Support Specialist II

Job Description:

The Support Specialist II provides secretarial and administrative support to the assigned assistant principal/principal or director; communicates information to students, parents, staff, and/or other districts; ensures compliance with financial, legal, and administrative requirements; and supports the broad array of services provided to students, parents, instructional and support employees. This is a 10-month, 200 Day, support position.

Qualifications:

• Education: High School diploma or equivalent.

• Experience: Job-related experience within the specialized field with increasing levels of responsibility required. Bilingual preferred.

Essential Functions:

• Compiles data from a variety of sources (e.g. calendars, meetings, etc.) to comply with financial, legal, and/or administrative requirements.
• Composes documents (e.g. correspondence, agendas, minutes, bulletins,reports, etc.) to communicate information to school and district personnel, the public, state officials, etc.
• Coordinates a variety of programs and/or activities, as assigned (e.g.calendars, student announcements, suspensions/discipline, luncheons,emergency care cards, field trips, meetings, interviews, travel arrangements,etc.) to ensure proper notification to parents, staff, and administrators, meet staff needs and efficiently utilize personnel, equipment, and facilities.
• Monitors assigned activities and/or program components (e.g. busses, athletic referrals, early dismissals, lockers, fire drills, attendance, etc.) to ensure compliance with financial, legal, and/or administrative requirements.
• Performs record keeping and general and program-specific clerical functions (e.g. scheduling, copying, faxing, mailings, etc.) in support of site activities.
• Prepares a variety of reports and written materials (e.g. correspondence,agendas, minutes, newsletters, bulletins, programs, etc.) to document activities, provide written reference, and/or convey information in accordance with district, state, federal, and/or administrative requirements.
• Processes documents, materials, and cash receipts (e.g. requisitions, schedules, purchase orders, incoming deliveries, etc.) and disseminates information and/or materials to appropriate parties.
• Responds to inquiries from a variety of internal and external parties (e.g. staff, parents, students, public agencies, etc.) to provide information, facilitate communication among departments, and/or provide direction as may be required.
• Supports Assistant Principal and/or other school administrative personnel with their administrative functions.
• Performs other related duties, as assigned, to ensure the efficient and effective functioning of the work unit.
• Manages front office operations and serves as the primary point of contact for students, parents, staff, and visitors to ensure smooth daily operations, maintain professional communication standards, and provide exceptional customer service while supporting the overall mission of the school.
• Other Duties as needed and assigned.

Clearances:

• Criminal Justice Fingerprint/Background Clearance.
• Tuberculosis Skin Test.

Public Health Compliance

• Must follow safety and health protocols.

WP