): Typically works on proposals such as grants/contracts which require task budgets, multiple investigators and multiple sub awards.


What It Takes to be Successful

Required:

  • Demonstrated knowledge of generally accepted accounting, fiscal and reporting principles.
  • Demonstrated knowledge of effective grant funding processes, procedures and techniques
  • Strong writing skills in a variety of styles to draft persuasive text for a variety of audiences while ensuring adherence to funding sponsors guidelines.
  • Proven ability to effectively present information verbally and in writing in a clear and concise manner.
  • Bachelor's degree in related area and / or equivalent experience / training.
  • 1-3 years

Preferred:

  • Thorough understanding of research administration guidelines of Federal and non-Federal sponsors supporting research and educational activities, preferably in a university environment.
  • Thorough knowledge of University finance policies, practices, and systems.
  • Ability to manage significant volume of transactions.
  • Ability to perform complex financial analysis and customized reporting.
  • Demonstrated competence in the use of spreadsheet and database software in financial analysis, fiscal management and financial reports.
  • Ability to maintain independent judgment; strong organization and communication skills; and a customer service focus across broad and diverse subject areas.
  • Maintains current knowledge of compliance regulations in all areas of research administration.

Total Compensation

In addition to the salary range listed below, we offer a wealth of benefits to make working at UCI even more rewarding. These benefits may include medical insurance, sick and vacation time, retirement savings plans, and access to a number of discounts and perks. Please utilize the links listed here to learn more about our compensation practices and benefits.

Conditions of Employment:

The University of California, Irvine (UCI) seeks to provide a safe and healthy environment for the entire UCI community. As part of this commitment, all applicants who accept an offer of employment must comply with the following conditions of employment:

  • Background Check and Live Scan
  • Employment Misconduct*
  • Legal Right to work in the United States
  • Vaccination Policies
  • Smoking and Tobacco Policy
  • Drug Free Environment

*Misconduct Disclosure Requirement: As a condition of employment, the final candidate who accepts a conditional offer of employment will be required to disclose if they have been subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct; received notice of any allegations or are currently the subject of any administrative or disciplinary proceedings involving misconduct; have left a position after receiving notice of allegations or while under investigation in an administrative or disciplinary proceeding involving misconduct; or have filed an appeal of a finding of misconduct with a previous employer.

The following additional conditions may apply, some of which are dependent upon business unit or job specific requirements.

  • California Child Abuse and Neglect Reporting Act
  • E-Verify
  • Pre-Placement Health Evaluation

Details of each policy may be reviewed by visiting the following page - https://hr.uci.edu/new-hire/conditions-of-employment.php

Closing Statement:

The University of California is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected categories covered by the UC Anti-Discrimination Policy.

We are committed to attracting and retaining a diverse workforce along with honoring unique experiences, perspectives, and identities. Together, our community strives to create and maintain working and learning environments that are inclusive, equitable, and welcoming.

UCI provides reasonable accommodations for applicants with disabilities upon request. For more information, please contact Human Resources at (949) 824-0500 or eec@uci.edu.


Consideration for Work Authorization Sponsorship

Must be able to provide proof of work authorization
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